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Intuit

Sync your QuickBooks Time schedule with other calendars

Notes:

  • For help locating the subscribe feature of other versions of your non-QuickBooks Time calendar, go to your service provider's (for example, Google's) help page.
  • The non-QuickBooks Time calendars initiate the syncs, and each has a different sync rate. For instance, Google syncs with other calendars within 24 hours, usually very early in the morning. To view the most up-to-date schedule, we recommend that you use the QuickBooks Time web or mobile apps.
  • QuickBooks Time schedule cannot sync data from other calendars, QuickBooks Time data only syncs to the non-QuickBooks Time calendar.
  • Time off that displays in the QuickBooks Time schedule will not sync to the other calendar, because it is not a scheduled shift.
  1. On a computer, go to Schedule.
  2. At the top left of the Schedule, select Actions > Subscribe.
  3. In the Subscribe to Calendar window, select the schedule to which you want to subscribe.
  4. Select Copy Link > Close. If no Copy Link button is displayed, select Ctrl+c (for Windows) or cmd+c (for Mac) to copy the link.
  5. Go to your non-QuickBooks Time calendar, locate the Subscribe feature, and paste the QuickBooks Time link into the appropriate field. Below are instructions for the current versions of the most commonly used calendars.

Google Calendar (also used with Android devices)

Note: Following these instructions will also add your QuickBooks Time schedule to any Android devices associated with that Google account.

  1. Go to Google Calendar, and sign in, if needed.
  2. At the lower left, select the down-arrow () to the right of Other calendars > Add by URL.
  3. In the URL box, paste the QuickBooks Time calendar subscription URL you copied in step 3 at the beginning of this document, and select Add Calendar.

iPhone and Other iOS Devices

  1. From your computer, email yourself a copy of the link found from step 3 at the beginning of this document.
  2. From your iPhone or iOS device, open the email, and select the link.
  3. When the "The calendar "QuickBooks Time Schedule" has been added" message displays, select Done.
  4. When the "Subscribe to the calendar "QuickBooks Time Schedule"? message displays, select Subscribe.

Apple Calendar Version 8.0 (Mac)

  1. On your Mac, open Launchpad, and double-click Calendar.
  2. From the Calendar menu, select File > New Calendar Subscription.
  3. In the Calendar URL box, paste the QuickBooks Time calendar subscription URL you copied in step 3 at the beginning of this document, and select Subscribe > OK.

Outlook for Windows

Note: Outlook for Mac does not support adding internet calendar (iCal) subscriptions.

  1. In Outlook, at the bottom of the window, select Calendar.
  2. At the top of the calendar, select Home > Open Calendar > From Internet.
  3. Paste the URL that you copied in step 3 at the beginning of this document, and select Add > OK.
  4. Back in the Account Settings window, select Close.

Outlook Web App

Note: Outlook Web App was formerly known as Microsoft Live.

  1. Open your Outlook calendar, sign in, if needed, and select Import.
  2. From the left menu, select Subscribe.
  3. In the Calendar URL box, paste the URL that you copied in step 3 at the beginning of this document, and select Subscribe.

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