Offer extended Save up to 40%*

Take control with Advanced Inventory

Advanced inventory with QuickBooks Desktop Enterprise gives you a powerful view into your inventory management.To learn more about how we can help your business, call 800-450-8469 or contact sales.

Manage sales order fulfillment from start to finish

Streamline your fulfillment process

With one central dashboard, you can manage your entire end-to-end workflow. Send items to a picker or packer with one click, or combine these steps with our new Express Pick-Pack.*

Streamline your fulfillment process

With one central dashboard, you can manage your entire end-to-end workflow. Send items to a picker or packer with one click, or combine these steps with our new Express Pick-Pack.*

Easily track product movement and storage

Track by bin location, serial numbers, or lot numbers.* Find things quickly, reduce inaccurate inventory counts, and help avoid mis-shipments.

Easily track product movement and storage

Track by bin location, serial numbers, or lot numbers.* Find things quickly, reduce inaccurate inventory counts, and help avoid mis-shipments.

Speed up inventory management with mobile barcode scanning

Make receiving more automated. Accelerate your picking process and help reduce data entry errors. Send orders to workers on the floor, scan inventory, and transfer the data wirelessly with your barcode scanning device.*

Speed up inventory management with mobile barcode scanning

Make receiving more automated. Accelerate your picking process and help reduce data entry errors. Send orders to workers on the floor, scan inventory, and transfer the data wirelessly with your barcode scanning device.*

Alternate Vendors Center consolidates vendor info

The Alternate Vendor Center* aggregates all of your vendors into one centralized place that includes contacts and pricing data to make it easier to find vendor information and make the right sourcing decisions.

Alternate Vendors Center consolidates vendor info

The Alternate Vendor Center* aggregates all of your vendors into one centralized place that includes contacts and pricing data to make it easier to find vendor information and make the right sourcing decisions.

Identify true product costs with Landed Cost

Use Landed Cost* to factor in freight, duties, insurance, and other miscellaneous expenses so you can calculate a more accurate cost for your products.

Identify true product costs with Landed Cost

Use Landed Cost* to factor in freight, duties, insurance, and other miscellaneous expenses so you can calculate a more accurate cost for your products.

See what customers are saying about Advanced Inventory

“A term we never like to use at Coast Beverage is ‘out of stock,’ and thanks to QuickBooks Enterprise and the Advanced Inventory portal we hardly use that term anymore.”

Alex M., General Manager, Coast Beverage Distributors

“A term we never like to use at Coast Beverage is ‘out of stock,’ and thanks to QuickBooks Enterprise and the Advanced Inventory portal we hardly use that term anymore.”

Alex M., General Manager, Coast Beverage Distributors

Check out these top inventory features and benefits

Enhanced Pick, Pack, and Ship

Manage your entire sales order fulfillment process from one place. With Shipping Manager, you can move an item from picked to packed to shipped and send instructions to workers. Or with Express Pick-Pack you can combine picking and packing to streamline your workflow. Plus, you can now print labels from UPS, FedEx, and USPS right from within QuickBooks.

Take more accurate counts

Cycle Count* for inventory allows you to take inventory without shutting down your warehouse. Scan* and automatically upload inventory counts from different warehouses to a central inventory dashboard. Easily find and adjust discrepancies and import or export inventory counts.

Mobile inventory barcode scanning

Track your inventory more easily with mobile barcode scanning.* Scan anywhere there’s an Internet connection or with a Bluetooth scanner and our mobile app on your Android phone. Speed up both receiving and picking, help reduce data entry errors, and send sales orders to workers on the floor or in another warehouse.

Improved sales order management and inventory picking

Empower employees to fulfill sales orders and delight your customers by prioritizing the most urgent orders. View critical information like
ship date, inventory availability, and value of order. Fulfill sales orders faster with a new picking process. Create customized pick-lists
to be completed by warehouse workers across multiple locations. Check on the status in
real time.*

Newly customizable inventory reports

Add flexibility and insight to your business with newly customizable inventory reports: Inventory Valuation Summary, Inventory Stock by Item, and Assembly Shortage by Item. Plus, additional fields allow you to better track your inventory.

Track inventory in multiple locations

For each location, you can see how many items are on hand, on sales order, on a purchase order, and your reorder point. QuickBooks will also automatically calculate which items you need to restock. You can also transfer inventory from one location to another to meet demand without delay.*

Frequently asked questions

Use serial numbers to track and manage inventory

QuickBooks Desktop Enterprise offers the flexibility to track either serial numbers or lot numbers.

Traditional serial number tracking

Serial numbers allow identification and tracking of individual items within a large batch production of otherwise identical units. They’re a great way to track items for warranty issues or to identify a certain irregularity or defect in a production batch.

Traditional serial number tracking

Serial numbers allow identification and tracking of individual items within a large batch production of otherwise identical units. They’re a great way to track items for warranty issues or to identify a certain irregularity or defect in a production batch.

Serial number tracking in QuickBooks Desktop Enterprise

With Advanced Inventory,* QuickBooks Desktop Enterprise subscribers can apply serial numbers to individual items and manage inventory, conduct serial number searches to match specific customers to purchased products, check stock for items, and more.

Serial number tracking in QuickBooks Desktop Enterprise

With Advanced Inventory,* QuickBooks Desktop Enterprise subscribers can apply serial numbers to individual items and manage inventory, conduct serial number searches to match specific customers to purchased products, check stock for items, and more.

Traditional lot number tracking

Lot number tracking allows a company to track products developed or processed together in the same batch. This is common in manufacturing, pharmaceutical, food production, and agriculture. If problems are discovered that adversely affect products from a specific production batch, the company can recall items from that lot, rather than all items.

Traditional lot number tracking

Lot number tracking allows a company to track products developed or processed together in the same batch. This is common in manufacturing, pharmaceutical, food production, and agriculture. If problems are discovered that adversely affect products from a specific production batch, the company can recall items from that lot, rather than all items.

Lot number tracking in QuickBooks Desktop Enterprise

QuickBooks Desktop Enterprise allows lot number tracking within its Advanced Inventory functionality.* You can perform lot number searches to reveal which customers bought items from a specific lot and identify items in a recall report. This can determine which items are in inventory and which customers purchased them.

Lot number tracking in QuickBooks Desktop Enterprise

QuickBooks Desktop Enterprise allows lot number tracking within its Advanced Inventory functionality.* You can perform lot number searches to reveal which customers bought items from a specific lot and identify items in a recall report. This can determine which items are in inventory and which customers purchased them.

Reliable lot number tracking

Turn lot number tracking on in Advanced Inventory for more reliable tracking and enter lot numbers during purchases, transfers or sales. This simple addition will allow tracking defective lots through assemblies and subassemblies and let you know if an item is in stock, on a shelf, or already purchased by a customer.

Reliable lot number tracking

Turn lot number tracking on in Advanced Inventory for more reliable tracking and enter lot numbers during purchases, transfers or sales. This simple addition will allow tracking defective lots through assemblies and subassemblies and let you know if an item is in stock, on a shelf, or already purchased by a customer.

Frequently asked questions

Ditch the paperwork with barcode scanning

Make inventory management fast, reliable, and easy with Advanced Inventory’s mobile barcode scanning.*

Reduce inventory errors

Inventory errors cost companies millions in profits every year. With mobile barcode scanning, you can reduce incorrect unit counts, catch mismatched SKUs, and alleviate human errors. Use pre-existing barcodes or generate new ones with Advanced Inventory. Plus, it integrates with QuickBooks.

Reduce inventory errors

Inventory errors cost companies millions in profits every year. With mobile barcode scanning, you can reduce incorrect unit counts, catch mismatched SKUs, and alleviate human errors. Use pre-existing barcodes or generate new ones with Advanced Inventory. Plus, it integrates with QuickBooks.

Fulfill orders with ease

When you add barcode scanning to our new Enhanced Pick, Pack, and Ship feature, you can send an order from any location directly to anywhere on a warehouse floor. This one-two punch empowers your sales team and your pickers to get their order fulfillment jobs done faster and more efficiently.

Fulfill orders with ease

When you add barcode scanning to our new Enhanced Pick, Pack, and Ship feature, you can send an order from any location directly to anywhere on a warehouse floor. This one-two punch empowers your sales team and your pickers to get their order fulfillment jobs done faster and more efficiently.

Automate your business with barcode scanning

Manual counts for inventory can be stressful, time consuming, and inaccurate. With Enhanced Pick, Pack, and Ship and our new Express Pick-Pack feature, barcode scanning combines picking and packing and increases accuracy when running numbers. All automatically.

Automate your business with barcode scanning

Manual counts for inventory can be stressful, time consuming, and inaccurate. With Enhanced Pick, Pack, and Ship and our new Express Pick-Pack feature, barcode scanning combines picking and packing and increases accuracy when running numbers. All automatically.

Get real-time inventory data

Staying ahead of the sales cycle is key to maximizing profits and keeping up with order fulfillment. With real-time inventory data,* you have the reliable, on-the-spot data you need to make better business decisions.

Get real-time inventory data

Staying ahead of the sales cycle is key to maximizing profits and keeping up with order fulfillment. With real-time inventory data,* you have the reliable, on-the-spot data you need to make better business decisions.

See the barcode scanner software in action

Step 1: Order received
When an order comes in, the manager can choose which warehouse to fulfill it.
order received
Step 2: Picker assigned
The manager assigns the order to a picker, who receives it wirelessly on their device, including notes and details.
Picker assigned
Step 3: Order picked
The picker confirms when the items are gathered for the order.
Order picked
Step 4: Prep for packing
The manager is notified when the items are picked and then sends the order for packing.
prep for packing
Step 5: Order shipped
Once the order is packed, the manager can mark it for shipping.
order shipped
Step 6: Inventory updated
After the package is shipped, inventory is updated automatically and the manager gets real-time data to know when to reorder.
inventory updated
To use the barcode scanning solution, you’ll need the QuickBooks Desktop Warehouse App and a compatible portable scanner, or an Android phone – available online or through other retailers. For more information about the app and scanners, see our help page.

Frequently asked questions

Warehouse inventory management made simple

All the warehouse inventory management tools you need in one place.

Keep total costs in check

Whether your business sells 5 or 50,000 products, warehouse tracking and control are essential for scheduling and capacity planning. This efficiency can help drive higher profit margins through real-time inventory visibility, decreased order fulfillment times, and less inventory surplus.

Keep total costs in check

Whether your business sells 5 or 50,000 products, warehouse tracking and control are essential for scheduling and capacity planning. This efficiency can help drive higher profit margins through real-time inventory visibility, decreased order fulfillment times, and less inventory surplus.

Save time on essential tasks

Use QuickBooks Desktop Enterprise inventory management software to quickly and accurately locate inventory in the warehouse and to speed up your entire pick, pack, and ship process. Best of all, you can manage it all from a central dashboard.* Save even more time by printing UPS, FedEx, and USPS labels right from the Shipping Manager.

Save time on essential tasks

Use QuickBooks Desktop Enterprise inventory management software to quickly and accurately locate inventory in the warehouse and to speed up your entire pick, pack, and ship process. Best of all, you can manage it all from a central dashboard.* Save even more time by printing UPS, FedEx, and USPS labels right from the Shipping Manager.

Reduce errors, increase efficiencies

Use QuickBooks Desktop Enterprise Cycle Count to track inventory levels in real time and help reduce inventory tracking errors.* This can help you avoid mis-shipments and back orders due to depleted inventory while reducing errors in the picking process. Reconcile discrepancies between estimated and actual inventory levels in real time.

Reduce errors, increase efficiencies

Use QuickBooks Desktop Enterprise Cycle Count to track inventory levels in real time and help reduce inventory tracking errors.* This can help you avoid mis-shipments and back orders due to depleted inventory while reducing errors in the picking process. Reconcile discrepancies between estimated and actual inventory levels in real time.

Frequently asked questions

Why and how to audit your company inventory

By Megan Sullivan
You maintain inventory, you should regularly conduct an inventory audit. While most small businesses are not required to do an audit, it’s still a good business practice, as your inventory is typically one of your most expensive assets. Additionally, the value of your inventory is taken into account by the IRS every year on your tax return, so having an accurate inventory count will enable you to more precisely report its value.
In order to arrive at a fair valuation, you must hire a third party to observe your inventory audit, or else you are simply taking inventory. By having a third party on-site, there is much less of a chance for any dishonesty as well as a higher degree of accuracy. Third-party auditors will not conduct the inventory audit for you; they will also observe the audit procedures.

Why conduct an inventory audit?

There are a few reasons why you might find yourself conducting an audit.
  • Monitor internal theft: Internal theft at a company can turn into a big problem. Unfortunately, there may be people on the payroll in charge of tracking your products or materials who are less than honest. By conducting an audit, you will have an objective third party on-site to monitor how inventory is maintained and identify any problem areas.
  • Proper valuation: Valuing your inventory allows you to best determine the cost of goods sold during the tax year, which is a figure that must be reported on your business’s tax return. The IRS provides detailed information on why and how to value your inventory on its website.
  • Reconcile accounts: While keeping track of your actual sales does inform your inventory counts, it’s always a good idea to take stock of what physical inventory – products and materials – you have on hand. Doing so helps to monitor any products or materials that were destroyed or lost in the past year due to unforeseen events (e.g. a flood in your warehouse) and helps you monitor materials from vendors. While every shipment should be checked against the order upon receipt, it’s easy to forget this step in the hustle of everyday business. You want to be sure your vendors are sending you the materials you’ve asked for.

How to prepare for an inventory audit

Taking inventory is a multi-step process, and maintaining attention to detail is key. Auditors will need to review the inventory site and may also want to see your retail location to understand how goods and materials are used. Additionally, you’ll need to provide information on the following:

Inventory locations

If you keep inventory items in more than one place, the auditor will need to observe inventory counts at each location.

Cut-off procedures

Inventory levels are always changing. Product is sold, raw materials are delivered, and products are in production. Because of this, you will need to establish a cut-off date after which any inventory or raw materials received after said date will not count toward the current audit. If you’re expecting incoming inventory that won’t be part of your audit, you will need to keep these items in a separate and secure location so there isn’t any chance of it being counted. If possible, halt shipments of products or materials for a few days before your inventory, so the amount of “uncountable” inventory stays low.

Product ownership

It’s possible that there is inventory in your warehouse or at your location that you don’t actually own, but are simply managing. This happens quite frequently with retailers that offer consignment services. The most common example is a car dealership; the dealer owns some of the vehicles on the lot, but is also selling others on consignment for the manufacturer. You will need to provide documentation to the auditor that proves ownership of materials so everything is counted correctly.

Accurate counting procedures

The auditor will want to know how you intend to count the inventory and what, if any, checks and balances are in place to ensure counts are accurate. Many inventory companies scan barcodes and then compare the scan results with shipping manifests. If your products do not have barcodes, a manual count may be necessary. These can be tricky, so be sure to have a clear idea in mind of who will conduct the inventory, who will check it and how you will verify that the numbers are correct.

Inventory value

The valuation of your inventory is important, primarily because it affects how you file your business taxes with the IRS. There are three primary philosophies that can be applied to inventory to assess its value:
  • First in, first out (FIFO): Typically, this is used for newer inventory that is valued closely to its replacement cost.
  • Last in, first out (LIFO): This is normally for older inventory that is valued closer to its original purchase cost.
  • Weighted average: All inventory costs are averaged, and this average is taken and applied to what was purchased during the period to determine the value.

Process for damaged or broken inventory

While this inventory may be unusable—or unsellable—it still needs to be accounted for. Be sure that you have a method in place for keeping track of damaged or broken inventory and its value so that it can accurately be recorded during your audit. Conducting an inventory audit involves preparation as well as time for the actual inventory itself. But having an accurate accounting of what is in your warehouse and on your store shelves is well worth the effort.
Now Available: QuickBooks Desktop Enterprise 20.0.
Interested in learning more? Call us now at 800-450-8469
Terms, conditions, pricing, subscriptions, packages, features, service and support options are subject to change at any time without notice.
SPECIAL OFFERS AND PROMOTIONS
*Receive up to 40% off of current list price for QuickBooks Desktop Enterprise 20.0 annual subscription when subscribing by April 17, 2020. For the first year, receive a 10% discount off the current list price when licensing 1 to 4 users or receive 40% off the current list price when licensing 5 to 10 or 30 users. Starting at sign up your account on file will be automatically billed for first year at the stated discount for the service you selected. After first year, your account on file will be automatically charged on a monthly or annual basis at the then-current subscription fee for the plan and service you selected, until you cancel. Offer valid for new QuickBooks Enterprise customers only and cannot be combined with other QuickBooks Enterprise offers. Terms, conditions, pricing, features, service and support are subject to change without notice.

For QuickBooks Desktop Enterprise with Hosting, see pricing page for promotional pricing. QuickBooks Desktop Enterprise with Hosting is a subscription and only available on a monthly payment plan. If you purchase QuickBooks Desktop Enterprise with Hosting user licenses 1-10, you must purchase an equal number of hosted users as you purchase Enterprise licenses. If you wish to purchase QuickBooks Desktop Enterprise with Hosting with 11-30 licenses, please call for custom pricing.

The Hosting Service element of QuickBooks Desktop Enterprise with Hosting is a monthly subscription. Each month, your account will be automatically charged the agreed-upon price of the Hosting service unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. When a customer calls to cancel, it is canceled and refunded at the date through the end of current billing period. The QuickBooks Desktop Enterprise software portion of the QuickBooks Desktop Enterprise with Hosting bundle is a annual subscription.

If you choose to purchase QuickBooks Desktop Enterprise using the Monthly Payment Plan or QuickBooks Desktop Enterprise with Hosting, you elect to pay your annual subscription in equal payments over the course of 12 months. Purchasing an annual subscription for QuickBooks Desktop Enterprise commits you to a 12 month term. You must pay for all 12 months of the subscription in full based on the then current rate of QuickBooks Desktop Enterprise. If you choose to cancel inside the first 60 days, you can opt to receive a refund per the 60 day money back guarantee (see https://quickbooks.intuit.com/software-licenses/ for details). However, if you choose to cancel after the first 60 days and prior to the end of month 12 you will be subject to a termination fee equal to the amount of monthly payments left on your annual subscription. For purpose of clarity, if you pay for 6 months and have 6 months remaining on your annual subscription, which starts at date of enrollment, you will be charged a termination fee equal to the then current monthly fee of QuickBooks Desktop Enterprise multiplied by 6 months (remaining months left on annual subscription).

YOUR ENTERPRISE SUBSCRIPTION
Your subscription: Your purchase of QuickBooks Desktop Enterprise Silver, Gold or Platinum is an annual subscription (Enterprise Platinum with The Diamond Package is a monthly subscription with no annual commitment; see The Diamond Package subscription below for details). After 12 months, your credit card account will be automatically charged the then-current price of the QuickBooks Desktop Enterprise subscription every year unless and until you cancel. Cancel at any time by calling 800-300-8179, prior to your renewal date. If you cancel outside of the 60 days satisfaction period you will have access to Enterprise for the remainder of the year in which you paid an annual subscription. The following year you will no longer have access to the product or any of its connected services. We will authorize your card to ensure prompt order processing, resulting in a temporary hold on your account. See Subscription Terms & Conditions.
Monthly Payment Plan option: If you choose to purchase QuickBooks Desktop Enterprise Silver, Gold or Platinum using the Monthly Payment Plan, you elect to pay your annual subscription in equal payments over the course of 12 months. (Enterprise Platinum with The Diamond Package is a monthly subscription with no annual commitment; see The Diamond Package subscription below for details.) Purchasing an annual subscription for QuickBooks Desktop Enterprise commits you to a 12-month term. You must pay for all 12 months of the subscription in full based on the then current rate of QuickBooks Desktop Enterprise. If you choose to cancel inside the first 60 days, you can opt to receive a refund per the 60-day money back guarantee (see Subscription Terms & Conditions for details).
However, if you choose to cancel after the first 60 days and prior to the end of month 12, you will be subject to a termination fee equal to the amount of monthly payments left on your annual subscription. For example, if you pay for 6 months and have 6 months remaining on your annual subscription (which starts at date of enrollment) you will be charged a termination fee equal to the then current monthly fee of QuickBooks Desktop Enterprise multiplied by 6 months (remaining months left on annual subscription).
The Diamond Package subscription: Includes all the features of QuickBooks Desktop Enterprise Platinum edition with the exception of Enhanced Payroll. The Diamond Package also includes QuickBooks Assisted Payroll and TSheets Elite time tracking. Assisted Payroll is $1 per employee per pay period; maximum of 4 pay periods each month. Assisted Payroll cannot file employee payroll or state taxes in IN and WY. TSheets Elite is $5 per month per employee. (See QuickBooks Desktop Payroll and TSheets Elite disclosures below.) QuickBooks Desktop Enterprise Platinum with The Diamond Package is not available in WY or IN. Enterprise Platinum with The Diamond Package is sold in increments of 1-10, 20, 30, and 40 users. The Diamond Package is compatible with, but does not include hosting. (Hosting sold separately.) Enterprise Platinum with The Diamond Package is a subscription and is only available on a monthly payment plan with no annual commitment. Each month, your account will be automatically charged the agreed-upon price unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. When you cancel, you will have access to QuickBooks Desktop Enterprise Platinum with The Diamond Package for the remainder of the month for which you have already paid. The following month, you will no longer have access to the product or any of its connected services. We will authorize your card to ensure prompt order processing, resulting in a temporary hold on your account. See Subscription Terms & Conditions.
Automatic QuickBooks product updates: Active QuickBooks Desktop Enterprise subscription members receive new versions of our products, along with updates to your current version, when and if released within 12 months of QuickBooks Desktop Enterprise purchase date or subscription renewal date.
Online backup and data protection: Requires internet access for backup, restore and setup changes and comes bundled with Enterprise (as well as Pro Standard, Premier Standard, Pro Plus, and Premier Plus subscriptions). Standalone Intuit Data Backup MSRP $99.95 per year or MSRP $9.95 per month for a-la-carte purchases. Entire PC is limited to 100GB total storage which includes up to the last 45 days of successful back-ups. Data encrypted using AES 256-bit encryption. Not available to QuickBooks for Mac or QuickBooks Online users. Backup can only occur if Intuit Data Protect is correctly set up by user and should only be set up on a single computer. Latest available version of Intuit Data Protect for your version of QuickBooks is required to ensure proper functioning. Not intended as a file transfer, remote access solution for your QuickBooks file. Intuit Data Protect is not intended as a HIPAA solution and its use will not assist with or ensure HIPAA compliance. Hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. Holidays and events beyond our control. Subject to change at any time without notice.
Data Recovery Service: Coverage begins at the time of enrollment and ends upon cancellation of stated term length + 30 days from cancellation date to be able to recover your backup data. In some cases, including but not limited to the damage being extensive, non-recoverable or involving a large Data File, service can result in longer than average turnaround times. Data Services will contact you with expected completion date. For customers using a hosting service, check with the hosting provider for backup and sync options they offer.
For QuickBooks Desktop Enterprise: QuickBooks-integrated online data backup and restore service requires Internet access and an active QuickBooks Desktop Enterprise subscription. For QuickBooks Online: data access is subject to Internet or cellular provider network availability and occasional downtime due to events beyond our control. Transport Layer Security (TLS) is the same encryption technology used by some of the world’s top banking institutions to secure data that is sent over the Internet.
Customer support: Available from 6am-6pm Mon-Fri; 6am-3pm Sat (PST) for Pro, Premier, Standard, Plus and Enterprise. Enterprise messaging access available 24/7. Hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. Holidays and events beyond our control. Access to messaging with live experts or call back features requires a QuickBooks Care Plan, and internet connection. Care plan is included with Standard, Plus and Enterprise subscriptions. A la carte Annual Care Plan MSRP $299.95.
Training: Online access to training is included with each QuickBooks Desktop Enterprise subscription.
QUICKBOOKS DESKTOP ENTERPRISE WITH HOSTING
Any time, any where, on any device: QuickBooks Desktop Enterprise with Hosting is a subscription and is only available on a monthly payment plan. Additional fees apply. If you purchase QuickBooks Desktop Enterprise with Hosting user licenses 1-10, you must purchase the same number of hosted users as you purchase Enterprise licenses. If you wish to purchase QuickBooks Desktop Enterprise with Hosting with 11 or more licenses, please call for custom pricing.
Each month, your account will be automatically charged the agreed-upon price unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. When you cancel, you’ll be refunded at the date through the end of your current billing period. The QuickBooks Desktop Enterprise software portion of the QuickBooks Desktop Enterprise with Hosting bundle is an annual subscription. (Enterprise Platinum with The Diamond Package is a monthly subscription with no annual commitment; see The Diamond Package subscription for details.)
Right Networks: Support for QuickBooks Desktop Enterprise with Hosting is provided by Right Networks. A valid QuickBooks Desktop Enterprise license code must be provided to Right Networks to receive support. Contact Right Networks to contract third-party software.
Right Networks performs backups of all Hosted data on a nightly basis and retains the back-ups for a rolling 90-day period in a protected offsite facility as an additional level of protection. There is no limitation to the size of a customer’s back-up. Customers are responsible for verifying the integrity of the hosted data at least every 90 days. Right Networks employs Snapshot technology to backup customer data. Snapshots are taken daily and then replicated to another physical Right Networks facility for Disaster Recovery.
Right Networks uses top-tier data centers and multiple layers of redundancy within its infrastructure to provide 24×7 availability. However, availability can vary, is subject to occasional downtime and may change without notice. Right Networks encrypts all backup files and backup tapes. Virtual desktop connections are protected via TLS with a minimum of 128 bit encryption and authentication. Each customer has a unique Right Networks virtual desktop. Access to each QuickBooks company file is controlled at multiple layers including file access permissions. Access is locked out after multiple failed login attempts for the same user. Security features, functionality and access are subject to change without notice as deemed necessary by Right Networks. Availability can vary and are subject to occasional downtime and may change without notice. Click here for a list of compatible devices.
Internet connectivity required: Desktop Enterprise with Hosting is subject to availability of a reliable Internet connection. See detailed list of systems requirements, and a list of what RDP clients work with the hosting service here.
Remote Desktop Services compliant: QuickBooks Desktop Enterprise is Remote Desktop Services compliant. Additional fees may apply. Requires certain hardware, Microsoft Server operating systems, Microsoft Windows Server software licenses, and Remote Desktop Services Server Client Access Licenses, sold separately. For multiple remote users, a Remote Desktop Services Client Access License is required for each user.
ADVANCED FEATURES
Advanced Reporting is included in all QuickBooks Desktop Enterprise subscriptions. Requires an internet connection.
Advanced Pricing is included in the Platinum subscription only. Requires an internet connection.
Advanced Inventory is included in the Platinum subscription only. Requires an internet connection.
Mobile barcode scanning: Only available in the Advanced Inventory module.
Alternate Vendors Center: is included in the Platinum subscription only. Requires an internet connection.
Barcode scanners: Sold separately for use with Advanced Inventory.
Cycle Count: Only available in Advanced Inventory module.
Bin location tracking: Only available in Advanced Inventory module.
Enhanced Pick, Pack, and Ship: Only available in the Advanced Inventory module. Shipping subject to terms and conditions set forth by UPS, FedEx, and USPS.
Express Pick-Pack: is included in the Platinum subscription only. Requires an internet connection.
Landed Cost: is included in the Platinum subscription only. Requires an internet connection.
ENTERPRISE FEATURES AND BENEFITS
Apps integration: Enterprise integrates with more than 200 apps to customize your experience. Additional fees may apply. Some apps may be available from third parties.
Consolidating reports from multiple company files: Company files must all be on the same version of QuickBooks Desktop Enterprise. Requires Microsoft Office 2010 SP2 – 2019, or Office 365 (32 or 64 bit). Company files must all be on the same version of QuickBooks Desktop Enterprise.
Customized financial reports with Intuit Statement Writer: Requires Microsoft Office 2010 SP2 – 2019, or Office 365 (32 or 64 bit). Does not work with Microsoft Office Student Edition or Standard Edition.
Data File Optimization reduces your file size by removing audit trail of historic transactions and a few tables from the database that are not used or needed by the company file.
Intuit Field Service Management: Integrates with U.S. QuickBooks Desktop and QuickBooks Online. QuickBooks Desktop Enterprise subscribers receive their first Intuit Field Service Manager user at no cost. Fees apply for additional users. Optional Preventative Maintenance or Time Card Add-Ons must have the same number of paid users as Intuit Field Service Management. If you end your Enterprise subscription and want to maintain your Intuit Field Service Management, please call us to ensure no service interruption. Integration with Google Maps requires a high speed internet connection for the service manager/dispatcher role. Data network connection required for the field tech online functionality.
IIF Imports: The new IIF import applies and data validation logic is applied when accepting new data via UI, closing the backdoor entry for bad data.
Importing bank and credit card transactions: QuickBooks Desktop Enterprise (as well as QuickBooks Online, QuickBooks Desktop Standard and Plus) users with an active subscription can download or import data from participating banks. QuickBooks Desktop Pro and Premier users can download data from participating banks until May 2022. Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions and fees.
Industry editions: Industry-specific editions for Manufacturing & Wholesale, Nonprofit, Contractor, and Retail have all the key features of the standard edition of QuickBooks Desktop Enterprise plus additional reports and tools tailored to the industry type. Unit of Measure feature not included in the Retail edition. Billing Rate Levels only available in Contractor and Accountant Editions; not available in Nonprofit, Manufacturing & Wholesale, and Retail editions.
List capacity: QuickBooks Desktop Enterprise allows you to add up to 1 million names (e.g., customers, vendors, employees) and up to 1 million items (e.g., inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.
Multi-currency capability: Service provided by Wall Street on Demand. Additional fees may apply. Internet access required.
Multiple monitor use: Up to 3 monitors supported. Not available in a hosted environment. University of Utah study from 2008 indicated that productivity can increase by up to 44% for routine office tasks by upgrading from 18′ single monitor to 20′ dual monitor configuration.
User licenses: For QuickBooks Desktop Enterprise, licenses are available in single-user increments from 1 to 10 users or up to 40 users. Fees apply. QuickBooks Online Plus includes 5 user licenses. QuickBooks Desktop Pro and Premier also require the purchase of a license for each additional user. All copies of QuickBooks must be the same version-year.
Working in two company files at once: Some functionality may be limited when running two files at once.
PRIORITY CIRCLE
Membership in Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to one of the following products: QuickBooks Desktop Enterprise or QuickBooks Online Advanced. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Priority Circle Account Manager hours of operation are M-F 9:00 AM to 5:00 PM PT. Technical phone support is available M-F 6:00 AM to 6:00 PM PT and Sat 6:00 AM to 3:00 PM PT. Terms, conditions, pricing, service, support options, and designated agent are subject to change without notice. Priority Circle offers a one-time $2,000 class credit.
QUICKBOOKS ONLINE ADVANCED
QuickBooks Online Advanced requires a persistent internet connection (a high-speed connection is recommended) and a computer with a supported Internet browser or a mobile phone with a supported operating system (see System Requirements.Network fees may apply. Subscriptions will be charged to your credit card through your account.
Mobile access: The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
Smart reporting powered by Fathom: QuickBooks Online Advanced includes one license of Smart Reporting powered by Fathom at no additional charge. Fathom supports up to 3,000 active or inactive accounts in the QuickBooks Online chart of accounts, and up to 20 classes for the importing, reporting, and analysis of QuickBooks data. More information here. Fathom terms and conditions. Fathom privacy policy. Fathom support. Additional Fathom licenses can be purchased at $39 per month, as of 1/23/2019.
Enhanced custom fields: Allows up to 10 active custom fields, available in Sales forms and Purchase Orders only.
QUICKBOOKS PAYMENTS
Accept credit card payments right in QuickBooks: QuickBooks Payments requires an active QuickBooks account and is subject to eligibility criteria, credit and application approval. QuickBooks Payments is an optional fee-based service. See QuickBooks Payments for QuickBooks Desktop for more information.
The e-Invoicing feature is included with QuickBooks Payments, which is an optional fee-based service.
QUICKBOOKS DESKTOP PAYROLL
QuickBooks Desktop Enhanced Payroll is included in Enterprise Gold and Enterprise Platinum (without The Diamond Package). There are no additional monthly per employee fees for Enhanced Payroll.QuickBooks Desktop Assisted Payroll is included in Enterprise Platinum with The Diamond Package; $1 per employee per pay period; maximum of 4 pay periods each month. If you file taxes in more than one state, each additional state is currently $12/month. Active subscription, Internet access and Federal Employer Identification Number (FEIN) required. Direct deposit is free for employees. Additional fees may apply for direct deposit for vendors. QuickBooks Desktop Payroll requires a supported version of QuickBooks Desktop Enterprise updated to the most current maintenance release. QuickBooks Desktop Enterprise supports over 100,000 employees, customers, vendors and other names combined. However, performance may slow when processing files containing more than 250 employees. Support is available M-F 6:00 AM – 5:00 PM PT. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to limit each telephone contact to one hour and to one incident. Intuit reserves the right to change these hours without notice.
E-file and e-pay taxes features are available for federal and select state taxes. Please check availability at www.payroll.com/fileandpay. You may need to register with tax agencies in order to use e-file and e-pay features.
Direct deposit to W-2 employees is free, but additional fees apply for direct deposit to 1099 vendors. See Direct Deposit service agreement for details.
Issue a paycheck in 3 minutes or less: Intuit survey March 2018, based on respondents who saved time by issuing a paycheck in 3 minutes or less.
Guaranteed accurate tax filing: When you use QuickBooks Desktop Assisted Payroll, we assume responsibility for federal and state payroll filings and payments directly from your account(s) based on the data you supply. As long as the information you provide us is correct and on time, and you have sufficient funds in your account, we’ll file your tax forms and payments accurately and on time or we’ll pay the resulting payroll tax penalties. Guarantee terms and conditions are subject to change at any time without notice.
TSHEETS ELITE BY QUICKBOOKS
TSheets Elite time tracking is included in Enterprise Platinum with The Diamond Package; each employee is $5 per month. Requires an internet connection.
Sync with QuickBooks Desktop Enterprise: Manual sync required.
GPS tracking: GPS tracking enabled when employees are clocked in via the TSheets mobile app. GPS points can be pulled at clock in and clock out, opening the app, switching job codes, and while on the clock. GPS points are not stored when employees are on a break, clocked out, or signed out of the app.
Mobile time tracking: Requires downloading the TSheets application, acceptance of the TSheets Terms of Service and Privacy Statement, and an Internet connection. The TSheets mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. TSheets mobile access is included with the Enterprise Platinum with The Diamond Package at no additional cost. Data access is subject to cellular/Internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
DATA MIGRATION
The following applies to importing data from Excel, Quicken, Microsoft Office Accounting, and prior QuickBooks versions:
For QuickBooks Desktop Enterprise (and QuickBooks Pro/Premier): Transfer data directly from Quicken 2016-2018, QuickBooks 4.0-18.0 and Microsoft Excel 2010 SP2 and above.
For QuickBooks Online: Microsoft Word and Excel integration requires Word and Excel 2010 SP2 and above or Office 365. Data can be imported from all versions of QuickBooks Desktop. Import from QuickBooks Desktop must be completed within the first 60 days of setting up your new QuickBooks Online account and 1060 days for the QuickBooks Online Accountant’s ‘Your books’ file. QuickBooks Online and QuickBooks Desktop are TLS1.2 compliant.
Microsoft products sold separately. Word and Excel integration requires Office 2010 SP2 and above, or Office 365. Synchronization with Outlook is also possible with Contact Sync for Outlook 2010 (32-bit) downloadable for free here.
Sage 50 (formerly Peachtree) data conversion: The data conversion tool works for Peachtree versions 2013 and above. For more details, click here.
TESTIMONIALS AND CLAIMS
All testimonials represent the customer’s individual experience. Your results may vary.
Claims
More than 135,000 companies and thousands of accountants trust Enterprise: Based on 138,000 active QuickBooks Desktop Enterprise subscriptions as of October 1, 2018.
QuickBooks Desktop Enterprise is more likely to be recommended, has a higher satisfaction rating, and is easier to do business with than Sage 100/300, Oracle NetSuite, Acumatica, Microsoft Dynamics. – Data was sourced from G2 Crowd Fall 2018 Grid® Report for Accounting.
Supporting over 750,000 users of QuickBooks Desktop Enterprise: Based on active subscriptions as of Jul 1, 2019.
A fraction of the cost of other solutions: Comparison based on pricing of QuickBooks Desktop Enterprise vs. mid-market ERP solutions. QuickBooks Desktop Enterprise offers many advanced features, such as advanced inventory and reporting. Other advanced features, such as CRM and Human Resource Management, are offered through third party partners for an additional fee. QuickBooks Desktop Enterprise does not offer international company capabilities. Pricing models vary across all solutions depending on the individual business needs.
TECHNICAL SPECIFICATIONS
Click here to read the Minimum technical requirements and system requirements.