Assign access levels to team members in Books Close

Intuit Accountant Suite uses Role-based Access Control (RBAC) to manage team member access to various functions. Before team members can work within Books Close, the primary or company admin must assign specific permissions at the firm, team, and client levels.

Step 1: Set firm-level access

First, you’ll set the team member’s general access level within the firm.

1. Sign in as the primary or company admin.
2. Select Team from the left menu, then select Users.
3. Locate the team member you wish to modify and select Edit.
4. Under the Roles dropdown, assign one of the following firm-level roles:
   • Company admin
   • Standard all access
   • Standard limited customers only
   • Standard limited customers and vendors 

Next you’ll set up the team view access. This allows the firm to see who is assigned to specific closes and tasks.

1. On the same Edit user page, scroll to and select View all permissions.
2. Scroll to the Add additional permissions section and expand Account management.
3. Find the View check box next to Team and be sure it’s selected.
4. Select Done.

Step 2: Grant client-level access

Team members must have specific access to the clients they will be working with.

1. On the Edit user page, scroll to the Access to your clients’ Quickbooks section.
2. Select the specific clients (or bulk select) you want the team member to access, then select Edit access.
3. In the side panel, assign one of the following client roles:
   • Standard all access
   • Standard limited customers only
   • Standard limited customers and vendors
   • Company admin

Step 3: Enable Books Close settings and onboarding access (Optional)

You’ll do this if the team member needs to onboard new clients or modify settings (such as templates).

1. Go to the Edit user page for the specific team member.
2. Select View all permissions.
3. Scroll to Add additional permissions and expand the Books close section.

Check the boxes to provide access to Onboarding and off-boarding clients or Settings.

Note: Granting Onboarding and off-boarding clients access will automatically grant Settings access as well.