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Give new team members access to QuickBooks Time with a QR code

by Intuit Updated 5 months ago

Learn how to set up a company or QR code to invite team members to join your QuickBooks Time company account. You can send your team members a QR Code that they scan to set up their own QuickBooks Time profile.

Notes

  • This feature is only available for QuickBooks Time accounts that aren’t integrated with another software.
  • Only an admin can create a company or QR code.

Get a company or QR code 

On a computer

  1. Go to My Team.
  2. Select Add team members, then Share QR code.
  3. A QR code and 6 alphanumeric code are generated.
    • Select Change code to deactivate the current code and generate a new code. 
    • Select Print to print a copy of the QR code.
    • Select Copy link to copy the link to your clipboard.

On a mobile device

  1. Open QuickBooks Workforce.
  2. Select More, then My Team.
  3. Select the plus icon +.
  4. Select Use company code.
  5. A QR code is generated.
    1. Select Update now to deactivate the current code and generate a new code. 

Notes

  • Each code expires after seven days. 
  • If you’re having trouble viewing the QR code or getting an error, please refresh your web page. Or, on your Workforce app, go to My Team, then select the plus icon + and Share a code.

Tips for sharing your company access code:

Here's a few options to give the access code to your new team members. 

  • Print the code and hang it in an area your team members will see it. This will need to be printed weekly, since the code expires after 7 days.
  • Print the code to include in a new-hire packet. 
  • Pull up the code on your desktop computer or mobile phone and let your workers scan the QR code directly from your device.

Review recently joined team members

Once your team members set up their account, you’ll be notified that you have new team members to review in your account. 

  1. Go to My Team and select the Recently Joined tab. 
  2. Review the new team members. 
  3. If someone added themselves by mistake, remove access if necessary by turning off their access toggle.
  4. Select Remind me again to keep the number tag as a reminder, or select Okay to clear the recently joined tab.

Set up your account using the QR code 

  1. Download QuickBooks Time from the App store or Google Play store. 
    1. Scanning the QR code will take you to download the app if you don’t already have it and then pre-populate the code so you don’t have to scan it again. 
  2. Select I'm new here, then Scan QR Code.
  3. Then, scan the QR code.
  4. Create a new Intuit account, or use one you already have to sign in.
  5. Enter your first and last name. 
  6. Once you’re in the account, select Got it to get started tracking your time!

If your admin texted you a picture of the QR Code, you have some options: 

  • Print the QR code from your phone to then scan
  • Send it to a coworker’s phone to scan the code from their phone since you can't scan a code from your own device. 
  • Use the 6 digit code

If you downloaded the app but can’t find where to scan, or enter a code, you may have downloaded the QuickBooks Online app. Be sure you have the QuickBooks Time app installed and then select I’m new here.

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