Easily track business expenses

Name: QuickBooks Online
Rating: 4.7 (750 reviews)
Author: QuickBooks

QuickBooks makes expense tracking easy so you always know where your money is going.

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See how to manage expenses 3:19

Easily track business expenses with QuickBooks.

See how to manage expenses 3:19

Track your business expenses in one place

Connect your accounts

Connect QuickBooks to your bank accounts, credit cards, PayPal, Square, and more, and we’ll import and categorize your expenses for you. Create custom rules to categorize your expenses, and run reports to see how you spend every dollar.

Track expenses in a snap

Snap and save photos of receipts with our mobile app, and we’ll automatically match all your receipt information to an existing transaction. Expense tracking has never been easier.

Snap photos of receipts for easy expense tracking

Stay ready for tax time

Easily track business expenses all year to make sure you never miss a tax deduction. Say goodbye to Excel. QuickBooks automatically sorts expenses into ̨categories and keeps them organized all in one place.

Manage your cash flow

QuickBooks tracks expenses throughout the year, providing you with the data you need to better predict and manage your cash flow. View the built-in cash flow statement and see how much money you have—so you can cover your bills.

Tracking expenses helps you estimate cash flow

Access and share built-in expense reports

Keep tabs on your finances

Make smarter decisions with instant access to key financials including income, expenses, outstanding invoices, and more.

Get valuable insights

Instantly see how you’re doing with profit & loss reports. Share them with your accountant for a better picture of your work.

Plan, save, and bank—all in one place

Open a QuickBooks Cash account for business banking right inside QuickBooks.*QuickBooks Cash account: Banking services provided by and the QuickBooks Visa^® Debit Card is issued by Green Dot Bank, Member FDIC, pursuant to license from Visa U.S.A. Inc. Green Dot Bank operates under the following registered trade names: GoBank, Green Dot Bank and Bonneville Bank. Registered trade names are used by, and refer to, a single FDIC-insured bank, Green Dot Bank. Deposits under any of these trade names are deposits with Green Dot Bank and are aggregated for deposit insurance coverage. Account funds are FDIC-insured up to the allowable limits upon verification of Cardholder’s identity. Visa is a registered trademark of Visa International Service Association. Green Dot is a registered trademark of Green Dot Corporation. ©2020 Green Dot Corporation. All rights reserved. QuickBooks products and services, including Instant Deposit, QuickBooks Payments, Cash flow planning / forecasting are not provided by Green Dot Bank.
Get paid online or in-person—deposited instantly at no extra cost, if eligible.*Free Instant Deposit: Includes use of Instant Deposit without the additional cost. Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. Standard rates apply for ACH, swiped, invoiced, and keyed card transactions. Deposits are sent to the bank account linked to your QuickBooks Debit Card or another eligible debit card in up to 30 minutes. Deposit times may vary for third party delays.
Earn 1% APY interest, and save for goals and expenses with digital Envelopes.*Annual percentage yield: The annual percentage yield (“APY”) is accurate as of 9/28/20 and may change at our discretion at any time. The APY is applied to deposit balances within your primary QuickBooks Cash account and each individual Envelope. We use the average daily balance method to calculate interest on your account. See Deposit Account Agreement for terms and conditions.
Envelopes: You can create up to 10 Envelopes. Money in Envelopes must be moved to the available balance in your primary deposit account before it can be used. Envelopes earn interest as well. Each Envelope will automatically earn interest once created, which will be separately tracked from the primary account and any other Envelope. The interest will be applied to deposit balances in each individual Envelope at the end of your Billing Cycle. See Deposit Account Agreement for terms and conditions.
QuickBooks Payments and QuickBooks Cash accounts: Users must apply for both QuickBooks Payments and QuickBooks Cash accounts. QuickBooks Payments’ Merchant Agreement and QuickBooks Cash account’s Deposit Account Agreement apply.
Forecast cash flow 30 and 90 days out to plan ahead and stay ahead.

Scan receipts using the QuickBooks app

Turn your camera phone into an instant receipt scanner.

Stay on top of expenses, anywhere

QuickBooks makes it a breeze to track and organize your business expenses. Upload or email receipts to QuickBooks in seconds. Snap photos of receipts on the go with the mobile app. No more combing through paper receipts.

Use your phone or tablet to take photos of receipts

Receipt details, handled

Feel confident knowing that your receipts are ready for tax time. QuickBooks pulls info like date, vendor, amount, and payment method, right from your receipt. Then we’ll match your receipts to existing expenses or create new expenses for you.

Attach receipts to invoices

This comes in handy if you invoice your clients for expenses you’ve incurred. Just snap a photo of the receipt and record the billable expense in your books. Then add the billable expense to the invoice and attach the receipt. And you’re done!

Organize receipts in one place

Finding those receipts for your accountant during tax time has never been easier. QuickBooks keeps all your receipts organized in one convenient place. After using our receipt scanning app to upload your receipts, you can easily find them using the search bar.

Frequently asked questions

In my business, I incur expenses that I charge to my client. How do I track those types of expenses in QuickBooks?

I have business expenses that repeat every month. Is there a way to automatically track and pay them in QuickBooks?

Sometimes I need to pay business expenses with my personal credit card. How do I track that in QuickBooks?

Offer terms*

Discount offer: Discount applied to the monthly price for the QuickBooks Products is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price.To be eligible for this offer you must be a new QuickBooks customer and sign up for the monthly plan using the “Buy Now” option.

Offer terms: Your account will automatically be charged on a monthly basis until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. This offer can’t be combined with any other QuickBooks offers. Offer only available for a limited time and to new QuickBooks customers. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Cancellation terms: To cancel your QuickBooks Products subscription at any time go to Account & Settings in QuickBooks and select “Cancel.” Your QuickBooks Online cancellation will become effective at the end of the monthly billing period. The QuickBooks Online Payroll subscription will terminate immediately upon cancellation.You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period.

Features**

QuickBooks online services: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees.

Collaborate with your accountant: You can connect up to the following for each product: 1 billable user and 2 accounting firms for QuickBooks Online Simple Start, 3 billable users and 2 accounting firms for QuickBooks Online Essentials, 5 billable users and 2 accounting firms for QuickBooks Online Plus, 25 billable users and 3 accounting firms for QuickBooks Online Advanced. Accounting firms must connect using QuickBooks Online Accountant.

QuickBooks Online Advanced – Fathom reporting: QuickBooks Online Advanced includes one license of Smart Reporting powered by Fathom at no additional charge. Fathom supports up to 3,000 active or inactive accounts in the QuickBooks Online chart of accounts, and up to 20 classes for the importing, reporting, and analysis of QuickBooks data. More information here. Fathom terms and conditions. Fathom privacy policy. Fathom support. Additional Fathom licenses can be purchased at $39 per month, as of 1/23/2019.

QuickBooks Online Advanced – Batch invoicing: QuickBooks Online Advanced supports the upload of 1,000 transaction lines for invoices at one time. Number of invoices imported depends on the number of transaction lines in the .CSV file.

QuickBooks Online Advanced – Priority Circle: Membership in Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise or QuickBooks Online Advanced. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Priority Circle Account Manager hours of operation are 9:00 AM to 5:00 PM PT Monday – Friday. Phone and messaging premium support is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and designated agent are subject to change without notice.

Auto Payroll: Auto payroll is available if setup for employees and the company are complete, all employees are salaried employees, all employees are set up on direct deposit, bank verification, e-services is enabled, and the account has not been on hold in the last 6 months.

Automated tax payments and filings: Automated tax payments and filing available only for state and federal taxes. Enrollment in e-services is required. Local taxes require the user to print the forms and upload it to the necessary local sites. QuickBooks Online Payroll Core does not offer local tax payments and filings. Automatic filings for state new hire paperwork available in QuickBooks Online Payroll Premium and Elite only.

HR support from Mammoth: HR support is provided by experts at Mammoth, Inc. See Mammoth’s privacy policy and Terms of Use. HR Support Center available only to QuickBooks Online Premium and Elite subscriptions. HR Advisor support only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients.

Health Benefits: Powered by SimplyInsured and require acceptance of SimplyInsured’s privacy policy and Terms of Service. Additional fees will apply. SimplyInsured does not offer insurance in HI, VT, and DC. Insurance coverage eligibility is not guaranteed, and depends solely on the rules of the insurance carrier. The insurance carrier has sole and final discretion as to the eligibility for health insurance products.

QuickBooks Online Payroll – Tax Penalty Protection: Only QuickBooks Online Payroll Elite users are eligible to receive tax penalty protection. If you receive a tax notice and send it to us within 15-days of the tax notice we will cover the payroll tax penalty, up to $25,000. Additional conditions and restrictions apply. See more information about the guarantee here.

Expert support for Elite: 24/7 customer support is included with your paid subscription to QuickBooks Online Payroll. Chat support available 24/7. U.S. based phone support is available Monday through Friday 6AM – 6PM PST and Saturday 6AM – 3PM PST. Your subscription must be current. Intuit reserves the right to limit the length of the call. Terms conditions, features, pricing, service and support are subject to change without notice.

Product information**

QuickBooks Online and QuickBooks Self-Employed system requirements: QuickBooks Online requires a persistent internet connection (a high-speed connection is recommended) and computer with a supported Internet browser or a mobile phone with a supported operating system (see System Requirements) and an Internet connection. Network fees may apply.

QuickBook Online and QuickBooks Self-Employed mobile apps: The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

QuickBooks Online Advanced usage limits: QuickBooks Online Advanced includes unlimited Chart of Account entry. Simple Start, Essentials and Plus allow up to 250 accounts. QuickBooks Online Advanced includes unlimited Tracked Classes and Locations. QuickBooks Plus includes up to 40 combined tracked classes and tracked locations. Tracked Classes and Locations are not available in Simple Start and Essentials.

QuickBooks app integration: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. For more information see apps.com.

Cancellation policy: There’s no contract or commitment. You’re free to switch plans or cancel any time.

Customer support: For hours of support and how to contact support, click here.

Terms, conditions, pricing, special features, and service and support options subject to change without notice.