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Correct or change 1099s

by Intuit•217• Updated 2 weeks ago

After you file your 1099-MISC or 1099-NEC forms, and they have been accepted by the IRS, if you need to correct an error or filing follow the below steps. If your form is rejected, see Fix rejected 1099 forms.

Important: As per IRS regulations, you must file corrections the same way the original forms were filed. If you e-filed your original form, you must e-file your corrected form. If you printed the original form, you must print the corrected forms.  For more information see Understand the IRS regulations for filing 1099s and W-2s and E-file Forms 1099 with IRIS.

  • Incorrect contractor EIN or SSN
  • Incorrect contractor name
  • Incorrect amount paid
  • Incorrect 1099 form used (e.g., NEC instead of MISC)
  • Need to void a 1099 entirely (e.g., issued in error)

If you're using QuickBooks Desktop Payroll, and e-filed with Tax1099, you can correct your 1099-NEC or 1099-MISC in Tax1099. For instructions, refer to this Tax 1099 article, Different types of 1099 corrections after forms have been submitted.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

QuickBooks Online, QuickBooks Contractor Payments, or QuickBooks Online Payroll

  • If the IRS rejected your 1099 forms, you can't correct rejected forms. See Fix rejected 1099 forms to learn how to void them and file new ones.
  • If you need add a contractor or change an amount: Learn what to do if you need help adding a contractor or changing an amount when you create your 1099s.
  • If you haven't filed yet: Learn how to fix missing info and e-file. 
  • If you've already filed: If you filed your 1099s in QuickBooks Online, you may be able to correct 1099s directly in your product. 

Check out this video to see how to correct 1099s in QuickBooks Online Payroll

The QuickBooks design has been updated! If this video doesn't match what you see in QuickBooks, use the in-app Search bar to navigate to the page you need.

Step 1: Confirm the IRS accepted your 1099s

  1. Go to the 1099 filings tab
  2. In the Status column, look for Accepted.

Note: The IRS must accept the 1099 before you can correct it. If your forms were rejected, see Fix rejected 1099 forms to learn how to void them and file new ones

Step 2: Correct your contractor's information in QuickBooks

If you haven’t done so already, correct the contractor info in QuickBooks. The info for 1099 corrected forms comes from your contractor transactions.

QuickBooks Online, QuickBooks Contractor Payments and QuickBooks Online Payroll only support certain types of corrections. These changes can only be made via a letter to the IRS.

Wrong address for the filer (employer) or the contractor: You don't need to issue a corrected 1099 for an ‌incorrect address. 

Wrong company name or company EIN, SSN or TIN for the filer (employer): We don't support corrected 1099s forms for incorrect filer company names or company IDs.

To fix this, send a letter to the IRS. Include the following info:

  1. Name and address of the payer. 
  2. Type of error (including the incorrect payer name/TIN that was reported). 
  3. Tax year. 
  4. Payer TIN. 
  5. Transmitter Control Code (TCC). 
  6. Type of return. 
  7. Number of payees. 
  8. Filing method (paper or electronic). 
  9. Was federal income tax withheld?

Send to:
Internal Revenue Service 
Information Returns Branch
230 Murall Drive, Mail Stop 4360
Kearneysville, WV 25430

For more info see: General Instructions for Certain Information Returns (2023)https://www.irs.gov/pub/irs-pdf/i1099gi.pdf

Step 3: E-file your 1099 correction

  1. Go to the 1099 filings tab
  2. Select Correct next to the form you want to fix.
    • Important: Your business info must be the same as the original file accepted by IRS. If you’ve made changes since you filed, change them back.
  3. The accounts and boxes you previously chose will appear. These are the accounts that represent the QuickBooks Payments or expenses you paid to your contractors, and the corresponding 1099 box.
  4. If you want to change the 1099 box, select the dropdown ▼ next to the account and select the 1099-NEC or 1099-MISC box that represents the type of QuickBooks Payments made to your contractors. 
  5. Select Next.
    • If you make any changes to your accounts or 1099 boxes, you’ll get a message that other 1099 forms may also be affected.
    • Check your other contractors' 1099 forms and fix if needed.
    • Select Got it to continue.
  6. Confirm if the Corrected total reflects the accurate payment amount.
    • Note: if the contractor payment total is now below the 1099 threshold, and they ‌no longer need a 1099, the Corrected total will be $0.00.
  7. Check your contractors' personal info and email addresses.
    • Select Edit ✎ to make any changes.
    • Select Next.
  8. The next step may vary depending on what you need to correct:
    • If you updated the recipient's name or TIN: If you updated the recipient (your contractor or vendor) name or TIN, you’ll need to void their previous 1099 form, before you can continue to file a correction. Once voided, you can continue to file your 1099. Select Void and continue to void the previous 1099 form.
    • If you’ve updated the recipient's address: The IRS doesn’t recognize address changes as part of the 1099 corrections. If the contractor's address is wrong, update their profile in QuickBooks for future filings. You don't need to file a corrected 1099 with the IRS for address changes only.  Select Got it to continue.
  9. Select Preview to view each corrected 1099. 
  10. Select Next.

Step 4: Check state filing requirements

  1. Review your state's filing requirements. You may need to take additional steps after we correct your federal form.
    • We can e-file for states that participate in the Combined Federal/State Filing (CFSF) program. 
    • If your state isn't supported, you may be required to file directly with the state agency. Select Next.

Step 5: E-file your corrected form

  1. Select E-file corrected form.
  2. Follow the on-screen steps to file your corrected 1099.

Note: We won't email or mail copies of corrected 1099 forms to contractors. You must provide a copy to the contractor yourself.

FAQs

What we e-file with the IRS depends on what you corrected on your 1099 form.

Same 1099 form, but wrong box or amounts

If the only info corrected was the box type, or the amount in the box, we e-file the corrected form with the corrected checkbox selected.
A 1099-NEC with an arrow pointing toward the corrected checkbox that is checked.

Amount in boxes drops below the threshold

Usually, the IRS threshold for 1099 reporting is $600. If the corrected amount falls below the IRS threshold, we do the following when we e-file with the IRS:

  • The corrected checkbox is selected on the form.
  • The box with the incorrect amount will be filed at zero dollars ($0).

Wrong 1099 form, or contractor name or TIN is incorrect

If you filed the wrong type of 1099 form, or the contractor name or TIN is wrong, we do the following when we e-file the correction with the IRS:

  1. E-file the original form again:
    • The corrected checkbox is selected on the form. 
    • The form will include the original contractor info and TIN.
    • All boxes will be zero dollars ($0).
  2. E-file a new form with the correct info.

You'll need to work directly with the IRS to amend or correct your 1099 forms. Use these IRS instructions to do so. Once corrected, provide the corrected return to the recipient or contractor yourself.

The process to file a missing contractor is the same as filing for a new contractor. Follow these steps to start processing a contractor.

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