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Accept customer payments in QuickBooks
Learn how to get QuickBooks Payments so you can process customer payments in QuickBooks.
Process payments in QuickBooks by credit card, debit, ACH bank transfer, PayPal, and Venmo. QuickBooks auto-categorizes each payment on your chart of accounts for you.
Apply for QuickBooks Payments from your QuickBooks product. Find out more about QuickBooks Payments.
Important: Your payments account auto-connects to the product you sign up from. If you signed up for QuickBooks Payments in a different QuickBooks product, link that account instead of creating a new one. Connect a Payments account to QuickBooks Online or QuickBooks Desktop.
Go digital and manage all your payments in one place with QuickBooks Payments.
Video transcript
[0:00] QuickBooks Payments lets you accept online, in-person, and keyed-in payments inside QuickBooks Online, so you get paid faster and your books stay up to date. In this video, we'll walk through how to activate payments, verify your business info, and manage your payment settings. To get started, select the gear icon, then Account and settings. Open the Payments tab.
[0:22] If you already use Merchant Services or the GoPayment app, select Connect your payments account to link it. To activate a new account, select Activate payments. First, verify your information. Enter your legal business name, the last four digits of the business owner's social security number, and the owner's phone number.
[0:43] Select Continue with autofill to let QuickBooks pull in your business details, or Enter info manually. Next, review your information. Confirm your business details. Use the toggle to add a DBA if your business goes by a different name. Then enter the owner's information. When everything looks right, select Save and continue. Last, choose where to deposit your funds.
[1:08] If a bank account is already linked, select it to use the same account. To use a different bank, select Add a bank account. Review the terms, then Complete set up. QuickBooks reviews your information to get everything ready. Once approved, you'll see a confirmation that Payments is ready to go, along with quick links to send an invoice or create a payment link.
[1:31] You'll also get an approval email summarizing what you can do with QuickBooks Payments and any additional tools you're approved to use, like QuickBooks Bill Pay and QuickBooks Business Network. After activation, manage your account anytime from the Payments tab in Account and settings.
[1:50] Here you can view your merchant details, deposit speeds, deposit account, monthly statements, and dispute protection coverage. To pass payment processing fees to your customers, from Account and settings, select Sales, then Invoice payments. Turn off your business payment methods to give customers the option to cover the fee when they pay by bank transfer.
[2:12] Now you're ready to accept payments and get paid faster in QuickBooks Online.
Sign up through QuickBooks Online
Sign in to QuickBooks Online as an admin.
Manual steps to sign up for Payments
Select Settings ⚙, then select Account and Settings.
Select Payments, then select Learn more in the QuickBooks Payments section.
Select Set up Payments.
The Payments signup window displays three sections:
In the Business section, select Start. Fill out the form and tell us about your business. When you're done, select Next.
In the Owner/Proprietor section, select Start. Fill out the form and then select Next.
In the Payment deposit section, select Start. You have the option to get a QuickBooks Checking account OR select a different bank account for your customer payments. Get more info about QuickBooks Checking.
If you choose to get a QuickBooks Checking account, ensure the name on the debit card is correct.
If you choose a different bank account, select Add and search for your bank. Enter the sign-in info you use for your bank, then select Connect.
When you're finished with all of the sections, select Get Set Up.
You'll get an email about your enrollment in a few business days. If approved, you can order things like a mobile card reader directly from the email.
Sign up through QuickBooks Desktop
Go to All apps
, then Customer Hub, then Overview (Take me there).Follow the on-screen steps and fill out the form to apply.
Sign up on the web
Disclaimer: QuickBooks Payments account subject to eligibility criteria, credit and application approval. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.
Note: Once you sign up for Payments, make sure to review the Merchant Services Agreements.
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