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Intuit
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QuickBooks 1099 Wizard

Overview

If you paid contractors in the past year and use QuickBooks, the 1099 Wizard will help you save time and easily file your 1099-MISC forms.

You will be able to prepare, review, and file all the required copies of your 1099-MISC forms and form 1096 (if filing by mail) to the IRS in a few simple steps.

QuickBooks Desktop now supports 1099 boxes 16 & 17 for filing state taxes. 1099 forms filed in New Jersey or Wisconsin have special rules for boxes 16 & 17.

Details

To access the 1099 Wizard, go to Vendors > Print/E-file 1099s > 1099 Wizard, then select Get Started to proceed through the wizard.

Note: If you are filing for New Jersey or Wisconsin, you will see a pop-up message.

  1. Select 1099 vendors

    This list is pulled from the Vendor List. Select the vendors that need Form 1099-MISC, and click Continue.

    IMPORTANT! Changing the selections here also changes the vendors' 1099 status in your company file.

       

  2. Verify Vendors

    The information you see will be used on the 1099 forms. Values can be edited by double-clicking a cell within the table. Click Continue to proceed.

    What's new?A reminder has been added for important fields to fill-in. See Remember section on this image:

  3. Map Accounts

    Amounts will only be included for reporting if they're mapped to boxes.

    To map accounts or omit payments from 1099 forms, select from the Apply payments to this 1099 box dropdown list. Or, if applicable, select the Report all payments in Box 7 checkbox.  Click Continue to proceed.

    What's New?Box 16: State tax withheld has been added as one of the mapping options from the dropdown list.

    If you see a message in red that your settings do not match the current IRS thresholds:

    1. Select the hyperlink Show IRS 1099-MISC filing thresholds.
    2. Click Reset to IRS Thresholds button.

     

    Warning! If you click Save & Close anywhere after doing steps 2 and 3, you will see the message that is on the image below:

    User-added image

  4. Review Payments

    The IRS requires you to exclude electronic payments from being reported on Form 1099-MISC. These include credit card, debit card, gift card, or PayPal payments.

    When you use check payments (in either Pay Bills or Write Checks) to record a vendor payment made with a credit card, debit card, or gift card, or using a third-party payment network such as PayPal, you should note the payment method in the check number field. QuickBooks recognizes, and automatically excludes from Form 1099-MISC, any check payment containing one of the following notations in the check number field (limited to 8 characters):

    DebitDebitcarDBTDBT cardDCardDebit cdVisaMastercMCMCardChaseDiscoverDinersPayPal

    Click View Included Payments and View Excluded Payments to review the QuickBooks report of the amounts that will be included and excluded.For more information, see IRS Reporting Requirements for Third Party Vendor Payments on 1099-K/1099-MISC.

    Click Continue to proceed.

  5. Confirm Entries

    Review the summary of vendors and the amounts that will be reported. This is the data that will be printed or used when e-filing.

    It also displays those vendors with payments that are below the thresholds. However, these vendors will not get a Form 1099-MISC.

    Note: The amounts in the Total Unmapped Payments column will not be included on the 1099 forms. This may be correct, but it may also indicate that accounts are not mapped properly to the 1099 boxes.

    Click Continue to proceed.

  6. Choose Filing

If you would like to print your 1099 and 1096 forms and file by mail, pre-printed forms are required and can be purchased from the Intuit Market.

Important Notes:
  • The IRS does not accept forms on plain paper.
  • QuickBooks only prints the vendor data and not the actual form.
  • QuickBooks may not be compatible with the freeprint 1099 template off the IRS website.

 

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