Sometimes a vendor may give you credit with them as a promotion or a thank you. Here's how to record the credit and apply it toward any open or future bill with them.
Step 1: Enter a vendor credit
This makes sure the credit hits the expense account you use for this vendor.
- Select +Â New.
- Select Vendor credit.
- In the Vendor â–Ľ dropdown, select your vendor.
- Depending on how you record purchases with this vendor, enter the Category details or Item details.
- Note: This is usually the category, product, or service you’re getting credit for.
- Select Save and close.
Step 2: Deposit the money you got from the vendor
- Select +Â New.
- Select Bank deposit.
- In the Account dropdown menu, select the account where you got the refund.
- In the Add funds to this deposit section, fill out the following fields:
- Received from: Select which vendor gave you a refund.
- Account: Select Accounts Payable. Important: You need to pick Accounts Payable so you can tie the refund to the vendor credit. This may seem a little strange, but it’s the best way to do this.
- Payment method: Enter the method your vendor used to refund you.
- Amount: Enter the amount of your refund.
- Select Save and close.
Step 3: Apply vendor credits to a bill
Keep your vendor expenses accurate, even if you aren’t paying a bill.
- Select +Â New.
- Select Pay bills.
- Select the bank deposit you just created. You’ll see the amount of the vendor credit in the Credit Applied field. The Total payment should be US $0.00.
- Select Save and close.