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Kansas Payroll Tax Compliance

Use this information to ensure compliance with state payroll tax regulations. Find details on tax forms, withholdings, unemployment and other tax, e-file and pay information, general state and agency information, and employer registration.

Tax Forms

Agency Form Detail

Form ID	Tax Code	Form Name
New Hire Report (Filing)	UI	New Hire Report	view
Effective Date Form Name New Hire Report Filing Frequency As required Filing Due Dates Due within 20 days after the employee is hired, rehired or returns to work. Employers who submit reports electronically shall submit the reports by two monthly transmissions, if necessary, which are not less than 12 days or more than 16 days apart. W2's sent with Annual Filing? No File Zero Wages Rule No File Zero Liability Rules No Send Methods Available in QuickBooks Desktop Payroll Effective Date Filing Methods-DIY Print and Mail Send Methods Available in QuickBooks Online Payroll Filing Methods Signature-ready form to be printed, signed, and mailed to tax agency. Payment Methods N/A
K-CNS 101 (Filing)	UI	Quarterly Wage Report - Continuation Sheet	view
Effective Date Subform of K-CNS 100 Form Name Quarterly Wage Report - Continuation Sheet Filing Frequency Quarterly Filing Due Dates Filed with form K-CNS 100 when needed W2's sent with Annual Filing? No File Zero Wages Rule Yes File Zero Liability Rules Yes Send Methods Available in QuickBooks Desktop Payroll Effective Date Filing Methods-DIY Report E-file Send Methods Available in QuickBooks Online Payroll Filing Methods Electronic filing submission to the agency. or Signature-ready form to be printed, signed, and mailed to tax agency. Payment Methods N/A
K-CNS 100 (Filing)	UI	Quarterly Wage Report and Unemployment Tax Return	view
Effective Date Form Name Quarterly Wage Report and Unemployment Tax Return Filing Frequency Quarterly Filing Due Dates Due the last day of the month following the end of the quarter (April 30, July 31, October 31, and January 31). W2's sent with Annual Filing? No File Zero Wages Rule Yes File Zero Liability Rules Yes Send Methods Available in QuickBooks Desktop Payroll Effective Date Filing Methods-DIY Report E-file Payment Methods-DIY Check E-pay Send Methods Available in QuickBooks Online Payroll Filing Methods Electronic filing and payment submission to the agency. or Signature-ready form to be printed, signed, and mailed to tax agency. Payment Methods ACH Debit or Check
KW-3 (Filing)	WH	Annual Withholding Tax Return & Transmittal	view
Effective Date Form Name Annual Withholding Tax Return & Transmittal Filing Frequency Annual Filing Due Dates Due by the last day of January. W2's sent with Annual Filing? Yes File Zero Wages Rule Yes File Zero Liability Rules Yes Send Methods Available in QuickBooks Desktop Payroll Effective Date Send Methods Available in QuickBooks Online Payroll Filing Methods Electronic filing submission to the agency. or Worksheet to be used to assist with the filing submission to the agency. Payment Methods None
KW-3E (Filing)	WH	Annual Withholding Tax Return (For use by EFT filers only)	view
Effective Date Form Name Annual Withholding Tax Return (For use by EFT filers only) Filing Frequency Annual Filing Due Dates Due by the last day of January. W2's sent with Annual Filing? Yes File Zero Wages Rule No File Zero Liability Rules No Send Methods Available in QuickBooks Desktop Payroll Effective Date Send Methods Available in QuickBooks Online Payroll Filing Methods Electronic filing submission to the agency. or Worksheet to be used to assist with the filing submission to the agency. Payment Methods None
State W2 (Filing)	WH	Wage and Tax Statement	view
Effective Date Form Name Wage and Tax Statement Filing Frequency Annual Filing Due Dates The last day of January. W2's sent with Annual Filing? No File Zero Wages Rule No File Zero Liability Rules No Send Methods Available in QuickBooks Desktop Payroll Effective Date Filing Methods-DIY Create File and Upload Send Methods Available in QuickBooks Online Payroll Filing Methods Electronic filing submission to the agency. or Signature-ready form to be printed, signed, and mailed to tax agency. Payment Methods N/A
KW-5 (Filing and Payment)	WH	Withholding Tax Deposit Report	view
Effective Date Form Name Withholding Tax Deposit Report Filing Frequency Quadmonthly Semimonthly Monthly Quarterly Annual Filing Due Dates Quadmonthly: Due within 3 banking days of the 7, 15 and 21 and last day of the month. Semimonthly: Due on the 25th of the same month for the 1st-15th. Due on the 10th of the following month for the 16th through the end of the month. Monthly: Due the 15th of the following month. Quarterly: Due the 25th of the month following the last month of the quarter. Annual: Due January 25th of the following year. W2's sent with Annual Filing? No File Zero Wages Rule Yes File Zero Liability Rules Yes Send Methods Available in QuickBooks Desktop Payroll Effective Date Filing Methods-DIY Report Send Methods Available in QuickBooks Online Payroll Filing Methods Electronic payment submission to the agency. or Worksheet to be used to assist with the payment submission to the agency. Payment Methods ACH Credit

Withholdings

Agency contact information

Effective Date

Agency Name: Kansas Department of Revenue

Vendor Payable Name: Kansas Withholding Tax

Mailing Address: Withholding Tax PO Box 758572 Topeka, KS 66675-8572

Phone Numbers: Tax Information 785-368-8222

Support Email: kdor_tac@ks.gov

Agency Website URL: https://www.ksrevenue.org/bustaxtypeswh.html

Agency Holidays

Effective Date

Agency Holidays: For Federal Reserve Holidays refer to Agency IRS, Tax Items, WH/SS/Medicare State Observed Holidays: None that impact State withholding deposits

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date

Account Number Name: KS Dept of Revenue Taxpayer Acct No.

QuickBooks Employer Account Number Format(s): 036-#99999999F01 or 999-#99999999Z99

Agency Withholding Details

Effective Date

WH Supported?: Yes

Allowance Amount Detail: $2,250.00 annually.

Supplemental Rate Detail: 5% if computed seperately and Federal withholding is computed as a percentage of the payment.

W4 Requirements

Effective Date

Can Use Federal W4?: No

Agency Tax Payment Details

Effective Date

Tax Payment Name: KS Withholding

Verification Tracking

Last Verified Date: 02-12-2019

Tax Payment Frequency Detail

Payment Frequency	Payment Name
Annual	KS Withholding	view
Effective Date Tax Payment Name KS Withholding Frequency Annual Liability Accrual Period Calendar Year Due Date Due January 25th of the following year Threshold Requirement Annual withholding less than or equal to $200
Monthly	KS Withholding	view
Effective Date Tax Payment Name KS Withholding Frequency Monthly Liability Accrual Period Calendar Month Due Date Due the 15th of the following month Threshold Requirement Annual withholding greater than $1,200, but less than or equal to $8,000
Quad-Monthly	KS Withholding	view
Effective Date Tax Payment Name KS Withholding Frequency Quad-Monthly Liability Accrual Period 1st-7th, 8th-15th, 16th-21st, 22nd - EOM Due Date Due 3 banking days after the end of the period Threshold Requirement Annual withholding greater than $100,000
Quarterly	KS Withholding	view
Effective Date Tax Payment Name KS Withholding Frequency Quarterly Liability Accrual Period Calendar Quarter Due Date Due the 25th of the month following the last month of the quarter Threshold Requirement Annual withholding greater than $200, but less than or equal to $1,200
Semi-Monthly	KS Withholding	view
Effective Date Tax Payment Name KS Withholding Frequency Semi-Monthly Liability Accrual Period 1st-15th, 16th - EOM Due Date For 1st-15th, due on the 25th of the same month; for 16th-EOM, due on the 10th of the following month Threshold Requirement Annual withholding greater than $8,000, but less than or equal to $100,000

Electronic Mandate Requirements

Effective Date

Employer Filing Requirements: WH Filing: All filings must be done electronically. Amended returns will still be filed on paper. W-2/1099: Employers reporting 51 or more employees must file electronically.

Employer Payment Requirements: Employers with a tax liability of $45,000 or more are required to pay electronically.

Unemployment Tax

Agency contact information

Effective Date

Agency Name: Kansas Department of Labor

Vendor Payable Name: Kansas Employment Security Fund

Mailing Address: 1309 SW Topeka Blvd. Topeka, KS 66612-1816

Phone Numbers: General Information 785-296-5000 Employer New Accounts 785-296-5027

Support Email: KDOL.UITax@ks.gov

Agency Website URL: http://www.kansasemployer.gov/

Agency Holidays

Effective Date

Agency Holidays: For Federal Reserve Holidays refer to Agency IRS, Tax Items WH/SS/Medicare: State Observed Holidays: Day after Thanksgiving - November 29 (Not a banking holiday) Christmas Eve - December 24 (Not a banking holiday)

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date

Account Number Name: KS Dept of Labor Acct No.

QuickBooks Employer Account Number Format(s): 999999

Agency Tax Rate Detail

Effective Date

Fixed Dollar Amount: N/A

Minimum Rate: N/A

Maximum Rate: 7.1%

New Employer Rate: 2.7%

Employer Wage Base

Effective Date

Wage Base Amount: $14,000.00

Employee Rates

Fixed Rate: N/A

Employee Wage Base

Wage Base Amount: N/A

Agency Tax Payment Details

Effective Date

Tax Payment Name: KS Unemployment Insurance

Verification Tracking

Last Verified Date: 07-30-2019

Tax Payment Frequency Detail

Payment Frequency	Payment Name
Quarterly	KS Unemployment Insurance	view
Effective Date Tax Payment Name KS Unemployment Insurance Frequency Quarterly Liability Accrual Period Calendar Quarter Due Date Due the last day of the month following the end of the quarter (April 30, July 31, October 31, January 31). Threshold Requirement NA

Electronic Mandate Requirements

Effective Date

Employer Filing Requirements: Employers with 50 or more employees must file electronically.

Employer Payment Requirements: Employers with 50 or more employees must pay electronically.

E-file & Pay

Electronic Form Requirement Detail

Form ID
K-CNS 100	view
Effective Date Filing Enrollment Instructions You do not need to enroll with Kansas Department of Labor (KDOL) in order to e-file through Quickbooks. Payment Enrollment Instructions You do not need to enroll with Kansas Department of Labor (KDOL) in order to e-pay through Quickbooks. Login Requirements No User ID, PIN or password required! Additional Login Requirements Not applicable. Change Bank Account Instruction You can select the bank account and the routing number to use when you make your e-payment. Make sure that the bank account and routing number that you want to use is set up correctly for e-pay. Penalty & Interest Requirements Yes. You can combine your penalty and liability payments. If you have a liability balance that is past due, the payment will be applies to the past due balance first, then to the penalty. Paying Penalty & Interest 1) Open the Payroll Center. 2) In the Pay Scheduled Liabilities section, select the scheduled payment for which you want to make a penalty or interest payment. 3) Click View/Pay. 4) On the Payroll Liabilities tab, verify the liability payroll items and amounts, if you're combining the penalty payment with a liability payment. 5) Click the Expenses tab. 6) In the Account column, select the payroll expense account you want to apply to the penalty amount. 7) In the Amount column, enter the amount of the penalty. 8) Click Recalculate and verify the new amount. 9) Click E-pay and submit the e-payment. Alternative Submission Process File directly on the Kansas Department of Labor Online Filing site. Alternatively, you can print and mail your form and check.
K-CNS 101	view
Effective Date Filing Enrollment Instructions You do not need to enroll with Kansas Departement of Labor (KDOL) in order to e-file through Quickbooks. Payment Enrollment Instructions Not Applicable Login Requirements No User ID, PIN or password required! Additional Login Requirements Not applicable. Change Bank Account Instruction Not applicable. Alternative Submission Process File directly on the Kansas Department of Labor Online Filing site. Alternatively, you can print and mail your form.

Employer Registration

Withholding Tax

How does the agency prefer the employer to register?: Online

Where can I find out more about the agency process for registration?: http://www.ksrevenue.org/busregistration.html

Is there a registration fee?: No

What is the name of the form to use for registration?: Kansas Business Center

What is the link to the form for registration?: https://www.accesskansas.org/businesscenter/

Additional information about the registration for this state.: After registering online it will take 48 hours for the application to process and generate an account number that will be sent to the employer in the mail. Fax/Mail a registration will take 3-4 weeks to process and issue an account number.

Unemployment Insurance Tax

How does the agency prefer the employer to register?: Online

Where can I find out more about the agency process for registration?: https://www.kansasemployer.gov/uitax/account/Register.aspx?ReturnUrl

Is there a registration fee?: No

What is the name of the form to use for registration?: KS DOL Employer Registration

What is the link to the form for registration?: https://www.kansasemployer.gov/uitax/account/Register.aspx?ReturnUrl

Additional information about the registration for this state.: Online registration will create an account number immediately and show on the screen. Fax/Mail registration will take 3-4 days once received. Account number will be mailed to employer. ACH payment method can be turned on if we have AID

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