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Free invoice templates

Download free customizable and printable invoice templates from Quickbooks.

Invoice templates for 2024

A well-designed and custom invoice says a lot about your business. Customers want to know you’re a reputable and trustworthy operation. No matter your industry, build your brand and get money faster with the help of our free invoice templates. Meant to save you time, our invoice templates are easy to download and edit in the format you prefer—including PDF, Word, and Excel. 

Image of a laptop showing an invoice

Blank small business invoice templates

Our blank invoice templates are designed for small business owners looking for a quick way to bill clients and customers for goods and services they provide. Simply add details to the invoice template to create a unique and professional invoice for your customers in the format of your choice.

Download Word | Download Excel | Download PDF

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Industry-specific invoice templates 

If you need more than a basic template, check out our industry-specific invoice templates. Whether you run a construction company, are a photographer, or work in property management, find the suitable invoice template for your business and industry and download it in the file format of your choice.

Image of a commercial invoice

Commercial invoice templates

If you’re a business that ships products internationally, a commercial invoice is a document that you’ll need to send along with a package before it goes to its destination. Customs uses these invoices to properly assess the product being shipped and the taxes and fees associated with the item.

Commercial invoices should include: 

  • The country the product was sold in and the country the product is going to
  • The reason for export 
  • A description of the products and their purpose 
  • The value of each item
  • The weight of the package
  • The total value
  • The amount paid and in what currency
  • The shippers signature 

Download Word | Download Excel | Download PDF

Image of a construction invoice

Construction invoice templates

If you’re a construction company looking to request payment from clients after you’ve completed your work, this template is for you.

Construction invoices should include:  

  • A list of the work you or your employees completed including the cost of labor
  • A breakdown of products and materials used and their cost
  • Any additional charges like building permit approvals
  • The total cost
  • The payment instructions

Download Word | Download Excel | Download PDF

Image of a contractor invoice

Contractor invoice templates

Similar to invoices for construction companies, contractor invoices are important to send to customers so they know when to provide payment for the work that was completed. 

Contractor invoices should include: 

  • A description of the work provided or work to be done
  • Materials used and their costs
  • The labor time and cost
  • The total cost of work
  • The payment information

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Image of a freelance invoice

Freelance invoice templates

Invoices don’t just help freelancers get paid for the work they completed on time, they can also help you keep track of the services you provide throughout the year—which will be a huge help during tax season. Make sure to label each invoice you provide to different clients with an invoice number to help you stay on top of pending payments.

Freelance invoices should include:  

  • A list of the work you or your employees completed including the cost of labor
  • The type of work or project
  • The cost for the work or service you provided
  • The total amount due
  • The payment details

Download Word | Download Excel | Download PDF

Image of a photography invoice

Photography invoice templates

Photography services can be a large investment for your clients, so it’s important to provide a clear description and cost breakdown of all of your services. 

Photography invoices should include:  

  • The project date
  • The cost breakdown, including the total amount of hours worked and what the client will receive
  • The total amount due
  • Specific payment instructions

Download Word | Download Excel | Download PDF

Image of a proforma invoice

Proforma invoice templates

Proforma invoices allow small business owners to send a preliminary bill of sale to customers. The purpose of proforma statements is to give customers a description and breakdown of total costs that both parties can agree upon before moving forward with services. 

Proforma invoices should include:

  • Your and your customer’s information
  • An itemized list of all costs 
  • The estimated total amount due including any additional fees or taxes
  • The payment details and terms

Download Word | Download Excel | Download PDF

Image of a sales invoice

Sales invoice templates

Use sales invoices to provide customers with a summary of the goods or services they purchased, how much they owe, and when the payment is due. They’re also an important part of your small business bookkeeping. 

Sales invoices should include: 

  • The invoice number and date
  • A detailed description of the goods or services provided
  • The total amount due
  • The payment terms

Download Word | Download Excel | Download PDF

Image of a service invoice

Service invoice templates

A service invoice should include an itemized list of all of the services you provided to a customer. These are especially important for any customers you have that are on a recurring payment schedule. 

Service invoices should include:  

  • A list of the services provided with a description of each 
  • The number of hours worked 
  • The rate of pay for the service
  • The total amount due
  • The payment terms 
  • The issuing date

Download Word | Download Excel | Download PDF

Image of a legal invoice

Legal invoice templates

Legal invoices are crucial to ensure your clients pay you on time for any legal services you provide. Upon offering legal services to a client, you must decide on a service arrangement, as this will determine when you issue the invoice. Service arrangements include a flat fee, hourly rate, contingency fee, or retainer payment. 

Legal invoices should include:   

  • A list of the services provided 
  • The time spent on each service and their total cost
  • The total cost for all services
  • The payment terms including the payment due date, how to make the payment, and any penalties for late payments

Download Word | Download Excel | Download PDF

Image of a restaurant invoice

Restaurant invoice templates

Restaurants use invoices to bill customers for the food they ordered and any service provided, such as catering. Invoices are important in the daily operations of restaurants because they help restaurant owners keep track of and monitor their inventory. 

Restaurant invoices should include:   

  • An itemized list of the food purchased and their costs
  • Any services provided and their costs
  • The total amount due
  • Any tax or fees
  • The payment instructions
  • The payment due date

Download Word | Download Excel| Download PDF

Image of a consulting invoice

Consulting invoice templates

Payment structures can differ for consultants depending on their and their client’s preferences. For example, some may prefer to be charged on an hourly basis or per project basis. This is why sending an invoice with a price breakdown of the services you provide is important to ensure your client pays you correctly. 

Consulting invoices should include:    

  • A list and description of the services you provided 
  • The number of hours worked or the cost per project 
  • Any payment terms and conditions 
  • The payment structure 
  • The method of payment 
  • The total cost including any taxes  

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Image of a property management invoice

Property management invoice templates

A property management invoice includes an itemized list of services you provided to clients to help them manage rental properties—such as tenant screenings, maintenance repairs, and rent collection. Invoices are helpful to keep businesses organized when managing multiple properties and to keep clients and tenants up to date on the cost of managing these properties.  

Property management invoices should include:    

  • An itemized list of any monthly services you provided and their costs
  • The total amount of these services
  • Any tax or service fees
  • The payment instructions 
  • The payment due date

Download Word | Download Excel | Download PDF

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What is an invoice and what is it used for?

An invoice is a document used to collect payments from customers after you deliver goods or services. It includes a list of the products and/or services you provided, their costs, the total amount due, and how these costs should be paid.

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Most important items to add to an invoice

When creating and filling out an invoice, make sure to include the following information on each invoice you create:

  • Your business contact information
  • The invoice number assigned to the invoice you are creating
  • The date the services or products were delivered
  • The date you're issuing the invoice
  • A breakdown of the costs of goods or services 
  • The total amount they owe 
  • Your terms of payment
  • Clear descriptions of the goods or services you’re billing against

Beyond these important requirements, you can adjust your invoices to meet the needs of your business.

Woman accepting a credit card for payment.

Do invoices need to be numbered?

Numbering your invoices makes it easy to track payments, keep your accounting records straight, and helps ensure that your business income is properly documented when it comes time to pay taxes. Assign each invoice you issue with a unique invoice number, and document that number directly on the invoice and in your records.

Customer giving a credit card for payment in a retail shop.

How do I issue an invoice?

Once you fill out an invoice template, it’s time to send it to your customer. There are a few ways you can do this. You can: 

  • Print and mail the invoice to your customer’s billing address or 
  • Send the invoice to your customer via email

 Be sure to track your sent invoices, making note of when you issued the invoice and when payment is due.

Best practices for keeping track of sent invoices

Keeping track of sent invoices is crucial so you don’t miss a payment date. Here are some best practices for tracking invoices:

Image of a mobile phone with an invoice

Use an invoice tracking spreadsheet to stay up to date on sent invoices and payments received

Use accounting software that automatically records the status of your invoices

Label each invoice with an invoice number so you can easily keep track of new and recurring payments

Invoice template resources

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Invoice generator

Our invoice generator makes it easy to prepare an online invoice that’s ready to send within minutes. Simply upload your logo and all of the necessary information, then download it, and it’s ready to send.

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How to get clients to pay their invoices faster

When billing your clients, are you waiting for them to make their payments? Our guide covers 20 tips for getting your clients to pay their invoices faster (and on time).

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Invoices vs. receipts

Learn the key differences between invoices and receipts, their uses, and how you can use them in your business.

Get invoice help with QuickBooks

Still need help keeping track of your invoices so they’re recorded and reflected in your books? We can help. 

Small business invoicing software like QuickBooks can help you create and send invoices so you can get paid faster.