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Enter sick pay or vacation pay hours for salaried employees

by Intuit•69• Updated 1 week ago

You can add sick or vacation pay hours for salaried employees in Intuit QuickBooks Workforce and QuickBooks Desktop Payroll before processing your payroll. We automatically recalculate the employee’s total pay to ensure accuracy. This applies whether you add time to regular paychecks or create separate ones.

What you’ll need

  • An established time off policy to track hours in payroll.
  • A Intuit QuickBooks Workforce or QuickBooks Desktop Payroll subscription.
  • QuickBooks Online open for the side-by-side view (optional).
  • QuickBooks Workforce Premium or QuickBooks Workforce Elite for automatic request syncing (optional).

Add sick or vacation time to regular paychecks

  1. Go to All apps A bunch of numbers and letters on a tile wall., then Payroll, then Employees (Take me there).
  2. Select Run payroll.
  3. Select your payroll schedule and select Continue.
  4. Check the boxes for the employees you need to pay.
  5. Find the salaried employee and enter their sick pay or vacation pay hours.
  6. Select Preview payroll.
  7. Review the details and select Submit payroll.
  1. Go to Employees and select Pay Employees.
  2. Select Scheduled Payroll or Unscheduled Payroll.
  3. For Scheduled Payroll, select your schedule in the Create Paychecks section and select Start Scheduled Payroll.
  4. For Unscheduled Payroll, verify the pay period end date and check date, then select the employees to pay.
  5. Select Open Paycheck Detail.
  6. Find your salaried employee and enter their worked hours in the salary item.
  7. Enter the sick or vacation pay item created in your policy, then enter those hours.
  8. Select Save & Next or Save & Close, then select Continue and Create Paychecks.

Create a sick or vacation pay paycheck only

  1. Go to All apps A bunch of numbers and letters on a tile wall., then Payroll, then Employees (Take me there).
  2. Select Run payroll.
  3. Select your payroll schedule and select Continue.
  4. Select the salary amount for the specific team member you want to pay.
  5. Select Skip salary this time only and select Apply.
  6. Add the sick pay or vacation pay hours.
  7. In the Total Pay column, select Edit next to the employee’s total pay amount.
  8. Select Employee deductions and enter 0 for all deduction types.
  9. Select Preview payroll, then select Submit payroll.
  1. Go to Employees and select Pay Employees.
  2. Select Unscheduled Payroll.
  3. Verify the pay period end date and check date, then select the salaried employee.
  4. Select Open Paycheck Detail.
  5. Remove existing earning items and deduction items under Other Payroll items.
  6. Enter the sick or vacation pay item and the corresponding hours.
  7. Select Save & Close, then select Continue and Create Paychecks.

Results

Your salaried employee's total pay is automatically recalculated to reflect the added sick or vacation hours. In QuickBooks Workforce Premium or QuickBooks Workforce Elite, your employee balances for these policies will adjust automatically.

Intuit QuickBooks Workforce CoreIntuit QuickBooks Workforce EliteIntuit QuickBooks Workforce PremiumQuickBooks Desktop Payroll AssistedQuickBooks Desktop Payroll BasicQuickBooks Desktop Payroll Enhanced