You may need to print W-2s if you send paper copies to your employees, for your own records, or a W-3 to send to your accountant.
If you invite your employees to use QuickBooks Workforce, they can view and print their own W-2 copies for the current year and previous two years if you were using our payroll services during that time.
|Starting tax year 2023, if you have 10 or more combined 1099s, W-2s or other federal forms to file, you must file them electronically. To learn more, see IRS and Treasury issue final regulations on e-file for businesses.|
Step 1: Buy W-2 paper (if applicable)
If your employee lost or didn’t get their original W-2, or you need a copy for your records, you can use plain paper. Go to Step 2: Print your W-2s and W-3.
Buy W-2 paper if you’re printing from QuickBooks and mailing official copies to your employees. We recommend ordering W-2 kits (W-2s and envelopes) through us to make sure the W-2s print correctly.
- Go to QuickBooks Checks & Supplies
- Select Tax Products.
- Select Blank W-2 kits.
- Follow the on-screen steps to complete your order.
- If you use QuickBooks Online Payroll or QuickBooks Desktop Payroll Enhanced or Standard, you can get 3 or 4-part perforated paper
- If you use QuickBooks Desktop Payroll Assisted, you can only get 4-part perforated paper
Step 2: Print your W-2s and W-3
Select your product below to print your W-2s and W-3.
|Note: Not sure which payroll service you have? Here's how to find your payroll service.|