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Mileage tracking is built into QuickBooks
Automatic GPS tracking
Easier than doing nothing. Just drive, and we’ll use your phone’s location to detect when you’re driving. Or, add a trip manually.
Swipe left for business miles
Easily categorize individual trips as business or personal to accurately rack up potential tax deductions.
Detailed mileage reports
See the breakdown of miles and potential deductions. Plus, it’s easy to share when you need to.
Bring your miles with you
As your business grows, you can automatically transfer your current mileage from QuickBooks Self-Employed to QuickBooks Online.
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Securely import transactions and organize your finances automatically.
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Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.**
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Share your books with your accountant or export important documents.**
General reports
Run and export reports including profit & loss, expenses, and balance sheets.*
Receipt capture
Snap photos of your receipts and categorize them on the go.**
Mileage tracking
Automatically track miles, categorize trips, and get sharable reports.**
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Get paid online or in person, deposited instantly, if eligible. Forecast cash flow and more—all in one place.**
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Accept credit cards anywhere, connect to e-commerce tools, and calculate taxes automatically.**
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Free guided setup
A QuickBooks expert can help you set up your chart of accounts, connect your banks, and show you best practices.
Income and expenses
Securely import transactions and organize your finances automatically.
Invoice and payments
Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.**
Tax deductions
Share your books with your accountant or export important documents.**
Enhanced reports
Know how your business is doing with sales, accounts receivable, and accounts payable reports.*
Receipt capture
Snap photos of your receipts and categorize them on the go.**
Mileage tracking
Automatically track miles, categorize trips, and get sharable reports.**
Cash flow
Get paid online or in person, deposited instantly, if eligible. Forecast cash flow and more—all in one place.**
Sales and sales tax
Accept credit cards anywhere, connect to e-commerce tools, and calculate taxes automatically.**
Estimates
Customize estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.**
Contractors
Assign vendor payments to 1099 categories, see payment history, prepare and file 1099s from QuickBooks.**
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Connect up to 3 online sales channels and automatically sync with QuickBooks.
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Enter time
Enter employee time by client/project and automatically add it to invoices.
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Free guided setup
A QuickBooks expert can help you set up your chart of accounts, connect your banks, and show you best practices.
Income and expenses
Securely import transactions and organize your finances automatically.
Invoice and payments
Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.**
Tax deductions
Share your books with your accountant or export important documents.**
Comprehensive reports
Stay on track with inventory reports, enhanced sales reports, and profitability reports.*
Receipt capture
Snap photos of your receipts and categorize them on the go.**
Mileage tracking
Automatically track miles, categorize trips, and get sharable reports.**
Cash flow
Get paid online or in person, deposited instantly, if eligible. Forecast cash flow and more—all in one place.**
Sales and sales tax
Accept credit cards anywhere, connect to e-commerce tools, and calculate taxes automatically.**
Estimates
Customize estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.**
Contractors
Assign vendor payments to 1099 categories, see payment history, prepare and file 1099s from QuickBooks.**
Connect all sales channels
Connect any available online sales channels and automatically sync with QuickBooks.
Includes 5 users
Invite your accountant to access your books, control user-access levels, and share reports without sharing a log-in.**
Bill management
Organize bills in one place, schedule payments, pay online for free, and choose how vendors get paid.**
Enter time
Enter employee time by client/project and automatically add it to invoices.
Inventory
Track products, cost of goods, see what’s popular, create purchase orders, and manage vendors.
Project profitability
Track all your projects in one place, track labor costs, payroll and expenses.
Bookkeeping support
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Advanced
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Save 70% for 3 months*
Free guided setup
A QuickBooks expert can help you set up your chart of accounts, connect your banks, and show you best practices.
Income and expenses
Securely import transactions and organize your finances automatically.
Invoice and payments
Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.**
Tax deductions
Share your books with your accountant or export important documents.**
Powerful reports
Monitor financial metrics and build customized dashboards that measure performance.
Receipt capture
Snap photos of your receipts and categorize them on the go.**
Mileage tracking
Automatically track miles, categorize trips, and get sharable reports.**
Cash flow
Get paid online or in person, deposited instantly, if eligible. Forecast cash flow and more—all in one place.**
Sales and sales tax
Accept credit cards anywhere, connect to e-commerce tools, and calculate taxes automatically.**
Estimates
Customize estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.**
Contractors
Assign vendor payments to 1099 categories, see payment history, prepare and file 1099s from QuickBooks.**
Connect all sales channels
Connect any available online sales channels and automatically sync with QuickBooks.
Includes 25 users
Invite your accountant to access your books, control user-access levels, and share reports without sharing a log-in.**
Bill management
Organize bills in one place, schedule payments, pay online for free, and choose how vendors get paid.**
Enter time
Enter employee time by client/project and automatically add it to invoices.
Inventory
Track products, cost of goods, see what’s popular, create purchase orders, and manage vendors.
Project profitability
Track all your projects in one place, track labor costs, payroll and expenses.
Data sync with Excel
Seamlessly send data back and forth between QuickBooks Online Advanced and Excel for more accurate business data and custom insights.
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Employees submit expenses in QuickBooks, so everything’s in one place and easy to track.
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Keep up with standard mileage rates
Every year, the IRS publishes the standard mileage rates for calculating mileage deductions.**
Mileage rate 2023
The 2023 rate is 65.5 cents per business mile. Simply multiply the total business miles you drove last year by the standard mileage rate. Then, claim that number on your tax return as your business mileage tax deduction.
Previous standard mileage rates
Compare rates that the IRS published over the past few years.***
2022: 58.5 cents per mile from Jan-June and 62.5 per mobile from July-December
2021: 56 cents per mile
2020: 57.5 cents per mile
2019: 58 cents per mile (For 2019 taxes filed by July 15, 2020)
2018: 54.5 cents per mile
2017: 53.5 cents per mile
2016: 54 cents per mile
How to calculate your mileage deduction
There are two ways to calculate your business mileage deduction — the standard mileage method and the actual expense method. You won’t be able to take both deductions, so choose the method that best fits your work.
Standard mileage method
Use the standard mileage method to calculate the amount of business mileage you can claim on your tax return. Just multiply your total business miles for the year by the standard mileage rate. See all mileage rates
Actual expenses method
The actual expenses method is more complex, but it may result in a bigger tax deduction for you. With this method, you can deduct vehicle-related costs if at least some of your driving is for business purposes.
How to choose the best mileage deduction method
By logging miles and keeping records of your vehicle expenses, you can calculate which method will give you the biggest tax deduction at the end of the year. QuickBooks Online makes it easy to automatically track your mileage and expenses year-round, and get estimates of your standard deduction.
Points to remember
- Once you use the actual expenses method, you cannot revert back to the standard mileage rate in the future.
- In the first year you drive your vehicle (whether leased or owned) for business, you’ll need to use the standard mileage rate method.
Make every mile count
Track mileage to get the biggest tax deduction you deserve. Think of the mileage tracking app as a hands-free digital mileage log.
Mileage logs
A mileage log is a written record of your trips that you submit with your business mileage deductions. The IRS requires that you keep your mileage logs for three years—whether a paper-and-pencil mileage log you keep in your glove box or a digital mileage log stored on your phone.
Get started with QuickBooks mileage tracking
The QuickBooks mobile app acts as a digital mileage log by tracking and categorizing the miles you drive for work.
Using a mileage tracker app like QuickBooks Online ensures that your business mileage is recorded in real time and organized so that it’s not lost or forgotten when you need it. At tax time, you have all the details necessary to claim your mileage deduction.
Download the QuickBooks mobile app from the Apple App Store or Google Play Store.
Points to remember
- Once you use the actual expenses method, you cannot revert back to the standard mileage rate in the future.
- In the first year you drive your vehicle (whether leased or owned) for business, you’ll need to use the standard mileage rate method.
Get started using the app to track miles
It’s easy to get started tracking mileage. First, get the QuickBooks mobile app in the App Store or from Google Play. Then, log into the app using your QuickBooks login information. Next, open the app and tap the Miles tab at the bottom of your screen (iOS) or tap Miles from the menu (Android). Switch the toggle to turn on automatic mileage tracking. Make sure you also enable location services in your device’s settings. That’s it. When you start driving, we’ll start tracking miles.
Business miles vs personal miles
After you finish driving (whether you are a rideshare driver or you are self-employed and going to a client meeting), you need to identify business miles versus miles used for a personal errand. Keeping an accurate mileage log ensures that miles for business trips are tracked for tax time. Swipe right on the trip to categorize it as a personal trip, and swipe left to put it in a business mileage category.
Claim the mileage tax deduction
The self-employed can take advantage of many business-related tax deductions, including the mileage deduction. And for many, such as rideshare drivers and delivery service providers, mileage is one of the largest tax deductions they claim. With the QuickBooks Online app, you can track mileage automatically to get the biggest tax deduction you deserve.
IRS compliance for the self-employed and independent contractors
Whether you’re driving part-time for Uber, full-time as a truck driver, or occasionally making deliveries on weekends, it’s important to track mileage. Stay IRS compliant by using a mileage log that includes the date, the destination, the reason for the trip, odometer readings, and total mileage. The QuickBooks Online app includes a digital mileage log and tracks these items for you, automatically.
Frequently asked questions
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