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How to open a business bank account

By Myranda Mondry June 23, 2020
Cash flow management is crucial for any business. You need to know exactly how much money is coming in and how much is going out. A business bank account can help. But it’s not just a good idea. If you’re registered as an LLC or corporation, you’re required to have a separate bank account for company finances. If you’re a sole proprietor, it’s not required but still recommended to help you track your expenses.
Here’s the good news: Opening and maintaining a business bank account is easy. And it can be an exciting step in your journey as a business owner. We’ll walk you through it.

Why is a business bank account important?

A business bank account makes it easy to keep track of business expenses. And it can help you take full advantage of tax deductions and credits available to small business owners. It’s a simple, low-cost investment that comes with a plethora of perks and protections for businesses. Among them, it separates your business and personal transactions, protecting your personal assets.
Let’s take a look at some of the biggest benefits of a business bank account.

4 benefits of business bank accounts

1. They safeguard your funds.
A business bank account keeps your personal finances separate from your business funds. This protects your personal liability. If your business can’t pay its debts, your personal assets won’t be at stake. On the flip side, if you have an unexpected personal financial crisis, it won’t affect your business’s credit score.
2. They can help you track expenses more efficiently.
Separating your personal and business accounts allows you to track expenses, monitor spending, and create more realistic budgets for your business. Avoid accidental overspending and write off your business purchases with ease.
3. They promote better bookkeeping.
Accounting is easier when you have a clear spending trail. A separate business bank account keeps your accounts and finances organized. So it’s easy to pull financial reports, prepare taxes, and generate accurate financial statements.
4. They can help you secure small business loans.
When the time is right, you can open a business credit card attached to your business bank account. A business line of credit is a secure low-interest small business loan.

Business bank account options

When it comes to opening a business account, you have a few options. Do your research and choose the account that makes the most sense for your business.
Let’s take a look at the three most common types of business accounts.

Business checking accounts

For most small businesses, a business checking account is a good place to start. Once you’ve started making sales and spending money on business expenses, consider opening a business checking account.
A business checking account allows you to do all the basic financial tasks you need to operate your business:
  • Write and deposit checks.
  • Transfer or receive money electronically.
  • Withdraw or deposit money using a business debit card.
  • Separate your business and personal checking accounts.
Many banks also offer mobile apps. View your balance, make transfers, pay bills and set up automatic bill pay, and monitor cash flow from anywhere.
As you research your options, look for a business checking account with a strong introductory offer and low fees. Some common checking account and service fees include:
  • Maintenance fees. Banks may waive these fees if you meet minimum balance requirements each month. Many banks make these requirements easy to meet for small businesses.
  • Transaction fees. Many banks issue small fees if you go over your monthly transaction allotment. Typically, the transaction allotment is high and difficult to exceed.
  • Early termination fees. If you close your account early for any reason, such as closing your business or switching financial institutions, your bank may charge you.
  • ATM fees. Most banks allow you to withdraw from in-network ATMs without fees. Many will charge a flat fee for withdrawing funds from another bank’s ATM.
  • Deposit fees. Some banks have limits on how much you can deposit each day, week, or month.
When considering a business checking account, make sure you understand the fees, requirements, and restrictions. If you think you’ll have a high number of checking account transactions each month, look for an account with a high transaction limit. If you plan on withdrawing cash from an ATM frequently, make sure you have in-network ATMs in your area to avoid unnecessary fees.
Typically, online-only business checking accounts promise lower fees and more convenience, but there are a few drawbacks. Most don’t allow cash deposits, so it may not be a good fit for a business that handles cash transactions. Additionally, because the account is online-only, you won’t find a physical branch. If you like to bank face-to-face, online-only accounts may not be the right fit.
Another option to consider is a business interest checking account. Typically, interest-bearing accounts have the standard features of a regular checking account. But they allow you to earn an APY on your balance.
Meanwhile, some banks offer free small business checking accounts for new and small businesses. If you’re tight on funds, a free account might get your business on its feet. But beware: Free accounts may come with tighter restrictions on deposits and transactions. Think about what you need your business checking account to do before making any decisions based on price.

Savings accounts

Once you’ve got your business checking account up and running, a business savings account is a smart second step. Use a savings account in conjunction with your checking account to separate your savings from your working capital.
A business savings account allows you to save a portion of your earned revenue and earn interest on the funds you set aside. Most business owners admit they don’t have enough cash in reserve to survive without revenue or cover an unexpected cost. A savings account can help mitigate financial hardship. In the event of an emergency, you won’t be left empty-handed.
Look for a high-yield savings account with low fees and high interest rates. Some savings accounts require a minimum deposit to open. Some come with monthly balance requirements that you’ll have to meet. Many come with small monthly maintenance fees that your bank may waive if you meet other requirements. Remember, the goal is to save money, not spend it on unnecessary banking fees.
Finally, the FDIC insures most savings accounts, but it’s always a good idea to check.

Cash management accounts

When it comes to managing your business finances, banks aren’t your only option. There are plenty of financial institutions and cash management services to choose.
Cash management accounts (CMAs) are an all-in-one alternative to traditional bank accounts. CMAs are online accounts that provide services similar to checking, savings, and investment accounts. Typically, CMAs offer high interest rates for savings accounts, lower fees than traditional banks, and business lines of credit.
Business owners looking to simplify their finance management could benefit from a CMA. With a CMA, you can conduct all your business transactions from a single account. You won’t have to use separate accounts for separate functions. But a CMA has its drawbacks. Because CMAs are online-exclusive, you won’t get face-to-face customer service or the option to visit a physical branch. Additionally, banks and credit unions might offer higher interest rates on savings accounts.

How to open a business bank account

Once you’ve done your research and determined what you need from your business bank account, it’s time to open your account. Don’t worry. It’s easier than you might think. Here’s what you’ll need to do:
1. Gather the required documents and information.
You’ll need a few things to get started, including your employer identification number, your Social Security number, and your business license.
2. Decide on the services you need. Will you need to send checks or handle cash? Do you prefer to visit a physical branch location and work with a teller? Or do you prefer the convenience of online banking? Determining what you need from your business bank account will help you determine which type of account is the right fit for you.
3. Review your banking options. Determine if a traditional checking account, online checking account, or CMA is the right fit for your business. Narrowing down the type of account you’re looking for will help you find the right service provider.
4. Choose a service provider. It’s important to choose the right bank for your business. Start by reaching out to the financial institutions you know and like. If you have a personal account in good standing, they might be inclined to offer you a better deal on a business account. Credit unions and other financial services providers tend to offer the same services and protections as traditional banks. So don’t rule them out. And as you shop around, keep a few things in mind:
  • Special offers. Many banks offer enticing introductory offers, cash bonuses, and rewards for new accounts.
  • Convenience. Look for financial institutions with physical locations in your area, plenty of ATMs, and mobile banking options. If you choose an online-only option, make sure you can contact help when you need it.
  • Protection. You should feel confident that your business funds are in good hands. Look for banks that offer fund protection and insurance.
Finally, make sure your new account integrates seamlessly with your accounting software to streamline your bookkeeping and organize your expenses.

What information is required to open a business bank account?

Opening a bank account of any type requires some personal information, and a business bank account is no different. Here’s what you’ll need:
  • The legal name of your business as it appears on documents filed with your state or the IRS. If you’re a sole proprietor, you may need a “fictitious business name” certificate or a “doing business as” (DBA) certificate.
  • Your employee identification number (if you’re an LLC or corporation). The bank will use this tax identification number to ensure your business is legitimate.
  • Your business address. This should be the same address you used to license your business. If you’re a sole proprietor or don’t have a separate business address, you may want to invest in a PO box or alternate address.
  • Basic contact information, including your company phone number, website, and email address.
  • Your Social Security number, especially if your business is a sole proprietorship.
  • Your driver’s license. Your bank will likely make a copy.
  • Proof of identification, such as a passport or other form of photo identification.
Additionally, if your business is registered as an LLC or corporation, the bank may request copies of the following documents:
  • A partnership agreement if your business is a partnership.
  • Articles of organization if your business is an LLC.
  • Articles of incorporation if your business is a corporation.
  • Your business license.
Having these documents primed and ready can streamline the application process and get your account opened faster.

How much do you need to open a business bank account?

You should open a business bank account as soon as you start making sales in your business and spending funds on business expenses. Some banks require a minimum deposit to open a checking or savings account. The starting amount varies by the financial institution but can be reasonable.
Some accounts may also require you to maintain a minimum daily balance. So be sure to review any terms regarding the minimum account balance as you consider your options.

Can I open a business bank account online?

Many banks offer the ability to apply for an account online or in person. And there are pros and cons to each.
Opening a business bank account online can result in faster approval times, but you miss out on face-to-face support. If you have a lot of questions or you’re a new business owner, you might want to open your account in person to get the help you need. Your banker will likely give you their personal card for future communications. Typically, online-only accounts only offer a customer service phone number or live chat feature. You’ll likely speak with someone new each time you call or chat.
No matter how you choose to open your account, you should have all the necessary information ready.

When should you open a business bank account?

Effective money management is essential for any small business. And a business bank account is a good idea for all business owners.
If you’re an LLC or corporation, you’re required to have a business bank account. If you’re a sole proprietor, you’re not required to have a separate account. But you may open one to help you keep business and personal expenses separate and manage your funds more easily.
In general, you should open a business bank account as soon as you start handling business transactions. But before you do, make sure you choose the right account type for your business. Do your research to find the right financial institution, and get all the necessary documentation in order. You’ll be banking like a pro in no time.

This content is for information purposes only and should not be considered legal, accounting or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Intuit Inc. does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Intuit Inc. does not warrant that the material contained herein will continue to be accurate nor that it is completely free of errors when published. Readers should verify statements before relying on them.

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Save time tracking all your financial transactions:

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  • Get paid faster by automatically emailing statements for recurring bills. NEW
  • Customize payment receipts, including logos, for a consistent, professional look. NEW
  • Track invoice statuses at a glance to expedite collections and improve cash flow.
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Get the insights to make better decisions

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Efficiently manage inventory and pricing

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Save time tracking all your financial transactions:

  • Track sales, sales taxes, and customer payments.
  • Accept credit card payments right in QuickBooks.*
  • Access to product experts, unlimited technical support, and upgrades.*
  • Online backup and protection of your QuickBooks data.*
  • Get paid faster by automatically emailing statements for recurring bills. NEW
  • Customize payment receipts, including logos, for a consistent, professional look. NEW
  • Track invoice statuses at a glance to expedite collections and improve cash flow.
  • Invoice multiple customers at once with batch invoicing.
  • Customize user access for specific customers, vendors, reports, and more.* IMPROVED
  • Track fixed assets such as computers and other office equipment with Fixed Asset Manager.
  • Stay organized by creating rule-based customer groups that you can contact or manage separately. NEW
  • Complete more activities in multi-user mode.

Get the insights to make better decisions

  • One-click financial, sales & tax reports.*
  • Import data from Excel, Quicken, Microsoft Office Accounting & prior QuickBooks versions.*
  • Download or import your bank & credit transactions into QuickBooks.* IMPROVED
  • Get a consolidated view into your business with Company Snapshot.
  • Industry-specific reports, sample files, menus & chart of accounts.
  • Track international sales & expenses in multiple currencies.
  • Transfer customer credits across jobs, quickly and easily.
  • View unpaid vendor bills to easily manage payments.

Efficiently manage inventory and pricing

  • Track & manage inventory & create purchase orders.
  • Set and manage inventory reorder points.

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Track sales, sales taxes, and customer payments.
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Anywhere, anytime, on any device access.*
Get paid faster by automatically emailing statements for recurring bills. NEW
Customize payment receipts, including logos, for a consistent, professional look. NEW
Track invoice statuses at a glance to expedite collections and improve cash flow.
Invoice multiple customers at once with batch invoicing.
Customize user access for specific customers, vendors, reports, and more.* IMPROVED
Create customized financial reports with Intuit Statement Writer.*
Track fixed assets such as computers and other office equipment with Fixed Asset Manager.
Work in two company files at the same time.*
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Get a consolidated view into your business with Company Snapshot.
Industry-specific reports, sample files, menus & chart of accounts.
Track international sales & expenses in multiple currencies.
Forecast sales & expenses. Easily create a business plan.
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Add alternate vendors to key inventory reports. NEW
View unpaid vendor bills to easily manage payments.
Consolidate reports from multiple company files.*

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Easily process and track sales order fulfillment—pick, pack, and ship—from a central dashboard and mobile devices.*
With cycle count, track and update inventory levels in real time from a centralized inventory dashboard.*
Track & manage inventory & create purchase orders.
Set and manage inventory reorder points.
Easily find and locate inventory tasks all in one place with the Inventory Center.
Fulfill sales orders faster and reduce data entry errors with sales order management tools like barcode scanners* and Express Pick-Pack.*
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Training: Online access to training is included with each QuickBooks Desktop Enterprise subscription.
REMOTE ACCESS: QUICKBOOKS ENTERPRISE WITH HOSTING
Any time, any where, on any device: QuickBooks Desktop Enterprise with Hosting is a subscription and is only available on a monthly payment plan. Additional fees apply. If you purchase QuickBooks Desktop Enterprise with Hosting user licenses 1-10, you must purchase the same number of hosted users as you purchase Enterprise licenses. If you wish to purchase QuickBooks Desktop Enterprise with Hosting with 11 or more licenses, please call for custom pricing.
Each month, your account will be automatically charged the agreed-upon price unless and until you cancel. Cancel at any time by calling Intuit at 800-300-8179, prior to your monthly renewal date. When you cancel, you’ll be refunded at the date through the end of your current billing period. The QuickBooks Desktop Enterprise software portion of the QuickBooks Desktop Enterprise with Hosting bundle is an annual subscription. (Enterprise Diamond is a monthly subscription with no annual commitment; see Enterprise Diamond subscription for details.)
Right Networks: Support for QuickBooks Desktop Enterprise with Hosting is provided by Right Networks. A valid QuickBooks Desktop Enterprise license code must be provided to Right Networks to receive support. Contact Right Networks to contract third-party software.
Right Networks performs backups of all Hosted data on a nightly basis and retains the back-ups for a rolling 90-day period in a protected offsite facility as an additional level of protection. There is no limitation to the size of a customer’s back-up. Customers are responsible for verifying the integrity of the hosted data at least every 90 days. Right Networks employs Snapshot technology to backup customer data. Snapshots are taken daily and then replicated to another physical Right Networks facility for Disaster Recovery.
Right Networks uses top-tier data centers and multiple layers of redundancy within its infrastructure to provide 24×7 availability. However, availability can vary, is subject to occasional downtime and may change without notice. Right Networks encrypts all backup files and backup tapes. Virtual desktop connections are protected via TLS with a minimum of 128 bit encryption and authentication. Each customer has a unique Right Networks virtual desktop. Access to each QuickBooks company file is controlled at multiple layers including file access permissions. Access is locked out after multiple failed login attempts for the same user. Security features, functionality and access are subject to change without notice as deemed necessary by Right Networks. Availability can vary and are subject to occasional downtime and may change without notice. Click here for a list of compatible devices.
Internet connectivity required: Desktop Enterprise with Hosting is subject to availability of a reliable Internet connection. See detailed list of systems requirements, and a list of what RDP clients work with the hosting service here.
Remote Desktop Services compliant: QuickBooks Desktop Enterprise is Remote Desktop Services compliant. Additional fees may apply. Requires certain hardware, Microsoft Server operating systems, Microsoft Windows Server software licenses, and Remote Desktop Services Server Client Access Licenses, sold separately. For multiple remote users, a Remote Desktop Services Client Access License is required for each user.
ADVANCED FEATURES
Advanced Reporting is included in all QuickBooks Desktop Enterprise subscriptions. Requires an internet connection.
Advanced Pricing is included in the Platinum and Diamond subscriptions only. Requires an internet connection.
Advanced Inventory is included in the Platinum and Diamond subscriptions only. Requires an internet connection.
Mobile barcode scanning and barcode label prices: Only available in the Advanced Inventory module.
Alternate vendors center and alternate vendor reports: is included in the Platinum and Diamond subscriptions only. Requires an internet connection.
Barcode scanners: Sold separately for use with Advanced Inventory.
Cycle count: Only available in Advanced Inventory module.
Bin location tracking: Only available in Advanced Inventory module.
Enhanced Pick, Pack, and Ship: Only available in the Advanced Inventory module. Shipping subject to terms and conditions set forth by UPS, FedEx, and USPS.
Express Pick-Pack: is included in the Platinum and Diamond subscriptions only. Requires an internet connection.
Landed Cost: is included in the Platinum and Diamond subscriptions only. Requires an internet connection.
ENTERPRISE FEATURES AND BENEFITS
Apps integration: Enterprise integrates with more than 200 apps to customize your experience. Additional fees may apply. Some apps may be available from third parties.
Consolidating reports from multiple company files: Company files must all be on the same version of QuickBooks Desktop Enterprise. Requires Microsoft Office 2010 SP2 - 2019, or Office 365 (32 or 64 bit). Requires Office 2013 - 2019, or Microsoft 365 (32 and 64 bit).
Customized financial reports with Intuit Statement Writer: Requires Office 2013 - 2019, or Microsoft 365 (32 and 64 bit). Does not work with Microsoft Office Student Edition or Standard Edition.
Data file optimization reduces your file size by removing audit trail of historic transactions and a few tables from the database that are not used or needed by the company file.
Data level permissions: Only available in QuickBooks Desktop Enterprise Platinum and Diamond subscriptions. Requires an internet connection. Record level permissions only available in Customer, Employee, and Vendor Centers.
Data recovery: In some cases, including but not limited to the damage being extensive, non-recoverable or involving a large Data File, service can result in longer than average turnaround times. Data Services will contact you with expected completion date.
Intuit Field Service Management: Integrates with U.S. QuickBooks Desktop and QuickBooks Online. QuickBooks Desktop Enterprise subscribers receive their first Intuit Field Service Manager user at no cost. Fees apply for additional users. Optional Preventative Maintenance or Time Card Add-Ons must have the same number of paid users as Intuit Field Service Management. If you end your Enterprise Full Service Plan and want to maintain your Intuit Field Service Management, please call us to ensure no service interruption. Integration with Google Maps requires a high speed internet connection for the service manager/dispatcher role. Data network connection required for the field tech online functionality.
e-Invoicing: Online invoicing versus traditional or manual payment alternative. Requires Internet access.
IIF Imports: The new IIF import applies and data validation logic applied is when accepting new data via UI, closing the backdoor entry for bad data.
Importing bank and credit card transactions / bank feeds: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions and fees.
Industry editions: Industry-specific editions for Manufacturing & Wholesale, Nonprofit, Contractor, and Retail have all the key features of the standard edition of QuickBooks Desktop Enterprise plus additional reports and tools tailored to the industry type. Unit of Measure feature not included in the Retail edition. Billing Rate Levels only available in Premier Professional Services, Contractor, and Accountant Editions; not available in Pro, Premier, Nonprofit, Manufacturing & Wholesale, and Retail editions.
List capacity: QuickBooks Enterprise allows you to add up to 1 million names (e.g., customers, vendors, employees) and up to 1 million items (e.g., inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.
Multi-currency capability: Service provided by Wall Street on Demand. Additional fees may apply. Internet access required.
Multiple monitor use: Up to 3 monitors supported. Not available in a hosted environment. University of Utah study from 2008 indicated that productivity can increase by up to 44% for routine office tasks by upgrading from 18" single monitor to 20" dual monitor configuration.
Receipt management: Requires a Pro Plus, Premier Plus or Enterprise subscription. Must have the QuickBooks Desktop App installed on a camera enabled mobile device using Android 5.0 (API level 21, Lollipop or onwards), or iOS 13 or later. Requires internet connection. Works only with expense receipts, not inventory item receipts.
User licenses: Each unique user requires a license. Each license sold separately. All copies of QuickBooks must be the same version-year. Licenses are available in single-user increments from 1 to 10 users. 20 or 30 user licenses are also available. Diamond can support up to 40 users. Fees apply.
Working in two company files at once: Some functionality may be limited when running two files at once.
PRIORITY CIRCLE
Membership in Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Phone and messaging premium support is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice.
QUICKBOOKS ONLINE ADVANCED
QuickBooks Online Advanced requires a persistent internet connection (a high-speed connection is recommended) and a computer with a supported Internet browser or a mobile phone with a supported operating system (see System Requirements. Network fees may apply. Subscriptions will be charged to your credit card through your account.
Mobile access: The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
Smart reporting powered by Fathom: QuickBooks Online Advanced includes one license of Smart Reporting powered by Fathom at no additional charge. Fathom supports up to 3,000 active or inactive accounts in the QuickBooks Online chart of accounts, and up to 20 classes for the importing, reporting, and analysis of QuickBooks data. More information here. Fathom terms and conditions. Fathom privacy policy. Fathom support. Additional Fathom licenses can be purchased at $39 per month, as of 1/23/2019.
Enhanced custom fields: Allows up to 10 active custom fields, available in Sales forms and Purchase Orders only.
QUICKBOOKS PAYMENTS
Accept credit card payments right in QuickBooks: QuickBooks Payments requires an active QuickBooks account and is subject to eligibility criteria, credit and application approval. QuickBooks Payments is an optional fee-based service. See QuickBooks Payments for QuickBooks Desktop for more information.
The e-Invoicing feature is included with QuickBooks Payments, which is an optional fee-based service.
QUICKBOOKS DESKTOP PAYROLL
QuickBooks Desktop Enhanced Payroll subscription is included in Enterprise Gold and Platinum. Standard Enhanced Payroll subscription fees apply when adding to Enterprise Silver. Enhanced Payroll included in Enterprise Gold or Platinum does charge additional monthly per employee fees, additional fees may apply when paying 1099 contractors by direct deposit. Enhanced Payroll does not limit the number of payrolls scheduled per month. Terms, conditions, features, service and support options are subject to change without notice. Active subscription, Internet access, Federal Employer Identification Number (FEIN), and U.S. billing address required. Check stock sold separately. Plus sales tax where applicable.
Free direct deposit: Direct deposit service is free for W-2 employees with your Payroll subscription. Additional fees apply for 1099 contractors paid by direct deposit.
Money movement services: Money movement services, such as direct deposit, are provided by Intuit Payments Inc., a subsidiary of Intuit Inc. For more information about Intuit Payments Inc.’s money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.
Painless tax filing and payments: You can set the filing method of your Federal and State forms to E-file. Instead of printing and mailing the forms, send them electronically to the appropriate agencies in QuickBooks Desktop. Also, you can set the payment method for your scheduled Federal and State tax payments to E-Pay, and conveniently pay the appropriate tax agencies in QuickBooks Desktop. This is available in QuickBooks Payroll Enhanced and to selected states only.
Live support included: For hours of support and how to contact support, click here.
QuickBooks Desktop Assisted Payroll is not available in Indiana or Wyoming. Assisted Payroll requires a supported version of QuickBooks for Windows (sold separately). Active subscription, Internet access, Federal Employer Identification Number (FEIN), and U.S. billing address required. Pricing varies depending on the number of employees. Check stock sold separately. Plus sales tax where applicable. Not compatible with QuickBooks Online editions or QuickBooks for Mac. QuickBooks Pro and Premier support a maximum of 14,500 employees, customers, vendors and other names combined. However, performance may slow when processing payroll files containing more than 250 employees.
Free next-day direct deposit: Available to QuickBooks Desktop Assisted Payroll users. Payroll processed before 5:00 PM PT shall arrive the same business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. Next-day direct deposit may be subject to eligibility criteria. Deposit delays may vary because of third party delays, risk reviews, or issues beyond Intuit’s control. Direct deposit service is free for W-2 employees with your Payroll subscription. Additional fees apply for 1099 contractors paid by direct deposit.
Money movement services: Money movement services, such as direct deposit, are provided by Intuit Payments Inc., a subsidiary of Intuit Inc. For more information about Intuit Payments Inc.’s money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.
Tax penalty guarantee: Intuit assumes responsibility for federal and state payroll filings and payments directly from your account(s) based on the data you supply. As long as the information you provide us is correct and on time, and you have sufficient funds in your account, we’ll file your tax forms and payments accurately and on time or we’ll pay the resulting payroll tax penalties. Guarantee terms and conditions are subject to change at any time without notice.
Premium 24/7 Support: Phone and messaging support for Premium level is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice.
U.S.-based setup assistance: Phone support for Assisted Payroll onboarding & setup assistance is available Monday - Friday 6am to 6pm PST . Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice.
QUICKBOOKS TIME ELITE
QuickBooks Time Elite time tracking: time tracking is included in the base subscription for Enterprise Diamond. Per-employee monthly fees apply. Each employee is $5 per month. Requires an internet connection.
Sync with QuickBooks Desktop Enterprise: Manual sync required.
GPS tracking: GPS tracking enabled when employees are clocked in via the QuickBooks Time Eilte mobile app. GPS points can be pulled at clock in and clock out, opening the app, switching job codes, and while on the clock. GPS points are not stored when employees are on a break, clocked out, or signed out of the app.
Mobile time tracking: Requires downloading the QuickBooks Time Elite application, acceptance of the QuickBooks Time Elite Terms of Service and Privacy Statement, and an Internet connection. The QuickBooks Time Elite mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Time Elite mobile access is included with Enterprise Diamond at no additional cost. Data access is subject to cellular/Internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
SALESFORCE CRM CONNECTOR
Salesforce CRM connector works with Salesforce Professional, Enterprise and Unlimited versions only; Salesforce is sold separately. The Salesforce CRM connector is a service provided by DBSync and is available as an add-on subscription to QuickBooks Enterprise Diamond.
Salesforce CRM connector subscription: You are required to have an active, paid QuickBooks Enterprise Diamond subscription to be eligible for the Salesforce CRM connector. The Salesforce CRM connector subscription supports one company file per subscription; limited to one subscription purchased from Intuit. Your account on file will automatically be charged the then current list price on a monthly basis, starting at sign up, until you cancel. To cancel your Salesforce CRM connector subscription at any time, call 1-800-4-INTUIT or contact your account manager. Your cancellation will become effective at the end of the monthly billing period and your subscription will terminate at that time. You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Cancellation or termination of QuickBooks Enterprise Diamond will result in termination of the Salesforce CRM connector subscription. You will be billed monthly by Intuit for your initial Salesforce CRM connector subscription and will be billed separately by DBSync for each setup and/or subsequent subscription(s).
Salesforce CRM connector set-up: Salesforce CRM connector setup is required and is provided by DBSync. Various setup packages are available. Pricing varies depending on the setup package chosen. For setup pricing, to purchase additional subscriptions, or for general DBSync billing questions, call 1-877-739-2818 or email support-intuit@mydbsync.com.
DATA MIGRATION
The following applies to importing data from Excel, Quicken, Microsoft Office Accounting, and prior QuickBooks versions:
For QuickBooks Desktop Enterprise (and QuickBooks Pro/Premier): Transfer data directly from Quicken 2016-2018, QuickBooks 4.0-18.0 and Microsoft Excel 2010 SP2 and above.
For QuickBooks Online: Microsoft Word and Excel integration requires Word and Excel 2010 SP2 and above or Office 365. Data can be imported from all versions of QuickBooks Desktop. Import from QuickBooks Desktop must be completed within the first 60 days of setting up your new QuickBooks Online account and 1060 days for the QuickBooks Online Accountant’s ‘Your books’ file. QuickBooks Online and QuickBooks Desktop are TLS1.2 compliant.
Microsoft products sold separately. Word and Excel integration requires Office 2010 SP2 and above, or Office 365. Synchronization with Outlook is also possible with Contact Sync for Outlook 2010 (32-bit) downloadable for free here.
Sage 50 (formerly Peachtree) data conversion: The data conversion tool works for Peachtree versions 2013 and above. For more details, click here.
TESTIMONIALS AND CLAIMS
All testimonials represent the customer’s individual experience. Your results may vary.
CLAIMS
More than 145,000 companies and thousands of accountants trust Enterprise: Based on 151,000 active QuickBooks Desktop Enterprise subscriptions as of July 29, 2020.
Supporting over 750,000 users of QuickBooks Desktop Enterprise: Based on active subscriptions as of July 1, 2019.
A fraction of the cost of other solutions: Comparison based on pricing of QuickBooks Desktop Enterprise vs. mid-market ERP solutions. QuickBooks Desktop Enterprise offers many advanced features, such as advanced inventory and reporting. Other advanced features, such as CRM and Human Resource Management, are offered through third party partners for an additional fee. QuickBooks Desktop Enterprise does not offer international company capabilities. Pricing models vary across all solutions depending on the individual business needs.
TECHNICAL SPECIFICATIONS
Click here to read the Minimum technical requirements and system requirements.