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Review sales tax reports in QuickBooks Desktop for Mac

 

This article is part of a series on Sales Tax. It covers the usual sales tax workflow in QuickBooks Desktop for Mac.

If you encounter problems while working on your sales tax, see Resolve common sales tax issues.

In QuickBooks Desktop for Mac, you can run reports that’ll help your review what you owe for sales tax. This way, you can make sure everything is accurate before paying your taxes. If you’re using QuickBooks Desktop for Windows, here’s how you do it

How to view your Sales Tax Liability report

The Sales Tax Liability report shows a summary of sales tax you’ve collected and owe to your tax agencies. You can see the following for your tax agency and district:

  • Total taxable sales: This is the total sales amount you’ve collected that is taxable.
  • Total nontaxable sales: This is the total sales amount you’ve collected that is non taxable.
  • Tax rate: This is the tax rate you pay your tax agency and district.
  • Tax collected: This is the amount of total taxable sales, multiplied by your tax rate.
  • Sales tax payable as of: This is equal to the total tax collected, minus the tax payment you’ve made during the period.

Here’s how to access the Sales Tax Liability report:

  1. Select Reports.
  2. Select Vendors & Payables, then select Sales Tax Liability.
  3. Hover over any field and double-click the amount to see the transaction details.

How to view your Sales Tax Payable register

In your Sales Tax Payable register, you’ll have a record of the sales tax transactions for both sales and payments you’ve received. Here’s how.

  1. Select List, then select Chart of Accounts.
  2. Search for your Sales Tax Payable account, then double-click it.
    1. Billed column: These are the taxes recorded on sales transactions.
    2. Paid column: These are the payments you've made to the tax authority.
    3. Total tax liability: This is the ending balance of the register.

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