50% off QuickBooks for 3 months.* Limited time only.

Keep track of every product you buy and sell

Keep track of every product you buy and sell

Available in QuickBooks Online Plus and QuickBooks Online Advanced

Available in QuickBooks Online Plus and QuickBooks Online Advanced

Track inventory in real time

Quantities are updated automatically as you work. Always know what’s on-hand and prevent stock shortages. Use this inventory calculator to make sure you’re not under or overstocking.
Track Inventory in real time with QuickBooks
Track Inventory in real time with QuickBooks
Track Inventory in real time with QuickBooks

Get instant notifications

Stay ahead of back orders. We’ll alert you when it’s time to reorder inventory with low stock alerts. Once inventory arrives, QuickBooks converts the purchase order (PO) into a bill to make sure you pay your vendor on schedule.
Recieve instant notifications about your inventory status
Recieve instant notifications about your inventory status
Recieve instant notifications about your inventory status

Inventory insights on demand

Access reports to instantly see your best sellers, total sales, and total taxes. Know exactly what products you have stocked with the Inventory Summary report. QuickBooks Online Plus and Advanced comes with a variety of reports to make inventory tracking easy.
Review Inventory reports on demand
Review Inventory reports on demand
Review Inventory reports on demand

Stay in sync with online sales

Stay in sync with online sales

QuickBooks works with popular apps to boost your business.

QuickBooks works with popular apps to boost your business.

Connect your QuickBooks account with Amazon

Amazon

Create a master inventory list and sync product across channels.

Connect your QuickBooks account with Etsy

Etsy

Integrate sales data to QuickBooks Self-Employed for instant insights.

Connect your QuickBooks account with Shopify

Shopify

Enable automatic import of all Shopify orders and refunds in one click.

Customers run their business more easily with QuickBooks
Customers run their business more easily with QuickBooks
Customers run their business more easily with QuickBooks

Flexible QuickBooks Online plans to track

and manage your inventory

Flexible QuickBooks Online plans to track and manage your inventory

Simple Start
25 60105 60
12 30 53 53
/mo
  • Track income & expenses
  • Capture & organize receipts
  • Maximize tax deductions
  • Invoice & accept payments
  • Track milesNEW
  • Send estimates
  • Track sales & sales tax
  • Manage 1099 contractors
  • Run comprehensive reports
  • Manage bills
  • Track time
  • Includes 5 users
  • Track project profitability
  • Track inventory

  • Enhanced Payroll

    Add $35 $ 18 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 80 $ 40 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 000 $ 000 /month
    + $4/employee/month

Simple Start
25 60105 60
12 30 53 53
/mo
  • Track income & expenses
  • Capture & organize receipts
  • Maximize tax deductions
  • Invoice & accept payments
  • Track milesNEW
  • Send estimates
  • Track sales & sales tax
  • Manage 1099 contractors
  • Run most powerful reports
  • Manage & pay bills
  • Track time
  • Includes 25 users
  • Track project profitability
  • Track inventory
  • Business analytics & insights
  • Batch import & send
  • Customize access by role
  • Dedicated account manager3
  • On-demand online training
  • Restore company dataNEW
  • Automate workflowNEW

  • Enhanced Payroll

    Add $35 $ 18 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 80 $ 40 /month
    + $4/employee/month

  • Full Service Payroll

    Add $ 000 $ 000 /month
    + $4/employee/month

Important offers, pricing details & disclaimers

Inventory management

By Erin Osterhaus
Tracking inventory can be tedious work, but it’s vital to running a business. Inventory management systems are designed to handle most of the administrative work, making it easy to put an important part of your business on autopilot.
So what exactly is an inventory management system?
It’s a software application that automatically updates your inventory levels as sales are made and items are shipped. It monitors your supply in real-time and helps you plan purchases from wholesalers and manufacturers. Perhaps most importantly, it’s a tool that helps you keep a finger on the pulse of your cash flow.
When you think about growing a business, you might first think about offering new products or finding new marketing channels. Improving your inventory management might not be at the top of your list, but there’s compelling evidence that it should be.
A good inventory management system can help your business in three key ways:
  1. Save time: Instead of spending hours auditing and tracking inventory on a periodic basis, you have a dynamic look at your inventory levels. You’ll know when you’re running low on a product, so you’ll never keep customers waiting on their orders.
  2. Cut costs: According to the 2016 National Retail Security Survey, 16.5% of inventory “shrinkage”—i.e. lost inventory—results from administrative and paperwork errors. This results in costly audits and lost time. The most efficient way to manage inventory is to automate it.
  3. Budget and forecast: Real-time data helps you make decisions about purchasing and sales. You’ll know what products your customers love and which suppliers are slow to deliver.

The essentials of inventory management

Choosing the right inventory management system depends on your business. Real estate investors carrying property as inventory are very different than a tech company selling smartphones in 10 countries. And that is very different from a bakery selling perishable goods or a distributor selling sheet metal.
In each case, a clear look at the products coming in and going out helps the people in charge make strategic decisions. While most businesses start by managing inventory in an Excel spreadsheet (or in the CEO’s head), software usually takes its place as the supply chain grows in complexity.
Improve costs by managing invenotryImprove costs by managing invenotry

What’s the difference between inventory management and supply chain management?

Inventory management is a key component of supply chain management. A company’s supply chain encompasses all of the steps needed to turn a raw material into a product available for consumers. The iPhone, for example, has an immensely complex supply chain. Apple sources parts and materials from California, Korea, Japan and China before the phone is assembled in China. Inventory management is the part of supply chain that deals with finished products. So in the iPhone’s example, Apple’s inventory management system deals with shipping the phones from factories in China to warehouses and finally to Apple stores and homes across the world.
Very few businesses have complete control of or visibility into their supply chain. In fact, most start by outsourcing manufacturing or sourcing to third parties. However, one way to improve costs is to analyze your supply chain. From choosing manufacturers to managing inventory, there are always areas for improvement.

When inventory management starts to get complex

Perishable goods – Grocery and other stores that offer perishable goods face unique challenges when it comes to inventory management. Milk and produce, for example, have short shelf lives. They become harder to sell the longer they sit on the shelf. Unlike stores that sell non-perishable items, grocery stores must be proactive about removing so-called “dead” goods once they near their expiration date.
Lots of products and categories – Some businesses hold inventory that is hard to categorize or differentiate. Auto parts distributors, for example, might carry thousands of different bearings. It’s easy to imagine a spreadsheet handling the first dozen SKUs, but getting incredibly complicated after that.
Seasonal businesses – A Planet Money podcast detailed some of the challenges that florists face before Valentine’s Day: “Sixty percent of us wait until the last minute to order our flowers, but the floral industry can’t afford to wait. About 190 million roses were pushed into production before you even cooked your Thanksgiving turkey.” Seasonality introduces a range of challenges when it comes to inventory. Manufacturing, shipping, cash flow—these parts of the business come together to make inventory a key part of serving customers when it matters most.

3 things to look for in an inventory management system

An inventory management system should take the guesswork out of your business. The right tool is the one that frees you up to do what you do best. Here are a few things to consider as you look at replacing your current system.
  1. Re-ordering: Automatic reordering is great but not always ideal. For example, Quickbooks automatically creates POs for your vendors when you’re low on certain items. This ensures you can review them before making a purchase. You can set thresholds to queue up reorders before your inventory hits critical levels.
  2. Integrations: You want a tool that works with the systems you’re already using. Integrations with your accounting and POS software will make inventory management significantly easier.
  3. Real-time dashboards: Inventory management systems should provide you with real-time data and information. You should be able to get a pulse on your business no matter where you are as long as you have access to the internet.
Operationalizing inventory management may not be exciting, but it’s sure to save you time, money and headaches.

Frequently asked questions

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Offer terms
*Discount applied to the monthly price for QuickBooks Online (“QBO”) and/or QuickBooks Online Payroll Core, Premium, or Elite (“Payroll”) is for the first 3 months of service, starting from the date of enrollment is free, followed by the then-current monthly list price. Your account will automatically be charged on a [monthly/annual] basis until you cancel. Each employee is an additional $4/month for Core, $8/month for Premium, and $10/month for Elite. Contractor payments via direct deposit are $4/month for Core, $8/month for Premium, and $10/month for Elite. Service optimized for up to 50 employees or contractors and capped at 150. The service includes 1 state filing. If you file taxes in more than one state, each additional state is $12/month for only Core and Premium. There is no additional charge for additional state tax filings in Elite. The discounts do not apply to additional employees and state tax filing fees. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO and/or Payroll customer and sign up for the monthly plan using the “Buy Now” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QuickBooks and select “Cancel.” Your QBO cancellation will become effective at the end of the monthly billing period. The Payroll subscription will terminate immediately upon cancellation.You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

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The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

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Usage Limits: QuickBooks Online Advanced includes unlimited Chart of Account entry. Simple Start, Essentials and Plus allow up to 250 accounts. QuickBooks Online Advanced includes unlimited Tracked Classes and Locations. QuickBooks Plus includes up to 40 combined tracked classes and tracked locations. Tracked Classes and Locations are not available in Simple Start and Essentials.

Features
  1. Each active QuickBooks Online Advanced subscription includes one license of Smart Reporting powered by Fathom. To import your data into the tool, your QuickBooks Online Chart of Accounts can’t exceed 3,000 active or inactive accounts.
  2. QuickBooks Online Advanced supports the upload of 1000 transaction lines for invoices at one time. 20% faster based off of internal tests comparing QuickBooks Online regular invoice workflow with QuickBooks Online Advanced multiple invoice workflow.
  3. Membership in Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise or QuickBooks Online Advanced. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Priority Circle Account Manager hours of operation are 9:00 AM to 5:00 PM PT Monday – Friday. Phone and messaging Premium support is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and designated agent are subject to change without notice. Priority Circle offers a one-time $3,000 class credit.
Claims

†Run business easily claim: Based on survey of small businesses using QuickBooks Online, conducted September 2018 who stated average savings compared with their prior solution.

 

Terms, conditions, pricing, special features, and service and support options subject to change without notice.