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Manually add transactions to account registers in QuickBooks Online

Learn how to add transactions directly to an account register.

In Quickbooks, there are multiple ways to enter and track transactions. You can create a sales form, like an invoice or sales receipt, to capture the entire business cycle. We recommend this method in most cases since it gives you the most flexibility and features.

You can also add transactions manually while you're working in your account register. This saves time if you're reviewing your chart of accounts and need to make a quick addition. Here's how to manually add transactions to an account register.

Step 1: Open an account register

  1. Go to the Accounting menu and select Chart of Accounts.
  2. Find the account register you want to review. If you're new to QuickBooks, select See your Chart of Accounts first.
  3. Select View register from the Actions column.

Note: Not every accountregister lets you add transactions directly.

Step 2: Add a transaction to the account register

  1. At the very top of the list, select the Add journal entry, Add deposit or Add check ▼ dropdown. Tip: The menu can be hard to see - it's at just above the most recent transaction. You can also press Ctrl AltN.
  2. Select the transaction you want to add.  This shows the drop down menu at the top of a register list. You can quickly add transactions from this menu.
  3. Fill out the fields to complete the transaction.
  4. When you're done, select Save.

Next Steps: Edit transactions in a register

Here's how to find or edit transactions in an account register.

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