QuickBooksHelpIntuit

Set up and manage your Auto Payroll

by Intuit•1003• Updated 1 week ago

QuickBooks Online Payroll saves you time by automatically making paychecks for your salaried and hourly team members who work a set number of hours. Auto Payroll works for team members paid by direct deposit or paper check.

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What you’ll need

Before you can set up Auto Payroll, you must complete your initial payroll setup and run your first payroll.

Your team members must also meet the following criteria to be eligible:

Have an Active employment status.
Be paid a fixed salary, or be an hourly team member with default hours set.
Be assigned to a pay schedule.
Have complete W-4 tax information in their profile.

Auto Payroll isn't available for employees paid by commission only, 1099 contractors, or hourly employees with varying hours each pay period.

Set default hours for ‌hourly employees

If you have hourly employees who work the same hours each work day, set their default hours to make them eligible for Auto Payroll.

Follow this link to complete the steps in product

Go to Payroll, then select Employees.
Select your team member.
From Pay types, select Start or Edit.
Enter the Hours per day and Days per week.
Select Save, then select Done.

Add or remove eligible team members from Auto Payroll

You must be the Primary Admin to manage Auto Payroll settings.

Go to Settings and select Payroll settings.
In the Auto Payroll box, select Edit ✎.
Select the employees you want to enroll in Auto Payroll.
Select Save changes.
Review the confirmation display for the total number of employees and important dates related to your Auto Payroll processing.
Select Done.

Once your employees are enrolled, you’ll receive an email with the details of your upcoming payday, 2-business days before Auto Payroll processes. You’ll get a second email after your Auto Payroll has been processed.

Make a one-time change to an upcoming autopaycheck

You can edit a team member’s pay or tax information for an upcoming payroll run. Changes must be made 3 business days before the check date, by 5 PM PT.

Follow this link to complete the steps in product .

Select Run payroll.
Select Make updates to upcoming pay period.
Select Actions ⋮, then Edit paycheck.
Edit the payroll items, then Save.
Select Save & preview Auto Payroll.
Select Save Auto Payroll.

Pay a team member manually for one pay period

If you need to pay a team member outside of the normal schedule, you can pause Auto Payroll for a single pay period. It'll resume on the next scheduled pay run.