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Understand employee direct deposit changes through QuickBooks Workforce

by Intuit Updated 2 months ago

Find out how your employees can make changes to their direct deposit info through QuickBooks Workforce.

NOTE: Very limited availability. Features may be more broadly available soon.

If you use QuickBooks Online Payroll, your employees can change their banking info ‌if they have access to the QuickBooks Workforce web portal. This is available to employees paid by direct deposit only. Employees paid by a combination of direct deposit and paper check can't edit their direct deposit info in QuickBooks Workforce. Employee direct deposit changes aren’t available in QuickBooks Desktop Payroll.

Bank info your employees can add or change

  • Direct deposit method - Employees can choose to be paid to one or two direct deposit accounts and also decide the percentage amount to each. 
  • Routing and account numbers.

Turn off the edit bank info option 

Manage what direct deposit info your employees can update in QuickBooks Workforce. 

  1. Go to Settings ⚙, then Payroll Settings.
  2. From the Employee Profile Management section, select Edit ✎.
  3. Uncheck Allow employee to edit bank information
  4. Select Save.

Employee experience: update or change bank info in QuickBooks Workforce

  1. Sign in to QuickBooks Workforce.
  2. Select Profile.
  3. From the Paycheck preferences section, select Edit ✎.
  4. Add or update your banking info. 
  5. Select Save.
  6. You and your employer will receive a confirmation email of the change.
QuickBooks Online Payroll CoreQuickBooks Online Payroll EliteQuickBooks Online Payroll Premium

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