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Track and submit your time in QuickBooks Time web

by Intuit Updated 5 months ago

Learn how to track, edit, and submit your time as a team member in QuickBooks Time web dashboard.

Note: If you use QuickBooks Workforce, you can track your time there. Admins can also track their time or their team members’ time in QuickBooks Online or QuickBooks Online Payroll if they use QuickBooks.

Learn how to:

Clock in or out using time clock

  1. In a web browser, sign in to QuickBooks Time.
  2. Select Time Clock, then do one of the following:
    • From the list, select a job or customer, and select Clock In
    • If there are no jobs or customers listed, select Clock In.
  3. If you want to switch to a different job or customer, select it from the list, and select Switch.
  4. When you’re done working, select Clock Out.

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Track time using time entries

Use timesheets to enter clock -in and clock -out times

  1. Go to Time Entries, then Timesheets.
  2. Select + Add Time.
  3. Enter your name and the remaining information, and select Save.

Use manual time card to enter total hours

  1. Go to Time Entries, then select Manual Time Card.
    1. To display your hours and minutes in HH:MM format, select Options, then Display time in HH:MM.
  2. Select the date range.
  3. Select Switch User, and enter your name. 
  4. If you track time against a job or customer, select (no job) or (no customer), and select from the list.
  5. Select inside the cell to add the number of hours worked. 
    1. For example, to enter 8 1/2 hours, type 8.5 or 8:30.
  6. Add Notes, if needed.
  7. Enter hours and notes to each day, then select Save.

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Take a break 

Note: If your admin set up automatically inserted breaks, a break timesheet will be inserted after you clock out.

  1. In QuickBooks Time, select Time Clock.
  2. Select Take Break, then select a break type.
  3. To end the break, select End Break. You’ll be automatically clocked back into the same job or customer.
    1. If your admin set a required length for the break, you can’t select End Break until it's reached the minimum required time.

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Edit or delete your timesheet

Note: If you forget to clock in or out, you can adjust your time if your admin has granted you the permission.

  1. In QuickBooks Time, select Time Entries, then Timesheets.
  2. Select the correct date range, and find the timesheet you want to edit or delete.
    • To edit, select Edit Time ✎, make the changes, and select Save.
    • To delete, select Delete Time , then Delete to confirm.

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Submit your time

Note: You won't be able to edit your hours after submitting your timesheet unless your admin or manager rejects it. To review and submit timesheets, your admin must turn on that feature.

  1. In QuickBooks Time, select Time Entries, then Timesheets.
  2. Select Submit.
  3. Select the dates to submit, then select Submit Time
  4. Select Submit again to confirm.

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