Smart invoicing

Create and send professional invoices that get paid 2x faster—for free.

smart and easy invoicing with QuickBooks

Invoicing software that makes it easy to get paid

Online invoicing

More payment methods means money in your bank account faster. Customers pay with credit cards, debit cards, and ACH bank transfers. You accept payment right in your online invoice.
Business reporting made easy with QuickBooks

Send professional invoices

Personalize an invoice template and make it your own. Add your logo and colors and send customers tailored invoices within minutes.

Send professional invoices

Personalize an invoice template and make it your own. Add your logo and colors and send customers tailored invoices within minutes.

Set up recurring invoices

We’ll save the date. Set up recurring invoices with customers you bill regularly, so you can focus on what matters most.
Get custom business reporting features in QuickBooks

Add billable hours

Automatically add billable hours to invoices with Google Calendar, TSheets, or QuickBooks time tracking.
Run reports to easily see who owes you money

Receive instant notifications

Know exactly when your customers view invoices and get real-time alerts when they pay. Avoid late payments with automated payment reminders.
Get custom business reporting features in QuickBooks

Automatic matching

QuickBooks automatically matches payments with invoices so your books are squared away regardless of how your customers pay.
Run reports to easily see who owes you money

Accelerated invoicing

Create invoices 37% faster2
Customize and send multiple invoices to your clients. Skip repetitive, manual invoicing, with the ability to upload files and import hundreds of invoices in one go.
Get time back in your day
Stop manually entering data for invoices. Accelerated invoicing saves you time and makes it easy to duplicate similar invoices for multiple customers.
Only available in QuickBooks Online Advanced
Get custom business reporting features in QuickBooks

Flexible QuickBooks Online plans for your business

Simple Start
2055100
10 27 50
/mo
Save 50% for 3 months
  • Track income & expenses
  • Capture & organize receipts
  • Maximize tax deductions
  • Invoice & accept payments
  • Run basic reports
  • Send estimates
  • Track sales & sales tax
  • Manage 1099 contractors

  • Enhanced Payroll

    Add $35 $ 18 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 80 $ 40 /month
    + $4/employee/month

Simple Start
2055100
10 27 50
/mo
Save 50% for 3 months
  • Track income & expenses
  • Capture & organize receipts
  • Maximize tax deductions
  • Invoice & accept payments
  • Run basic reports
  • Send estimates
  • Track sales & sales tax
  • Manage 1099 contractors
  • Manage bills
  • Track time
  • Multiple users (up to 3)

  • Enhanced Payroll

    Add $35 $ 18 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 80 $ 40 /month
    + $4/employee/month

Simple Start
2055100
10 27 50
/mo
Save 50% for 3 months
  • Track income & expenses
  • Capture & organize receipts
  • Maximize tax deductions
  • Invoice & accept payments
  • Run basic reports
  • Send estimates
  • Track sales & sales tax
  • Manage 1099 contractors
  • Manage bills
  • Track time
  • Multiple users (up to 5)
  • Track project profitabilityNEW
  • Track inventory

  • Enhanced Payroll

    Add $35 $ 18 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 80 $ 40 /month
    + $4/employee/month

Simple Start
2055100
10 27 50
/mo
Save 50% for 3 months
  • Track income & expenses
  • Capture & organize receipts
  • Maximize tax deductions
  • Invoice & accept payments
  • Run basic reports
  • Send estimates
  • Track sales & sales tax
  • Manage 1099 contractors
  • Manage bills
  • Track time
  • Multiple users (up to 25)
  • Track project profitabilityNEW
  • Track inventory
  • Smart reporting powered by FathomTM1
  • Accelerated Invoicing2
  • Custom user permissions
  • Premium care with Priority Circle3

  • Enhanced Payroll

    Add $35 $ 18 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 80 $ 40 /month
    + $4/employee/month

Important offers, pricing details & disclaimers

Accelerate your invoicing process

Only available with QuickBooks Advanced, accelerated invoicing combines multiple features to give you our fastest, easiest invoicing tool available.
Fastest and easiest invoicing tool available. Send 50 invoices seamlessly.

Create invoices 37% faster

Easily create and customize invoice templates that help you streamline the production of invoices, allowing you to send more invoices to more clients faster.
Streamline the production of invoices - 37% faster

Get time back in your day

Stop manually entering data for invoices. Accelerated invoicing saves you time and makes it easy to duplicate similar invoices for multiple customers.
Buy now
Easily duplicate invoicing to save time in your day

Progress invoicing makes getting paid a breeze

Progress invoicing makes getting paid a breeze

Accept payments as you go with QuickBooks’ progress invoicing feature.

Accept payments as you go with QuickBooks’ progress invoicing feature.

Get paid faster

Don’t wait until the end of a project to get paid. Progress invoicing makes it easy to split up estimates into multiple invoices based on project milestones, stages, or the percentage of work completed. Because small businesses rely on cash flow, it’s important to invoice customers and accept payments at any time.
Make better business decisions

Let us do the math

Automatically track the total amount on an estimate, how much has been paid, and how much is still owed. Stop manually adjusting your estimate or invoice and let our progress invoicing feature do the heavy lifting.
Get instant notifications

See what’s been paid

QuickBooks automatically tracks partial payments and payment progress based on your original estimate, making it easy to keep tabs on the development of a job.
Be presentation ready

Keep customers in the know

Automatically track the total amount on an estimate, how much has been paid, and how much is still owed. Stop manually adjusting your estimate or invoice and let our progress invoicing feature do the heavy lifting.

What to include in an invoice

By Ritika Puri
One of the most important documents your company will create is an invoice. Think of it as your comprehensive accounting paper trail—the details 2 parties need to do business with one another. Before getting into what makes up an invoice, it’s important to understand the basics of invoicing.
An invoice is a bill between a buyer and a seller indicating what was sold, and how much is owed. They’re used for account-based transactions between vendors and sellers who work with each other on a regular basis. You can use invoices to track how much your customers owe you and monitor your cash flow.
Invoices are like most bills—they’re issued from a vendor to a customer for something they’ve already received, something in development, or something that’s ready to be created. But unlike a restaurant bill, invoices aren’t necessarily immediately due. You can give customers the flexibility to manage their cash by setting invoice payment terms, also known as due dates, up to 3 months.
When creating an invoice, make sure you always include the following:
  • Header: The word INVOICE should be in large letters, centered across the top of the page. This helps you indicate to your busy customers—who need to filter through many documents on a daily basis—that they need to make a payment.
  • Payer’s name and address: List the company or person that is issuing the payment, along with the mailing address. This information helps your customers understand that the document is intended for them.
  • Payee’s name and address: List the name of the person or company being paid, along with the mailing address (the payee’s email address will also suffice). This information makes it easier for your customers to send you a check.
  • Itemized list of goods or services: Depending on the type of work that is being billed, list a description of the work that was completed. For example, if the invoice is for a particular product, list the product name, quantity, per-unit price, and total price in columns that run vertically on the page. Itemized details are especially important for both you and your customers’ accounting documentation.
    If the invoice is for services, list the name of the project, a brief description of the type of work (graphic design, writing) and the hourly or flat rate. If you listed an hourly rate, the number of hours worked should be included. If payment is per piece, separately list each completed assignment.
    An invoice total should be clearly marked underneath the listing of products and services being billed to avoid any undue confusion.
  • Purchase order numbers: Make sure you include customer purchase order numbers or billing codes if applicable.
  • Date: It’s important to include the date the invoice was issued, as well as the date(s) the work was completed and when the products were ordered or delivered. You can discuss this preference with your client and/or business to make processing easier for both of you.
  • Invoice number: An invoice number is not generally required, but it may help in keeping you organized. Larger organizations often have complicated billing systems that may require a certain invoice number or code.
  • Terms: Note the payment terms to ensure timely payments. Whether the payer or the payee, it’s important that everyone has an expectation of when the payment is due. Most invoices have a 30-day term, meaning you have 30 days to pay after receiving an invoice or you’ll be hit with late fees or penalties. This is usually written as “Net 30” on the invoice. It can also help to write the due date on the invoice.
  • Penalties: Make sure customers know there’s a penalty for late payments.
  • Payment options: Make it clear which payment methods you accept. If you don’t accept credit cards or PayPal, or prefer an ACH transfer to your bank account, note that on your invoice.
When you provide the right information, you’ll avoid redundant paperwork and decrease unpaid invoices. To save even more time, use accounting software that makes the invoicing process simple. You can track time, expenses, invoice payments, even payroll, on one app.
Just want to create a free invoice? Try QuickBook’s invoice generator.
If you’re looking to manage invoices, QuickBooks invoicing software also offers these additional benefits:
  • Get paid faster when you accept credit cards and Apple Pay via online payments.
  • A mobile app lets you send invoices and accept payments on the go.
  • Get automated sales tax calculations on your invoices.
  • Automate follow up with automatic payment reminders so you can get paid by the due date on your invoice.
  • Set up recurring invoices and save time.
With QuickBooks, you can spend less time on accounting and more time doing the things you love.
Find the QuickBooks plan that works for you.
Offer terms
*Discount available for the monthly price of QuickBooks Online (“QBO”) and QuickBooks Online Payroll (“Payroll”) is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly price. Your account will automatically be charged on a monthly basis until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Buy Now” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.”” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Offer cannot be combined with any other Intuit offer.
Additional Payroll Offer Terms: Each employee you pay is an additional $4/month for Payroll. Service optimized for up to 50 employees. If you file taxes in more than one state, each additional state is $12/month. The discounts do not apply to additional employees and state tax filing fees.
QuickBooks Online requires a computer with a supported Internet browser (see System Requirements for a list of supported browsers) and an Internet connection (a high-speed connection is recommended). The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks plan.
The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
Usage Limits: QuickBooks Online Advanced includes unlimited Chart of Account entry. Simple Start, Essentials and Plus allow up to 250 accounts. QuickBooks Online Advanced includes unlimited Tracked Classes and Locations. QuickBooks Plus includes up to 40 combined tracked classes and tracked locations. Tracked Classes and Locations are not available in Simple Start and Essentials.
Cancellation policy: There’s no contract or commitment. You’re free to switch plans or cancel any time.
Features
1. Each active QuickBooks Online Advanced subscription includes one license of Smart Reporting powered by Fathom. To import your data into the tool, your QuickBooks Online Chart of Accounts can’t exceed 3,000 active or inactive accounts.
2. QuickBooks Online Advanced supports the upload of 1000 transaction lines for invoices at one time. 20% faster based off of internal tests comparing QuickBooks Online regular invoice workflow with QuickBooks Online Advanced multiple invoice workflow.
3. Priority Care is a part of the Priority Circle program. Membership in Priority Circle and its benefits are available only to U.S. customers who have an active, paid subscription to one of the following products: QuickBooks Desktop Enterprise, QuickBooks Online Advanced, QuickBooks Full Service Payroll, QuickBooks Online Payroll, and Desktop Assisted Payroll. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Terms, conditions, pricing, service and support options are subject to termination or change without notice.
Claims
†Getting paid 2X faster claim: based on U.S. QuickBooks Online invoices using invoice tracking & payment features from August 2016 to July 2017.
Terms, conditions, pricing, special features, and service and support options subject to change without notice.