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Record a bill payment by EFT, ATM card, or debit card

by Intuit Updated 1 year ago

Find out how to record a bill payment in QuickBooks Online that was paid via your bank's website, EFT, ATM, or debit card.

Record an EFT, ATM, or debit card payment for an open bill

  1. Select + New.
  2. Select Expenses, then Vendors.
  3. Select the vendor with the bill you'd like to pay, then select the bill.
  4. In the Action column, select Make payment.
  5. From the Bank/Credit account drop-down, select the bank.
  6. Uncheck Print Later.
  7. Enter a note in the Ref no. field to identify which payment it is.
  8. Fill in the Payment date and Amount.
  9. In the Outstanding Transactions section, select the bill or bills you're recording a payment for.
  10. Select Save and Close.

Record an expense paid by EFT, ATM, or debit card

Use this option if you paid for something that doesn't have a bill in QuickBooks.

  1. Select + New.
  2. Select Expense.
  3. From the Payment account drop-down, select the account you used to make the payment.
  4. Enter a note in the Ref no. field to identify which payment it is.
  5. Optional: Select the payee.
  6. Enter the Payment date.
  7. In the Category details column, select the Expense account to use.
  8. In the Amount column, enter the payment amount.
  9. Select Save and Close.

Record a single payment to bills from multiple vendors

Step 1: Create a Journal Entry to record the single bank transfer

  1. Select + New.
  2. Select Journal entry.
  3. On the first line, in the Account column, select the bank you made the payment from.
  4. In the Credit column, enter the total payment amount.
  5. On the second line, in the Account column, select Accounts Payable.
  6. In the Debit column, enter the amount to one of the vendor payments.
  7. In the Name column, select the Vendor you paid.
  8. Repeat these steps until you enter all vendor payments.
    When you're done, the total of all the payments should match the debit column total.
  9. Select Save and close.

Step 2: Apply the journal entry as credits to your open bills

  1. Select + New.
  2. Select Pay bills.
  3. Select the Payment account and Payment date.
  4. Select the bills you need to pay.
  5. In the Credit Applied column, enter the credit amounts.
  6. Select Save and close.
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