Integrate QuickBooks Time and Intuit Practice Management powered by Karbon

Learn how to integrate QuickBooks Time with Intuit Practice Management powered by Karbon. 

Intuit Practice Management is a workflow and customer relations management software, focused on accountants and bookkeepers. It makes it simple to manage clients and work, and the integration with QuickBooks Time allows time tracking against those clients directly in Intuit Practice Management.   

Before you begin 

• Make sure your customers in QuickBooks Time match the contact names in Intuit Practice Management exactly. This prevents any code duplication. 
• Make sure the team members in QuickBooks Time match the colleagues in Intuit Practice Management. These profiles don't link together, so each individual needs to be set up in both places for timesheets to sync between systems. 
• In Intuit Practice Management, turn on the Time and Budgets feature to turn on time tracking in your account.
• In QuickBooks Time, turn on custom fields, to sync your tasks and roles from Intuit Practice Management. Tasks and roles will appear as two required fields on timesheets.  

Set up the integration

1. In Intuit Practice Management, to go Settings, then Connected Apps. 
2. Search for QuickBooks Time, and select Connect.
3. Select Connect an existing account.
   1. If you don’t already have an account, you can choose to start a QuickBooks Time trial.
4. Sign in to QuickBooks Time.
5. Select Allow access. 

Sync contacts

1. In Intuit Practice Management, go back to Settings.
2. Select from the dropdown what to sync between QuickBooks Time and Intuit Practice Management: Contacts or Contacts and Work.
   1. These sync into QuickBooks Time as Customers and Sub-customers. 
3. Then, select which contact types you want to track time against.
4. Select Save & Sync. 

Notes: 

• Once the initial sync has completed, all future syncs will happen automatically. If you add a new contact in Intuit Practice Management, it'll automatically appear in QuickBooks Time. 
• If you update a contact, it must be updated in both Karbon and QuickBooks Time. Once a link is created between two codes, it won't break, even if the names are different. 

Track Time

Time can be tracked in either QuickBooks Time or Intuit Practice Management, and it'll sync automatically to the other software. Clients, work, tasks, roles, and any other applicable fields will appear on timesheets in both QuickBooks Time and Intuit Practice Management. 

Notes: 

• Time tracked by clock in and clock out in QuickBooks Time will only sync as total hours and minutes in Intuit Practice Management. 
• Karbon only displays the last 2 months worth of time for any given contact or work. 
• Learn more about tracking time in QuickBooks Time.
• Learn more about tracking time in Intuit Practice Management. 

Disconnect the integration 

1. In Karbon, go to Practice Settings, then Connected Apps.
2. Select Manage, then Disconnect.