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Fix incorrect sick and vacation accruals in QuickBooks Desktop Payroll

by Intuit Updated 3 months ago

Find out why sick and vacation time doesn’t accrue on paychecks and learn how to fix it in your QuickBooks Payroll.

Sick or vacation is accruing incorrectly

This could be a couple of things:

  1. Your accrual set up might be incorrect. Check out, Set up and track time off in payroll to set up or change vacation and time off.
  2. You may have time off set to accrue on sick and vacation hours paid. 

If you don’t want sick or vacation hours paid to accrue:

  1. Go to Edit, then Preferences
  2. Select Payroll & Employees, then Company Preferences
  3. Select Sick and Vacation
  4. In the Sick and Vacation Accrual section, under Do not accrue employee sick and vacation hours for, select Sick and vacation hours paid
  5. Select OK twice.

Sick or vacation doesn’t accrue on a paycheck

This could be a couple of things:

  1. Your employee hit the accrual limit.  Check your employee setup.
    1. Go to Employees, then Employee Center.
    2. Double-click the name of the employee.
    3. Select Payroll Info, then Sick/Vacation.
    4. Verify the Maximum number of hours to accrue and adjust if needed.
    5. Select OK twice.
  2. Vacation and sick only accrue on certain payroll items.
    1. It only accrues on Annual Salary, Hourly Wages and Commission items.
    2. It doesn’t accrue on Bonus items and Addition items.
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