QuickBooks HelpQuickBooksHelpIntuit

Record a purchase, payment or bill using a cashier's check in QuickBooks Online

by Intuit Updated 1 month ago

A cashier's check, bank check, official check, teller's check, bank draft or treasurer's check is a check that is purchased from a financial institution guaranteed by the bank. They're usually treated as cash since most banks clear them instantly for the funds are drawn out of the financial institution's account.

Record a payment or purchase

To record a payment or purchase made with a cashier's check, you will want to use the Expense feature.

  1. Select + New.
  2. Select Expense.
  3. Choose the appropriate Payee.
  4. Select the Account the purchase of the cashier's check was made from.
  5. Fill in the following fields:
    • Ref number: Cashier's check number. Ex: Cashier Ck #00000001
    • Date: The date the cashier's check was given to the payee.
    • Amount: The amount of the cashier's check.
    • Memo: Enter the name of the Bank the cashier's check was purchased from and any other important information.
  6. Under Account Details, select the expense account associated with the reason the cashier's check was purchased.
  7. Select Save and New or Save and Close.

Record a Bill Payment

To record a Bill Payment using a cashier's check you purchased with funds drawn from your bank account:

Note: To record this check as a bill payment, the bill needs to be entered into the system prior to entering the bill payment. See Enter and pay bills for more information.

  1. Select + New.
  2. Select Check.
  3. Choose the appropriate Payee.
  4. Choose the Payment account the purchase of the cashier's check was made from.
  5. Fill in the following fields:
    • Check number: Cashier's check number. Ex: Cashier Ck# 000000001
      Note: Change the check number when entering in a new check manually, so it won't take on the sequence of the cashier's check number.
    • Date: Date cashier's check was given to payee for payment.
    • Amount: Enter amount paid to payee via the cashier's check.
    • Memo: Enter name of Bank cashier's check was purchased from and any other important information.
  6. Under Outstanding Transactions, check the bills that you want the cashier's check to apply to.
  7. Select Save and close or Save and new to write a new check.

Record the fee for purchasing a cashier's check

To record the bank fee for purchasing a cashier's check:

  1. Select + New.
  2. Select Expense.
  3. Leave the Payee blank, or you can enter the Bank name.
  4. Choose the Account affected by the fee.
  5. Fill in the following fields:
    • Ref number: Cashier's check fee.
    • Date: Date the bank charged the fee.
    • Memo: Reference for purchase of cashier's check and the check number, if desired.
    • Amount: Fee Amount
    • Account: Set this to the account that is normally used to track bank fee's (if you're not sure you'll probably want to consult your accountant).
  6. Select Save.
QuickBooks Online AdvancedQuickBooks Online EssentialsQuickBooks Online LedgerQuickBooks Online PlusQuickBooks Online Simple Start

Sign in now for personalized help

See articles customized for your product and join our large community of QuickBooks users.

More like this