Move your accounting to the cloud for greater flexibility and real-time collaboration. Call 800-595-4219 to get started.
QuickBooks Online vs. Desktop
Get free migration help and a personalized setup session.* Call 1-833-207-4571
QuickBooks Online
Access anytime, anywhere, on any device
QuickBooks Desktop
Install on one computer
Get free migration help and a personalized setup session.* Call 1-800-595-4219
QuickBooks Online App for Windows and Mac* |
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Multiple users |
Up to 5 | Up to 25 | +$300/yr per seat* |
Track income & expenses |
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Capture & organize receipts |
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Maximize tax deductions |
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Mileage tracking |
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Manage cash flow |
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Invoice & accept payments |
Unlimited | Unlimited | Unlimited |
Run reports |
Comprehensive | Powerful | Comprehensive |
Create and send estimates |
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Track sales & sales tax |
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Manage 1099 contractors |
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Connect sales channels NEW |
Add-on service | ||
Enter time |
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Manage & pay bills |
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Track project profitability |
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Track inventory |
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Customize access by role |
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Batch invoices & expenses** |
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Business analytics with Excel |
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Manage employee expenses |
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Enhanced custom fields** |
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Exclusive app integrations** |
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Dedicated account team** |
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On-demand online training** |
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Automate processes & tasks |
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Restore company data |
Track income & expenses
Know where your money is going
- Securely import transactions from your bank, credit cards, PayPal, Square, and more*
- Automatically sort transactions into tax categories
- Snap photos of your receipts and link them to expenses right from your phone
- Create custom tags and organize them into tag groups to see where you make and spend money**
Track income and expenses in QuickBooks - 2:22
Maximize tax deductions
Help avoid tax-time surprises
- Share your books with your accountant or export important documents come tax time
- Easily organize income and expenses into tax categories
- Sort business expenses into the right tax categories to keep more of what you earn
Get organized and maximize deductions - 0:36
Make every mile count
Help avoid tax-time surprises
- Reliably and automatically track miles with your smartphone’s GPS.
- Categorize business and personal trips with a swipe and add trips manually.
- Get shareable reports that break down miles driven and potential deductions.
Track your mileage in QuickBooks – 0:30
Invoice & accept payments
Look professional and get paid fast
- Accept all credit cards and free bank transfers, right in the invoice
- Track invoice status, send payment reminders, and match payments to invoices, automatically
- Create professional custom invoices with your logo that you can send from any device
Create an invoice in QuickBooks - 2:37
Send estimates
Get hired with professional estimates.
- Customize estimates to fit your brand and business needs
- Accept mobile signatures and instantly see estimate status
- Convert estimates into invoices with ease
Send estimates in QuickBooks - 2:37
Track sales & sales tax
Keep sales in sync no matter how you get paid
- Accept credit cards anywhere with our mobile card reader or sync with popular apps
- Connect to the e-commerce tools you love, including Amazon, eBay, and Shopify*
- Automatically calculate taxes on your invoices
Easily record sales tax payments - 0:58
Manage & pay bills
Pay bills on time, every time
- Organize bills in one place, plus schedule and make payments online right in QuickBooks.
- Track bill status, record payments, and create recurring payments.
- Sync your payments and create checks from anywhere.
Manage your bills QuickBooks - 3:38
Multiple users
Save time when you work together
- Invite your accountant to access your books for seamless collaboration
- Give employees specific access to features and reduce errors with auto-syncing
- Protect sensitive data with user-access levels and share reports without sharing a log-in
Adding users in QuickBooks - 1:22
Manage 1099 contractors
Stay compliant on all your 1099s
- Assign vendor payments to 1099 categories
- See who you've paid, what you've paid, and when
- Prepare and file 1099s right from QuickBooks*
Prepare 1099s in QuickBooks - 3:33
Connect sales channels
Bring in orders and payouts from online sales channels
- Connect QuickBooks Online to any number of accounts across Amazon, Shopify, and eBay—and to other platforms added in the future.
- Match payouts with bank deposits with automatically separated revenue, taxes, and fees.
- See cash flow, expense, and profitability trends at a glance.
Automate processes & tasks
Automate key accounting tasks
- Set reminders for transactions with a due date, like invoices, payments, or deposits.
- Notify customers when their payment has been received.
- Send bills and invoices through pre-set approval flows.
EXCLUSIVE PREMIUM APPS
Manage more of your business all in one place
- Work your way by Integrating best-in-class apps like LeanLaw, HubSpot, Docusign, Bill.com, Salesforce, Centage, and more for tailored end-to-end-premium solutions.*
- Access functions and connections exclusive to QuickBooks Online Advanced.
- Scale and customize on your time and budget.
- Track data unique to your industry.
Manage employee expenses
Streamline how you manage your employees expenses
- Employees submit expenses directly to QuickBooks, saving time and reducing errors.
- Review and track all employee expenses right in QuickBooks.
- Expense records are stored in one place, so it's easy to find information you can rely on.
Customize access by role
Manage what others can see and do
- Give your team the right access to QuickBooks with custom roles and permissions.
- Assign work by transactions such as deposits, sales, expenses, inventory, or reports.
- Delegate work to users or sales reps by their assigned locations to boost productivity.
Enter time
Enter employee time and billable hours.
- Enter employee time by client/project and automatically add it to invoices
- Assign cost rates for employees and run profitability reports
- Add hours yourself, or give employees protected access to add them on their own time
- Seamlessly integrate with QuickBooks Time for simpler tracking
Time tracking in QuickBooks - 1:07
Track project profitability
Manage work your way.
- Get a bird's eye view of all your projects, all in one place
- Easily track labor costs, payroll, and expenses with job costing
- See project profitability in a glance with clear dashboards and reports
Projects with Job Costing in Quickbooks Online - 1:21
Track inventory
Stay stocked for success.
- Track products, cost of goods, and receive notifications when inventory is low
- See what's popular, create purchase orders, and manage vendors
- Import from Excel or sync with Amazon, Shopify, Etsy, and more*
Track inventory in QuickBooks - 2:40
Run reports
Know your business at-a-glance
- Simple Start: Run general reports including profit and loss, expense, and balance sheet reports.
- Essentials: Know how business is doing with sales, accounts receivable, and accounts payable reports.
- Plus: Stay on track with inventory reports, enhanced sales reports, class reports and profitability reports.
- Advanced: Monitor key financial metrics like revenue and cash flow on one dashboard.
Customize reports in QuickBooks - 3:17
Capture & organize receipts
Ditch the shoebox and save with a snap
- Use your phone to snap and save photos of receipts
- Easily sort and link expense receipts to transactions
- Stay organized and ready for tax season with everything in one place
Batch invoices & expenses
Do less manual work
- Create invoices 37% faster with batch invoicing.**
- Import and send hundreds of invoices and expenses at once.
- Enter and edit multiple bills and checks in a few quick steps.
Accelerated invoicing in Quickbooks Online - 1:55
Dedicated account team
VIP support with Priority Circle membership
- Contact a dedicated account team who will get to know you and your business and connect you to the right resources
- Conveniently call, email, or schedule an appointment with your dedicated account team whenever a support issue arises
- Resolve technical support issues quickly—top-tier QuickBooks experts are available 24/7 on the phone or via chat
On-demand online training
Online training courses and webinars**
- Learn at your pace with free online training valued at $3,000 for you and your entire team.
- Become experts of your data and business with dedicated help and resources.
- Get the most out of the features and capabilities in QuickBooks.
Priority Circle Training | QuickBooks - 1:02
Restore company data
Easily restore and back up your data
- Restore to a specific date and time, and track changes with the history logs.
- Set up automatic and continuous backups.**
- Roll back on changes made to vendors, customers, settings, and more.
Enhanced custom fields
Track the little things to get the big picture
- Create more detailed reports with multiple field types
- Add up to 10 custom fields
- Search, sort, and filter the data you need, faster
Automate workflows
Reduce errors and improve efficiency with automated workflows
- Save time and mitigate risk with automated workflows
- Configure reminders and triggers based on your own rules
- Automate reminders for improved cash flows and more
Business analytics with Excel
Automatically sync your spreadsheets**
- Avoid manual errors and have confidence in your data by seamlessly connecting Advanced and Excel.
- Use pre-made templates, build consolidated reports for multiple companies, and refresh your data in a single step.
- Work with your data how you want, and create flexible workflows with familiar tools.
Installing and using spreadsheet sync (3:41)
App for Windows and Mac
Find a familar way of working*
- Navigate using a familiar menu that’s similar to Desktop.
- Flip between tabs, windows, and companies, and stay signed in just like you would on Desktop.
- Use the keyboard shortcuts and bookmarks you know to get more done faster.
How to use the QuickBooks Online app for your computer (3:19)
Free guided setup
Free Guided Setup with a Live Bookkeeper
Hit the ground running with a QuickBooks Live Bookkeeper who can walk you through:
- Connecting your banks and credit cards
- Automating the tasks you perform most
- Learning best practices to use QuickBooks with confidence
Look for an email invite after you sign up.
Online back-up and restore
Easily restore QuickBooks data
- Continuously and automatically back up your changes
- Restore a specific version of your company based on a chosen date and time
- View a log of version histories with a count of all changes made
Manage cash flow
Open a QuickBooks Checking account for business banking right inside QuickBooks.**
- Get paid online or in-person—deposited instantly at no extra cost, if eligible.**
- Use envelopes to save money for expenses and earn 1.25% APY on envelope balances.**
- Forecast cash flow 30 and 90 days out to plan ahead and stay ahead.
Hear from businesses who made the switch from QuickBooks Desktop to QuickBooks Online

95% of QuickBooks Online customers agree that they work more collaboratively than they could with QuickBooks Desktop.1

4 out of 5 customers said learning QuickBooks Online was easier than expected.1

96% of QuickBooks Online customers say that automatic updates keep the software current.1
“The move from QuickBooks Desktop to QuickBooks Online has elevated our company in such a big way. It’s saved me time, money, and effort.”
Mike M., RideAway Adventures
“Switching from QuickBooks Desktop to QuickBooks Online has really been vital in our growth for the business.”
Margaret Burton, Bella Grace Paper
All respondents received remuneration.