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Intuit

Pay a contractor with a paper check

Learn how to create paper checks to pay your contractors in QuickBooks and Intuit Payroll.

With QuickBooks and Intuit Payroll, you can either write paper checks or pay direct deposits to your contractors. Here's how to record and print paper checks for your contractors.

Note: If you don't want to use a paper check, here's how to pay your contractors with direct deposit.

Your steps depend on which product you have.

If your sign-in screen looks like this, you use QuickBooks Online Payroll.

If your sign-in screen looks like this, you use Intuit Online Payroll.

Step 1: Set up your contractor

Before you can pay a contractor, you need to set up their vendor profile and track them as a 1099 vendor.

Step 2: Create contractor paychecks

Once your contractor has a vendor profile, you can create a paper check for them. Follow the steps for the payroll product you use.

QuickBooks Online Payroll

Before you start, make sure you’ve set up your printing preferences

Once you're set up:

  1. Go to the Payroll menu and select the Contractors tab.
  2. Select the dropdown next to the contractor's name and then Write check.
    Settle unpaid bills with your contractor

    If you have any unpaid bills from the contractor, you can also pay that bill.

    Select Pay Bills to pay all or part of the open bill for the contractor. Then fill out the bill. Or select Pay Expenses to create a payment not related to an open bill.

  3. Select the expense account you use to track paychecks from the Corresponding account in QuickBooks field. Note: This is the expense account on your chart of accounts where QuickBooks records the expense. It's not the bank account the payment debits from.
  4. When you're ready to process the check, select Save and Close to send the check to your print queue. Or if you want to print the check now, select Print Check.

Need help printing your checks?

  1. Select the Banking menu and then Write Checks.
  2. In the Bank Account dropdown, and select the checking account you use to pay contractors.
  3. In the Pay to the Order of dropdown, select the contractor.
  4. Select the Date field and enter the date you want to pay the contractor.
  5. Enter the check amount in the $ field.
  6. Select the Expenses tab and select the related expense account.
  7. Make sure the Pay Online checkbox is unchecked.
  8. If you want to print multiple checks at the same time, check the box next to Print Later. This sends the checks to the print queue. Note: If you leave the option unchecked, QuickBooks automatically assigns a check number.
  9. Select Save & Close.

Need help printing your checks? Here's how to print checks one at a time or in a batch.

Before you start, make sure you’ve set up your check printing preferences. Once you’re set up:

  1. On the homepage under Other Payments, select Pay your contractors.
    Or, select Payday and then Contractors.
  2. Select the payment date.
  3. Select the contractors you want to pay.
  4. Enter the payment and or reimbursement amount.
  5. Select Create Paychecks.
  6. Review the payment details and then select Approve Paychecks.
  7. Select the checks you want to print
  8. Select View and Print.

You can also print checks later from the Paycheck List:

  1. Select Payday and then Paycheck List.
  2. Select the checks that you’d like to print.
  3. Select View and Print.

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