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QuickBooks Desktop Enterprise

QuickBooks Desktop Enterprise: Your ERP alternativeTo learn more about how we can help your business, call 800-450-8469 or contact sales.

It’s time for ERP software…or is it?

What is an ERP system?

An ERP (Enterprise Resource Planning) is a software suite for mid- to large-size businesses that manages and integrates key business functions, including marketing, accounting, sales, costing, strategic planning, and the delivery of manufactured and service-based products. As businesses grow, leaders often evaluate their software systems and the merits of adopting ERP software.

ERP systems can be overwhelming

On the surface, leaping from a collection of different software systems and Excel files to an all-in-one ERP software system seems like an obvious choice, but it may not be. The cost of software implementation, licensing and staff retraining can be tough for mid-size businesses. The better option may be to integrate additional features into an industry standard solution such as QuickBooks accounting software.

QuickBooks Desktop Enterprise is a flexible solution

An efficient and cost-effective solution, QuickBooks Desktop Enterprise integrates accounting and tasks that directly affect accounting, such as inventory, time tracking, payables, and payroll, into one powerful solution. It also helps avoid the expense and complexity of a full ERP system.
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QuickBooks Desktop Enterprise is packed with features

QuickBooks Desktop Enterprise helps companies tailor information to individual decision makers in a format that makes sense. It also maintains the trusted accounting functions that made QuickBooks an industry leader while adding powerful tools to integrate payroll and payments, time tracking, field service management, inventory and warehouse management, and other systems related to your bottom line.

QuickBooks Desktop Enterprise is a robust, end-to-end management solution, including:

Reveal the hidden costs of ERP software

Download the “The 15-minute Guide to Calculating the True Cost of an ERP” and learn the real-world costs of ERP packages that no one talks about.
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Make the right decision for your company

A quick guide to understanding the differences between an ERP and QuickBooks Desktop Enterprise

Is QuickBooks Desktop Enterprise an ERP system?

Simply put, no. QuickBooks Desktop Enterprise is an advanced version of our popular and widely used accounting software. QuickBooks Desktop Enterprise goes beyond standard accounting software to offer end-to-end solutions for companies entering the mid-sized market. Enterprise can help companies make more informed financial decisions by delivering tailored reports that present information in custom visual representations.

It’s just as effective, and more

Our enterprise solution also helps companies manage key workflows in an intuitive and integrated environment through advanced inventory tracking and management, assisted payroll, advanced pricing features, and advanced reporting. Additionally, QuickBooks Desktop Enterprise offers options for cloud hosting, field service management, mobile time tracking, and Electronic Data Interchange (EDI).

Enterprise is a great alternative to ERP

The QuickBooks Desktop Enterprise suite of services is not a full ERP; it is designed to be the appropriate next step, providing features and functionality growing companies need without over-serving them. If you need a software solution that is more robust than your current accounting package, that addresses the specific needs of a growing business, and provides an end-to-end management solution in a familiar setting—but you would under-utilize a full ERP system—then you are a good candidate for QuickBooks Desktop Enterprise.

Alternative ERP modules: functionality without the complexity

By Thomas Tracy
The need for change within a business usually stems from the weight of internal and external forces. Left unchecked, these forces can pose a threat to the health and ultimate existence of the organization.
For example, maybe revenue has stagnated because your sales team’s supply data doesn’t jive in real-time with available inventory in a distribution center. Perhaps new regulatory demands or compliance requirements mandate a move toward standardized business practices that will satisfy OSHA specs or Department of Labor laws.
Whatever the malady, you might have heard of, or considered, Enterprise Resource Planning (ERP) as an all-encompassing fix for what ails your business. Comprehensive ERP suites typically support the operations of multinational corporations employing thousands, enabling them to sell goods and services globally. For example, Hewlett-Packard once had a massive ERP rollout that went awry, which cost them $160 million in backorders and lost revenue—more than five times the estimated project cost.
If you aren’t involved in running a multinational corporation, standalone business management software can provide a similar solution, with a leaner budget and less organizational disruption. They present a more affordable and less taxing approach to your problems, without the software bloat that often comes with complex software solutions.
We’ll take a look at four common software modules that are included in an ERP implementation and explore your options for getting the same results.

Gauge your company’s health with an accounting module

The lifeblood of any business starts with topline revenue and cash flow. As such, a slick accounting system is essential for tracking sales, improving margins, and revealing operational costs in need of a trim.
ERP accounting modules represent a big step up from more primitive accounting processes that involved too many Excel spreadsheets. However, while ERP solutions operate across all departments adequately, they don’t boast all the features and functionalities housed in best-in-breed business management solutions.
With small- to medium-sized businesses, a common strategy is implementing a standalone accounting module and then adding specialized systems as the organization grows and needs change. Your search should narrow to packages that excel in their performance of core financial functions.
Accounting software should come with invoicing, time tracking, and expense management that exceed expectations if you want to maximize every dollar of return on your investment.
On top of the basics, having customizable reporting features is a significant value-add. Sales managers would benefit from multiple views of revenue streams—categorized by individual, team, geography or customer—and other leaders can also slice and dice data as they see fit.

Purchasing modules make procurement flow

Procurement software helps prevent revenue from gurgling back up and out your business funnel. Since you deal with multiple vendors, apps that track invoices and quantify savings will ensure both timely payments to suppliers and aid in securing the best possible price for materials, products, and services.
ERP purchasing modules add another stratum of learning for staff tasked with paying current wholesalers or materials purveyors. Asking finance personnel and buyers to embrace new methodologies can invite dissension among the ranks and hurt productivity.
The same goes for manufacturing ERPs with regard to asking production and finance employees to adopt new workflows. A business can ill-afford to implement complex software modules and simultaneously deal with resistance from employees who are left to do the heavy learning while feeling left out of the decision-making process.
Leveraging a separate purchasing module can amount to overkill in some instances. Procurement is a natural extension of accounting functions, and any solid piece of finance software will subsequently offer purchasing capability. Granted, certain businesses may want to fine-tune the base program with upgrades, or even pursue an alternative procurement solution that can easily fulfill this desire without inciting a mini-rebellion among end-users.

Software that complements the vibe of your sales staff

Sales and marketing employees are unique breeds. They can bring their own idiosyncratic methods to converting prospects and the most successful salespeople are (within reason) often left to their own devices. If the job gets done and the numbers tell a profitable tale, messing with the mojo of salespeople can be a big mistake.
Thus, asking sales and marketing staff to spend big chunks of time adapting to complex systems can add counterproductive red tape and distractions that hurt the bottom line. We saw this with Avon’s $125 million investment in an SAP led ERP project, which was grounded after they tested the system in Canada.
Their salespeople suddenly had extra work to do thanks to the new ERP, which sunk adoption rates and even led some of their best sales reps to leave the company. Because it performed so poorly in Canada, Avon decided not to roll out the ERP to any other territories it planned for, turning a four-year project into a big failure.
It’s entirely possible your sales and marketing divisions want cutting-edge tools to reach customers, track results, and report progress. But those advances don’t have to come in the form of complex systems and new workflows. There are plenty of powerful customer relationship management (CRM) solutions that won’t impart a steep learning curve on your freewheeling team, whose time is much better-served understanding market dynamics, building relationships, and honing pitches.
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Software that complements the vibe of your sales staff

Sales and marketing employees are unique breeds. They can bring their own idiosyncratic methods to converting prospects and the most successful salespeople are (within reason) often left to their own devices. If the job gets done and the numbers tell a profitable tale, messing with the mojo of salespeople can be a big mistake.
Thus, asking sales and marketing staff to spend big chunks of time adapting to complex systems can add counterproductive red tape and distractions that hurt the bottom line. We saw this with Avon’s $125 million investment in an SAP led ERP project, which was grounded after they tested the system in Canada.
Their salespeople suddenly had extra work to do thanks to the new ERP, which sunk adoption rates and even led some of their best sales reps to leave the company. Because it performed so poorly in Canada, Avon decided not to roll out the ERP to any other territories it planned for, turning a four-year project into a big failure.
It’s entirely possible your sales and marketing divisions want cutting-edge tools to reach customers, track results, and report progress. But those advances don’t have to come in the form of complex systems and new workflows. There are plenty of powerful customer relationship management (CRM) solutions that won’t impart a steep learning curve on your freewheeling team, whose time is much better-served understanding market dynamics, building relationships, and honing pitches.

HR packages bolster compliance and security measures

HR employees juggle many data-sensitive responsibilities including sourcing, recruiting, hiring, and administration. As your business grows, so does the duty to protect sensitive personal data from unauthorized access from both inside and outside the organization.
Complying with government regulations can be overwhelming for owners and HR staffers, particularly when laws span so many different agencies. So it’s not an exaggeration to say your business requires some iteration of a secure human resources information system (HRIS).
Broad ERP solutions include HRIS modules but can carry vulnerabilities with them. Unsecured gateways to any of the various software applications could subject social security numbers, bank account and routing information, or corporate credit card digits to hacking. An open door in one module gives unscrupulous cyber-attackers the keys to the whole data warehouse—and the contents could include protected health information (PHI) of both employees and their dependents. Despite your best efforts, hackers can find these vulnerabilities, leaving you with the substantial costs and negative publicity associated with data breaches.
The programmers and developers of best-in-breed HRIS software know full well the risk and consequences of substandard security features in an application. With that in mind, you’re likely to find out-of-the-box solutions that place greater emphasis on encrypting data and defending assailable access points than an ERP might.

Final Thoughts

All successful businesses experience growing pains. As you research available solutions to meet the objectives and goals you’ve set, some solutions will outshine others. ERP solutions pack plenty of software applications, but the question remains how many of them will be useful to your employees.
You may want to explore solutions that fill gaps or smooth rockiness in processes and workflows across one or two departments. Purchasing a comprehensive ERP can be a costly and complex way to discover your business only needed a simple remedy.
Now Available: QuickBooks Desktop Enterprise 20.0.
Interested in learning more? Call us now at 800-450-8469
Terms, conditions, pricing, subscriptions, packages, features, service and support options are subject to change at any time without notice.
SPECIAL OFFERS AND PROMOTIONS
*Receive up to 55% off of current list price for QuickBooks Desktop Enterprise 20.0 annual subscription when subscribing by June 2, 2020. For the first year, receive a 20% discount off the current list price when licensing 1 to 4 users or receive 55% off the current list price when licensing 5 to 10 or 30 users. Starting at sign up your account on file will be automatically billed for first year at the stated discount for the service you selected. After first year, your account on file will be automatically charged on a monthly or annual basis at the then-current subscription fee for the plan and service you selected, until you cancel. Offer valid for new QuickBooks Enterprise customers only and cannot be combined with other QuickBooks Enterprise offers. Terms, conditions, pricing, features, service and support are subject to change without notice.

For QuickBooks Desktop Enterprise with Hosting, see pricing page for promotional pricing. QuickBooks Desktop Enterprise with Hosting is a subscription and only available on a monthly payment plan. If you purchase QuickBooks Desktop Enterprise with Hosting user licenses 1-10, you must purchase an equal number of hosted users as you purchase Enterprise licenses. If you wish to purchase QuickBooks Desktop Enterprise with Hosting with 11-30 licenses, please call for custom pricing.

The Hosting Service element of QuickBooks Desktop Enterprise with Hosting is a monthly subscription. Each month, your account will be automatically charged the agreed-upon price of the Hosting service unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. When a customer calls to cancel, it is canceled and refunded at the date through the end of current billing period. The QuickBooks Desktop Enterprise software portion of the QuickBooks Desktop Enterprise with Hosting bundle is a annual subscription.

If you choose to purchase QuickBooks Desktop Enterprise using the Monthly Payment Plan or QuickBooks Desktop Enterprise with Hosting, you elect to pay your annual subscription in equal payments over the course of 12 months. Purchasing an annual subscription for QuickBooks Desktop Enterprise commits you to a 12 month term. You must pay for all 12 months of the subscription in full based on the then current rate of QuickBooks Desktop Enterprise. If you choose to cancel inside the first 60 days, you can opt to receive a refund per the 60 day money back guarantee (see https://quickbooks.intuit.com/software-licenses/ for details). However, if you choose to cancel after the first 60 days and prior to the end of month 12 you will be subject to a termination fee equal to the amount of monthly payments left on your annual subscription. For purpose of clarity, if you pay for 6 months and have 6 months remaining on your annual subscription, which starts at date of enrollment, you will be charged a termination fee equal to the then current monthly fee of QuickBooks Desktop Enterprise multiplied by 6 months (remaining months left on annual subscription).

YOUR ENTERPRISE SUBSCRIPTION
Your subscription: Your purchase of QuickBooks Desktop Enterprise Silver, Gold or Platinum is an annual subscription (Enterprise Platinum with The Diamond Package is a monthly subscription with no annual commitment; see The Diamond Package subscription below for details). After 12 months, your credit card account will be automatically charged the then-current price of the QuickBooks Desktop Enterprise subscription every year unless and until you cancel. Cancel at any time by calling 800-300-8179, prior to your renewal date. If you cancel outside of the 60 days satisfaction period you will have access to Enterprise for the remainder of the year in which you paid an annual subscription. The following year you will no longer have access to the product or any of its connected services. We will authorize your card to ensure prompt order processing, resulting in a temporary hold on your account. See Subscription Terms & Conditions.
60 day money back guarantee: If you are not satisfied with QuickBooks for any reason, simply call (888) 450-8469 within 60 days of your dated receipt/purchase confirmation for a full refund of the purchase. If you choose to cancel inside the first 60 days, you can opt to receive a refund per the 60 day money back guarantee (see https://quickbooks.intuit.com/software-licenses/ for details.)<
Monthly Payment Plan option: If you choose to purchase QuickBooks Desktop Enterprise Silver, Gold or Platinum using the Monthly Payment Plan, you elect to pay your annual subscription in equal payments over the course of 12 months. (Enterprise Platinum with The Diamond Package is a monthly subscription with no annual commitment; see The Diamond Package subscription below for details.) Purchasing an annual subscription for QuickBooks Desktop Enterprise commits you to a 12-month term. You must pay for all 12 months of the subscription in full based on the then current rate of QuickBooks Desktop Enterprise. If you choose to cancel inside the first 60 days, you can opt to receive a refund per the 60-day money back guarantee (see Subscription Terms & Conditions for details).
However, if you choose to cancel after the first 60 days and prior to the end of month 12, you will be subject to a termination fee equal to the amount of monthly payments left on your annual subscription. For example, if you pay for 6 months and have 6 months remaining on your annual subscription (which starts at date of enrollment) you will be charged a termination fee equal to the then current monthly fee of QuickBooks Desktop Enterprise multiplied by 6 months (remaining months left on annual subscription).
The Diamond Package subscription: Includes all the features of QuickBooks Desktop Enterprise Platinum edition with the exception of Enhanced Payroll. The Diamond Package also includes QuickBooks Assisted Payroll and TSheets Elite time tracking base subscriptions. Additional fee for Assisted Payroll of $1 per employee per pay period; maximum of 4 pay periods each month. Additional fee for TSheets Elite of $5 per employee per month. (See QuickBooks Desktop Payroll and TSheets Elite disclosures below.) QuickBooks Desktop Enterprise Platinum with The Diamond Package is not available in WY or IN. Enterprise Platinum with The Diamond Package is sold in increments of 1-10, 20, 30, and 40 users. The Diamond Package is compatible with, but does not include hosting. (Hosting sold separately.) Enterprise Platinum with The Diamond Package is a subscription and is only available on a monthly payment plan with no annual commitment. Each month, your account will be automatically charged the agreed-upon price unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. When you cancel, you will have access to QuickBooks Desktop Enterprise Platinum with The Diamond Package for the remainder of the month for which you have already paid. The following month, you will no longer have access to the product or any of its connected services. We will authorize your card to ensure prompt order processing, resulting in a temporary hold on your account. See Subscription Terms & Conditions.
Automatic QuickBooks product updates: Active QuickBooks Desktop Enterprise subscription members receive new versions of our products, along with updates to your current version, when and if released within 12 months of QuickBooks Desktop Enterprise purchase date or subscription renewal date.
Online backup and data protection: Requires internet access for backup, restore and setup changes and comes bundled with Enterprise (as well as Pro Standard, Premier Standard, Pro Plus, and Premier Plus subscriptions). Standalone Intuit Data Backup MSRP $99.95 per year or MSRP $9.95 per month for a-la-carte purchases. Entire PC is limited to 100GB total storage which includes up to the last 45 days of successful back-ups. Data encrypted using AES 256-bit encryption. Not available to QuickBooks for Mac or QuickBooks Online users. Backup can only occur if Intuit Data Protect is correctly set up by user and should only be set up on a single computer. Latest available version of Intuit Data Protect for your version of QuickBooks is required to ensure proper functioning. Not intended as a file transfer, remote access solution for your QuickBooks file. Intuit Data Protect is not intended as a HIPAA solution and its use will not assist with or ensure HIPAA compliance. Hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. Holidays and events beyond our control. Subject to change at any time without notice.
Data Recovery Service: Coverage begins at the time of enrollment and ends upon cancellation of stated term length + 30 days from cancellation date to be able to recover your backup data. In some cases, including but not limited to the damage being extensive, non-recoverable or involving a large Data File, service can result in longer than average turnaround times. Data Services will contact you with expected completion date. For customers using a hosting service, check with the hosting provider for backup and sync options they offer.
For QuickBooks Desktop Enterprise: QuickBooks-integrated online data backup and restore service requires Internet access and an active QuickBooks Desktop Enterprise subscription. For QuickBooks Online: data access is subject to Internet or cellular provider network availability and occasional downtime due to events beyond our control. Transport Layer Security (TLS) is the same encryption technology used by some of the world’s top banking institutions to secure data that is sent over the Internet.
Customer support: Available from 6am-6pm Mon-Fri; 6am-3pm Sat (PST) for Pro, Premier, Standard, Plus and Enterprise. Enterprise messaging access available 24/7. Hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. Holidays and events beyond our control. Access to messaging with live experts or call back features requires a QuickBooks Care Plan, and internet connection. Care plan is included with Standard, Plus and Enterprise subscriptions. A la carte Annual Care Plan MSRP $299.95.
Training: Online access to training is included with each QuickBooks Desktop Enterprise subscription.
QUICKBOOKS DESKTOP ENTERPRISE WITH HOSTING
Any time, any where, on any device: QuickBooks Desktop Enterprise with Hosting is a subscription and is only available on a monthly payment plan. Additional fees apply. If you purchase QuickBooks Desktop Enterprise with Hosting user licenses 1-10, you must purchase the same number of hosted users as you purchase Enterprise licenses. If you wish to purchase QuickBooks Desktop Enterprise with Hosting with 11 or more licenses, please call for custom pricing.
Each month, your account will be automatically charged the agreed-upon price unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. When you cancel, you’ll be refunded at the date through the end of your current billing period. The QuickBooks Desktop Enterprise software portion of the QuickBooks Desktop Enterprise with Hosting bundle is an annual subscription. (Enterprise Platinum with The Diamond Package is a monthly subscription with no annual commitment; see The Diamond Package subscription for details.)
Right Networks: Support for QuickBooks Desktop Enterprise with Hosting is provided by Right Networks. A valid QuickBooks Desktop Enterprise license code must be provided to Right Networks to receive support. Contact Right Networks to contract third-party software.
Right Networks performs backups of all Hosted data on a nightly basis and retains the back-ups for a rolling 90-day period in a protected offsite facility as an additional level of protection. There is no limitation to the size of a customer’s back-up. Customers are responsible for verifying the integrity of the hosted data at least every 90 days. Right Networks employs Snapshot technology to backup customer data. Snapshots are taken daily and then replicated to another physical Right Networks facility for Disaster Recovery.
Right Networks uses top-tier data centers and multiple layers of redundancy within its infrastructure to provide 24×7 availability. However, availability can vary, is subject to occasional downtime and may change without notice. Right Networks encrypts all backup files and backup tapes. Virtual desktop connections are protected via TLS with a minimum of 128 bit encryption and authentication. Each customer has a unique Right Networks virtual desktop. Access to each QuickBooks company file is controlled at multiple layers including file access permissions. Access is locked out after multiple failed login attempts for the same user. Security features, functionality and access are subject to change without notice as deemed necessary by Right Networks. Availability can vary and are subject to occasional downtime and may change without notice. Click here for a list of compatible devices.
Internet connectivity required: Desktop Enterprise with Hosting is subject to availability of a reliable Internet connection. See detailed list of systems requirements, and a list of what RDP clients work with the hosting service here.
Remote Desktop Services compliant: QuickBooks Desktop Enterprise is Remote Desktop Services compliant. Additional fees may apply. Requires certain hardware, Microsoft Server operating systems, Microsoft Windows Server software licenses, and Remote Desktop Services Server Client Access Licenses, sold separately. For multiple remote users, a Remote Desktop Services Client Access License is required for each user.
ADVANCED FEATURES
Advanced Reporting is included in all QuickBooks Desktop Enterprise subscriptions. Requires an internet connection.
Advanced Pricing is included in the Platinum subscription only. Requires an internet connection.
Advanced Inventory is included in the Platinum subscription only. Requires an internet connection.
Mobile barcode scanning: Only available in the Advanced Inventory module.
Alternate Vendors Center: is included in the Platinum subscription only. Requires an internet connection.
Barcode scanners: Sold separately for use with Advanced Inventory.
Cycle Count: Only available in Advanced Inventory module.
Bin location tracking: Only available in Advanced Inventory module.
Enhanced Pick, Pack, and Ship: Only available in the Advanced Inventory module. Shipping subject to terms and conditions set forth by UPS, FedEx, and USPS.
Express Pick-Pack: is included in the Platinum subscription only. Requires an internet connection.
Landed Cost: is included in the Platinum subscription only. Requires an internet connection.
ENTERPRISE FEATURES AND BENEFITS
Apps integration: Enterprise integrates with more than 200 apps to customize your experience. Additional fees may apply. Some apps may be available from third parties.
Consolidating reports from multiple company files: Company files must all be on the same version of QuickBooks Desktop Enterprise. Requires Microsoft Office 2010 SP2 – 2019, or Office 365 (32 or 64 bit). Company files must all be on the same version of QuickBooks Desktop Enterprise.
Customized financial reports with Intuit Statement Writer: Requires Microsoft Office 2010 SP2 – 2019, or Office 365 (32 or 64 bit). Does not work with Microsoft Office Student Edition or Standard Edition.
Data File Optimization reduces your file size by removing audit trail of historic transactions and a few tables from the database that are not used or needed by the company file.
Intuit Field Service Management: Integrates with U.S. QuickBooks Desktop and QuickBooks Online. QuickBooks Desktop Enterprise subscribers receive their first Intuit Field Service Manager user at no cost. Fees apply for additional users. Optional Preventative Maintenance or Time Card Add-Ons must have the same number of paid users as Intuit Field Service Management. If you end your Enterprise subscription and want to maintain your Intuit Field Service Management, please call us to ensure no service interruption. Integration with Google Maps requires a high speed internet connection for the service manager/dispatcher role. Data network connection required for the field tech online functionality.
IIF Imports: The new IIF import applies and data validation logic is applied when accepting new data via UI, closing the backdoor entry for bad data.
Importing bank and credit card transactions: QuickBooks Desktop Enterprise (as well as QuickBooks Online, QuickBooks Desktop Standard and Plus) users with an active subscription can download or import data from participating banks. QuickBooks Desktop Pro and Premier users can download data from participating banks until May 2022. Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions and fees.
Industry editions: Industry-specific editions for Manufacturing & Wholesale, Nonprofit, Contractor, and Retail have all the key features of the standard edition of QuickBooks Desktop Enterprise plus additional reports and tools tailored to the industry type. Unit of Measure feature not included in the Retail edition. Billing Rate Levels only available in Contractor and Accountant Editions; not available in Nonprofit, Manufacturing & Wholesale, and Retail editions.
List capacity: QuickBooks Desktop Enterprise allows you to add up to 1 million names (e.g., customers, vendors, employees) and up to 1 million items (e.g., inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.
Multi-currency capability: Service provided by Wall Street on Demand. Additional fees may apply. Internet access required.
Multiple monitor use: Up to 3 monitors supported. Not available in a hosted environment. University of Utah study from 2008 indicated that productivity can increase by up to 44% for routine office tasks by upgrading from 18′ single monitor to 20′ dual monitor configuration.
User licenses: For QuickBooks Desktop Enterprise, licenses are available in single-user increments from 1 to 10 users or up to 40 users. Fees apply. QuickBooks Online Plus includes 5 user licenses. QuickBooks Desktop Pro and Premier also require the purchase of a license for each additional user. All copies of QuickBooks must be the same version-year.
Working in two company files at once: Some functionality may be limited when running two files at once.
PRIORITY CIRCLE
Membership in Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Priority Circle Account Manager hours of operation are 9:00 AM to 5:00 PM PT Monday – Friday. Phone and messaging premium support is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and designated agent are subject to change without notice.
QUICKBOOKS ONLINE ADVANCED
QuickBooks Online Advanced requires a persistent internet connection (a high-speed connection is recommended) and a computer with a supported Internet browser or a mobile phone with a supported operating system (see System Requirements.Network fees may apply. Subscriptions will be charged to your credit card through your account.
Mobile access: The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
Smart reporting powered by Fathom: QuickBooks Online Advanced includes one license of Smart Reporting powered by Fathom at no additional charge. Fathom supports up to 3,000 active or inactive accounts in the QuickBooks Online chart of accounts, and up to 20 classes for the importing, reporting, and analysis of QuickBooks data. More information here. Fathom terms and conditions. Fathom privacy policy. Fathom support. Additional Fathom licenses can be purchased at $39 per month, as of 1/23/2019.
Enhanced custom fields: Allows up to 10 active custom fields, available in Sales forms and Purchase Orders only.
QUICKBOOKS PAYMENTS
Accept credit card payments right in QuickBooks: QuickBooks Payments requires an active QuickBooks account and is subject to eligibility criteria, credit and application approval. QuickBooks Payments is an optional fee-based service. See QuickBooks Payments for QuickBooks Desktop for more information.
The e-Invoicing feature is included with QuickBooks Payments, which is an optional fee-based service.
QUICKBOOKS DESKTOP PAYROLL
QuickBooks Desktop Enhanced Payroll is included in Enterprise Gold and Enterprise Platinum (without The Diamond Package). There are no additional monthly per employee fees for Enhanced Payroll.QuickBooks Desktop Assisted Payroll base subscription is included in Enterprise Diamond; $1 per employee per pay period; maximum of 4 pay periods each month. If you file taxes in more than one state, each additional state is currently $12/month. Active subscription, Internet access and Federal Employer Identification Number (FEIN) required. Direct deposit is free for employees. Additional fees may apply for direct deposit for vendors. QuickBooks Desktop Payroll requires a supported version of QuickBooks Desktop Enterprise updated to the most current maintenance release. QuickBooks Desktop Enterprise supports over 100,000 employees, customers, vendors and other names combined. However, performance may slow when processing files containing more than 250 employees. Support is available M-F 6:00 AM – 5:00 PM PT. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to limit each telephone contact to one hour and to one incident. Intuit reserves the right to change these hours without notice.
E-file and e-pay taxes features are available for federal and select state taxes. Please check availability at www.payroll.com/fileandpay. You may need to register with tax agencies in order to use e-file and e-pay features.
Direct deposit to W-2 employees is free, but additional fees apply for direct deposit to 1099 vendors. See Direct Deposit service agreement for details.
Issue a paycheck in 3 minutes or less: Intuit survey March 2018, based on respondents who saved time by issuing a paycheck in 3 minutes or less.
Guaranteed accurate tax filing: When you use QuickBooks Desktop Assisted Payroll, we assume responsibility for federal and state payroll filings and payments directly from your account(s) based on the data you supply. As long as the information you provide us is correct and on time, and you have sufficient funds in your account, we’ll file your tax forms and payments accurately and on time or we’ll pay the resulting payroll tax penalties. Guarantee terms and conditions are subject to change at any time without notice.
TSHEETS ELITE BY QUICKBOOKS
TSheets Elite time tracking base subscription is included in Enterprise Diamond; additional fee of $5 per employee per month. Requires an internet connection.
Sync with QuickBooks Desktop Enterprise: Manual sync required.
GPS tracking: GPS tracking enabled when employees are clocked in via the TSheets mobile app. GPS points can be pulled at clock in and clock out, opening the app, switching job codes, and while on the clock. GPS points are not stored when employees are on a break, clocked out, or signed out of the app.
Mobile time tracking: Requires downloading the TSheets application, acceptance of the TSheets Terms of Service and Privacy Statement, and an Internet connection. The TSheets mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. TSheets mobile access is included with the Enterprise Platinum with The Diamond Package at no additional cost. Data access is subject to cellular/Internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
DATA MIGRATION
The following applies to importing data from Excel, Quicken, Microsoft Office Accounting, and prior QuickBooks versions:
For QuickBooks Desktop Enterprise (and QuickBooks Pro/Premier): Transfer data directly from Quicken 2016-2018, QuickBooks 4.0-18.0 and Microsoft Excel 2010 SP2 and above.
For QuickBooks Online: Microsoft Word and Excel integration requires Word and Excel 2010 SP2 and above or Office 365. Data can be imported from all versions of QuickBooks Desktop. Import from QuickBooks Desktop must be completed within the first 60 days of setting up your new QuickBooks Online account and 1060 days for the QuickBooks Online Accountant’s ‘Your books’ file. QuickBooks Online and QuickBooks Desktop are TLS1.2 compliant.
Microsoft products sold separately. Word and Excel integration requires Office 2010 SP2 and above, or Office 365. Synchronization with Outlook is also possible with Contact Sync for Outlook 2010 (32-bit) downloadable for free here.
Sage 50 (formerly Peachtree) data conversion: The data conversion tool works for Peachtree versions 2013 and above. For more details, click here.
TESTIMONIALS AND CLAIMS
All testimonials represent the customer’s individual experience. Your results may vary.
Claims
More than 135,000 companies and thousands of accountants trust Enterprise: Based on 138,000 active QuickBooks Desktop Enterprise subscriptions as of October 1, 2018.
QuickBooks Desktop Enterprise is more likely to be recommended, has a higher satisfaction rating, and is easier to do business with than Sage 100/300, Oracle NetSuite, Acumatica, Microsoft Dynamics. – Data was sourced from G2 Crowd Fall 2018 Grid® Report for Accounting.
Supporting over 750,000 users of QuickBooks Desktop Enterprise: Based on active subscriptions as of Jul 1, 2019.
A fraction of the cost of other solutions: Comparison based on pricing of QuickBooks Desktop Enterprise vs. mid-market ERP solutions. QuickBooks Desktop Enterprise offers many advanced features, such as advanced inventory and reporting. Other advanced features, such as CRM and Human Resource Management, are offered through third party partners for an additional fee. QuickBooks Desktop Enterprise does not offer international company capabilities. Pricing models vary across all solutions depending on the individual business needs.
TECHNICAL SPECIFICATIONS
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