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Upgrade or downgrade your QuickBooks Online subscription

SOLVEDby QuickBooksQuickBooks Online1Updated 5 days ago

Learn how to manage your QuickBooks plan to add more or have fewer accounting features.

We want to help you find the best accounting tools for your business. As your business grows, QuickBooks grows with you. When you're ready for more features, you can upgrade your subscription. Or, if your current subscription isn't a good fit, we can help you switch to a different plan.

Here's an overview of the key differences between each subscription plan: Feature_comparisons_QBO_ROW_ZA_IE_IN_SG_MY_HK_Ext_052821.png

Here’s how to upgrade or downgrade your QuickBooks Online subscription.

Note: If you’re an accountant, learn how to upgrade or downgrade your client’s QuickBooks Online subscription

Step 1: Choose a new plan

Check out the available pricing plans to see which subscription level is right for you.

Step 2: Upgrade your subscription

  1. Sign in to QuickBooks Online as a primary or company admin.
  2. Select Settings ⚙ and then Account and settings.
  3. Select the Billing & subscription tab.
  4. Make sure your payment info is up to date.
  5. In the QuickBooks Online section, select Upgrade your plan.
  6. Review the available plans and then select Choose plan.
  7. Follow the on-screen steps to upgrade your plan.

Note: To learn more about upgrading from QuickBooks Self-Employed to QuickBooks Online, see Switch from QuickBooks Self-Employed to QuickBooks Online.

Before you downgrade, make sure you aren't losing any essential features. Also keep in mind that downgrading removes any discounts on your current plan.

Note: Before you downgrade, you may need to turn off some features in your current plan that won't carry over to your new plan. This is because each plan has its own set of features. You may find this information listed in Step 2 below.

Step 1: Choose a new plan

Check out the available pricing plans to see which subscription level is right for you.

Step 2: Turn off features in your current plan

Before you downgrade, you may need to turn off some features. If you use any of these features, follow the steps in the section:

If you need to switch to QuickBooks Online Simple Start, turn off your recurring transaction templates first. This plan doesn’t support recurring transactions:

  1. Go to Settings ⚙ and select Recurring transactions.
  2. Select a template. Then select the Edit ▼ dropdown.
  3. Select Pause and then Pause again to confirm.

You may need to remove users depending on the plan you downgrade to. Learn more about user limits for each plan.

It isn't possible to turn off multicurrency once you've turned on this feature, which means you cannot downgrade your plan. 

If you need to switch to QuickBooks Online Simple Start or Essentials make your inventory items inactive. These subscription levels don't support inventory tracking. Only QuickBooks Online Plus lets you track inventory.

Step 1: Save your financial reports
Run a report of all your products or services so you have a record of your current quantities on hand:

  1. Go to Business overview and select Reports (Take me there).
  2. Search for and open the Product/Service List report.
  3. Select Customise.
  4. Select the Filter ▼ section.
  5. In the Deleted ▼ dropdown, select All.
  6. Select Run report.
  7. Print or export your report.

Step 2: Deactivate your inventory

When you downgrade, your inventory items’ quantities reset to zero. Your items stay in QuickBooks, but you won't track the quantity on hand anymore:

  1. Go to Get paid & pay and select Products and services (Take me there).
  2. Select the Filter icon.
  3. In the Status ▼ dropdown, select All.
  4. In the Type ▼ dropdown, select Inventory.
  5. Select Apply. This shows all your inventory items and hides the non-inventory items you'll keep.
  6. Select the checkbox next to the Name column. This selects all the inventory items on the list.
  7. Select Batch actions ▼ dropdown and then select Make inactive.
  8. Select Yes.

Your inventory items are now inactive and won't show up on your Product and Services list anymore.

Step 3: Downgrade your plan

Once you have turned off any features, you can downgrade your subscription:

  1. Sign in to QuickBooks Online as a primary or company admin.
  2. Select Settings ⚙ and then Account and settings.
  3. Select the Billing & subscription tab.
  4. Make sure your payment info is up to date.
  5. In the QuickBooks Online section, select Downgrade your plan
  6. Review the available plans and then select Choose plan.
  7. Follow the on-screen steps to downgrade your plan.

Switch back to your previous subscription

If you decide to go back to your old subscription level, remember to turn features back on. Your inventory and recurring transaction templates won't turn on automatically.

Or if you need to cancel your account, learn how to cancel your QuickBooks Online subscription.

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