Edit or change employee info in payroll

Edit an employee's info

Note: Your employees can also edit some of their personal and tax info like name, address, and W-4 info through QuickBooks Workforce.

Option 1: Update an employee from their Employee profile

1. Go to Payroll, then Employees.
2. Select your employee.
   • If you don’t see your employee, change the filter on the employee list.  Above the employee list select the dropdown ▼ and choose Active Employees, Inactive Employees, or All Employees. 
3. Select Start or Edit on the section you want to update.  If you aren’t sure what section to choose, see the table below.
4. When finished, select Save.

Option 2: Update an employee while you run a payroll

1. On the Run payroll screen, select the employee's name.
2. Select Start or Edit on the section you want to update.
3. When finished, select Save.

Use the table below to learn what’s in each tab. Select the links for more detailed instructions.

1. Select Employees, then Employee Center.
2. Double-click the employee name you want to edit.
   • If you don’t see your employee, change the filter on the employee list.  Above the employee list select the dropdown ▼ and choose All Employees, Active Employees, or Released Employees.
3. Make changes.  If you aren’t sure what section to choose, see the table below.
4. Select OK.

The fields and tabs can vary depending on your payroll service. Use the tables below to learn what’s in each tab. Select the links for more detailed instructions.