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Understand the IRS regulations for filing 1099s and W-2s

SOLVEDby QuickBooks1697Updated October 30, 2023

Learn what’s new and changed with 1099s and W-2s this year.

Starting in tax year 2023, the IRS has issued some new guidelines about electronic filings and corrections.  Review this list to see what’s changed.

New paper filing threshold for W-2s and 1099s

The limit on how many paper filings you can file with the IRS has been lowered in 2023 from 250 to 10. If you have 10 or more 1099s and W-2s combined, you must file them electronically. For example, if you have 9 employees and 1 1099 contractor, you'll need to e-file the W-2 and 1099 forms.

To learn more, see IRS and Treasury issue final regulations on e-file for businesses

New 1099 IRS filing system

If you don't want to use QuickBooks, you can file 1099s directly with the IRS using their new Information Returns Intake System (IRIS). To e-file in IRIS, you must register for a Transmitter Control Code (TCC). It can take 45 days for you to receive the code. 

To learn more about the requirements, and how to register with IRIS, ‌see E-file Forms 1099 with IRIS.

New corrections rule for W-2s and 1099s

You must file corrections for 1099s and W-2s the same way you filed the original forms. For example, if you e-filed your 1099s or W-2s, you must also e-file your corrected forms. If you filed by paper, your correction must be on paper.

If you use the new IRIS tool for 1099s, there are limitations for corrections. The only forms available in IRIS to correct are the ones you have submitted through IRIS. To learn more, see Publication 5717 Information Returns Intake System (IRIS) Taxpayer Portal User Guide

To learn more, see IRS and Treasury issue final regulations on e-file for businesses.

Get help filing or correcting W-2s or 1099s in QuickBooks

Updated 4:05pm PST 10/17/2023

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