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Pay Workers' Compensation premiums in QuickBooks Desktop

SOLVEDby QuickBooks5Updated April 19, 2023

Learn how to pay your Workers’ Compensation premiums in QuickBooks Desktop.

Get your Workers’ Compensation premiums calculations for multiple states, then pay them through check. You can also make an adjustment if needed. Here’s how.

Step 1: Calculate Workers' Compensation premiums for each state

The manual Workers Compensation feature is not set up to support workers compensation calculations for multiple states. There are some things you can do to use the feature for at least part of your calculations.

Here’s how to calculate your total Workers' Compensation premiums.

  1. Go to the Reports menu, then select Employees & Payroll.
  2. Select Workers Comp Summary.
  3. Set the date range.
  4. Select Customize Report, then the Filters tab.
  5. Select Workers Comp Code and all the codes that apply to a single state from the filters, then OK.
  6. In the WC Premium column, take note of the total and multiply it by the experience modification rate for the corresponding state. This gives you your adjusted (final) Workers' Compensation premium for that state for the given time period.

Step 2: Create a check

After you calculate your state-by-state premiums for a given time period, pay your premiums using a payroll liability check.

Follow the same steps you would to pay your payroll liabilities. Use the payroll item as Workers Compensation, unless you renamed it when you set up Workers Compensation.

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