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Record a bill payment by EFT, ATM card, or debit card
by Intuit•32• Updated 2 years ago
Find out how to record a bill payment in QuickBooks Online that was paid via your bank's website, EFT, ATM, or debit card.
Record an EFT, ATM, or debit card payment for an open bill
- Select + New.
- Select Expenses, then Vendors.
- Select the vendor with the bill you'd like to pay, then select the bill.
- In the Action column, select Make payment.
- From the Bank/Credit account drop-down, select the bank.
- Uncheck Print Later.
- Enter a note in the Ref no. field to identify which payment it is.
- Fill in the Payment date and Amount.
- In the Outstanding Transactions section, select the bill or bills you're recording a payment for.
- Select Save and Close.
Record an expense paid by EFT, ATM, or debit card
Use this option if you paid for something that doesn't have a bill in QuickBooks.
- Select + New.
- Select Expense.
- From the Payment account drop-down, select the account you used to make the payment.
- Enter a note in the Ref no. field to identify which payment it is.
- Optional: Select the payee.
- Enter the Payment date.
- In the Category details column, select the Expense account to use.
- In the Amount column, enter the payment amount.
- Select Save and Close.
Record a single payment to bills from multiple vendors
Step 1: Create a Journal Entry to record the single bank transfer
- Select + New.
- Select Journal entry.
- On the first line, in the Account column, select the bank you made the payment from.
- In the Credit column, enter the total payment amount.
- On the second line, in the Account column, select Accounts Payable.
- In the Debit column, enter the amount to one of the vendor payments.
- In the Name column, select the Vendor you paid.
- Repeat these steps until you enter all vendor payments.
When you're done, the total of all the payments should match the debit column total. - Select Save and close.
Step 2: Apply the journal entry as credits to your open bills
- Select + New.
- Select Pay bills.
- Select the Payment account and Payment date.
- Select the bills you need to pay.
- In the Credit Applied column, enter the credit amounts.
- Select Save and close.
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