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Kansas Payroll Tax Compliance

Use this information to ensure compliance with state payroll tax regulations. Find details on tax forms, withholdings, unemployment and other tax, e-file and pay information, general state and agency information, and employer registration.

Agency Form Detail

Form ID Tax Code Form Name
New Hire Report (Filing) UI New Hire Report
Effective Date
Form Name
New Hire Report
Filing Frequency
As required
Filing Due Dates
Due within 20 days after the employee is hired, rehired or returns to work. Employers who submit reports electronically shall submit the reports by two monthly transmissions, if necessary, which are not less than 12 days or more than 16 days apart.
W2's sent with Annual Filing?
No
File Zero Wages Rule
No
File Zero Liability Rules
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
N/A
K-CNS 101 (Filing) UI Quarterly Wage Report - Continuation Sheet
Effective Date
Subform of
K-CNS 100
Form Name
Quarterly Wage Report - Continuation Sheet
Filing Frequency
Quarterly
Filing Due Dates
Filed with form K-CNS 100 when needed
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Report E-file

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing submission to the agency. or Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
N/A
K-CNS 100 (Filing) UI Quarterly Wage Report and Unemployment Tax Return
Effective Date
Form Name
Quarterly Wage Report and Unemployment Tax Return
Filing Frequency
Quarterly
Filing Due Dates
Due the last day of the month following the end of the quarter (April 30, July 31, October 31, and January 31).
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Report E-file
Payment Methods-DIY
Check E-pay

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing and payment submission to the agency. or Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
ACH Debit or Check
KW-3 (Filing) WH Annual Withholding Tax Return & Transmittal
Effective Date
Form Name
Annual Withholding Tax Return & Transmittal
Filing Frequency
Annual
Filing Due Dates
Due by the last day of January.
W2's sent with Annual Filing?
Yes
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing submission to the agency. or Worksheet to be used to assist with the filing submission to the agency.
Payment Methods
None
KW-3E (Filing) WH Annual Withholding Tax Return (For use by EFT filers only)
Effective Date
Form Name
Annual Withholding Tax Return (For use by EFT filers only)
Filing Frequency
Annual
Filing Due Dates
Due by the last day of January.
W2's sent with Annual Filing?
Yes
File Zero Wages Rule
No
File Zero Liability Rules
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing submission to the agency. or Worksheet to be used to assist with the filing submission to the agency.
Payment Methods
None
State W2 (Filing) WH Wage and Tax Statement
Effective Date
Form Name
Wage and Tax Statement
Filing Frequency
Annual
Filing Due Dates
The last day of January.
W2's sent with Annual Filing?
No
File Zero Wages Rule
No
File Zero Liability Rules
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Create File and Upload

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing submission to the agency. or Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
N/A
KW-5 (Filing and Payment) WH Withholding Tax Deposit Report
Effective Date
Form Name
Withholding Tax Deposit Report
Filing Frequency
Quadmonthly Semimonthly Monthly Quarterly Annual
Filing Due Dates
Quadmonthly: Due within 3 banking days of the 7, 15 and 21 and last day of the month. Semimonthly: Due on the 25th of the same month for the 1st-15th. Due on the 10th of the following month for the 16th through the end of the month. Monthly: Due the 15th of the following month. Quarterly: Due the 25th of the month following the last month of the quarter. Annual: Due January 25th of the following year.
W2's sent with Annual Filing?
No
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Report

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic payment submission to the agency. or Worksheet to be used to assist with the payment submission to the agency.
Payment Methods
ACH Credit

Agency contact information

Effective Date
Agency Name
Kansas Department of Revenue
Vendor Payable Name
Kansas Withholding Tax
Mailing Address
Withholding Tax PO Box 758572 Topeka, KS 66675-8572
Phone Numbers
Tax Information 785-368-8222
Support Email
kdor_tac@ks.gov
Agency Website URL
https://www.ksrevenue.org/bustaxtypeswh.html

Agency Holidays

Effective Date
Agency Holidays
For Federal Reserve Holidays refer to Agency IRS, Tax Items, WH/SS/Medicare State Observed Holidays: None that impact State withholding deposits

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date
Account Number Name
KS Dept of Revenue Taxpayer Acct No.
QuickBooks Employer Account Number Format(s)
036-#99999999F01 or 999-#99999999Z99

Agency Withholding Details

Effective Date
WH Supported?
Yes
Allowance Amount Detail
$2,250.00 annually.
Supplemental Rate Detail
5% if computed seperately and Federal withholding is computed as a percentage of the payment.

W4 Requirements

Effective Date
Can Use Federal W4?
No

Agency Tax Payment Details

Effective Date
Tax Payment Name
KS Withholding

Verification Tracking

Last Verified Date
02-12-2019

Tax Payment Frequency Detail

Payment Frequency Payment Name
Annual KS Withholding
Effective Date
Tax Payment Name
KS Withholding
Frequency
Annual
Liability Accrual Period
Calendar Year
Due Date
Due January 25th of the following year
Threshold Requirement
Annual withholding less than or equal to $200
Monthly KS Withholding
Effective Date
Tax Payment Name
KS Withholding
Frequency
Monthly
Liability Accrual Period
Calendar Month
Due Date
Due the 15th of the following month
Threshold Requirement
Annual withholding greater than $1,200, but less than or equal to $8,000
Quad-Monthly KS Withholding
Effective Date
Tax Payment Name
KS Withholding
Frequency
Quad-Monthly
Liability Accrual Period
1st-7th, 8th-15th, 16th-21st, 22nd - EOM
Due Date
Due 3 banking days after the end of the period
Threshold Requirement
Annual withholding greater than $100,000
Quarterly KS Withholding
Effective Date
Tax Payment Name
KS Withholding
Frequency
Quarterly
Liability Accrual Period
Calendar Quarter
Due Date
Due the 25th of the month following the last month of the quarter
Threshold Requirement
Annual withholding greater than $200, but less than or equal to $1,200
Semi-Monthly KS Withholding
Effective Date
Tax Payment Name
KS Withholding
Frequency
Semi-Monthly
Liability Accrual Period
1st-15th, 16th - EOM
Due Date
For 1st-15th, due on the 25th of the same month; for 16th-EOM, due on the 10th of the following month
Threshold Requirement
Annual withholding greater than $8,000, but less than or equal to $100,000

Electronic Mandate Requirements

Effective Date
Employer Filing Requirements
WH Filing: All filings must be done electronically. Amended returns will still be filed on paper. W-2/1099: Employers reporting 51 or more employees must file electronically.
Employer Payment Requirements
Employers with a tax liability of $45,000 or more are required to pay electronically.

Agency contact information

Effective Date
Agency Name
Kansas Department of Labor
Vendor Payable Name
Kansas Employment Security Fund
Mailing Address
1309 SW Topeka Blvd. Topeka, KS 66612-1816
Phone Numbers
General Information 785-296-5000 Employer New Accounts 785-296-5027
Support Email
KDOL.UITax@ks.gov
Agency Website URL
http://www.kansasemployer.gov/

Agency Holidays

Effective Date
Agency Holidays
For Federal Reserve Holidays refer to Agency IRS, Tax Items WH/SS/Medicare: State Observed Holidays: Day after Thanksgiving - November 29 (Not a banking holiday) Christmas Eve - December 24 (Not a banking holiday)

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date
Account Number Name
KS Dept of Labor Acct No.
QuickBooks Employer Account Number Format(s)
999999

Agency Tax Rate Detail

Effective Date
Fixed Dollar Amount
N/A
Minimum Rate
N/A
Maximum Rate
7.1%
New Employer Rate
2.7%

Employer Wage Base

Effective Date
Wage Base Amount
$14,000.00

Employee Rates

Fixed Rate
N/A

Employee Wage Base

Wage Base Amount
N/A

Agency Tax Payment Details

Effective Date
Tax Payment Name
KS Unemployment Insurance

Verification Tracking

Last Verified Date
07-30-2019

Tax Payment Frequency Detail

Payment Frequency Payment Name
Quarterly KS Unemployment Insurance
Effective Date
Tax Payment Name
KS Unemployment Insurance
Frequency
Quarterly
Liability Accrual Period
Calendar Quarter
Due Date
Due the last day of the month following the end of the quarter (April 30, July 31, October 31, January 31).
Threshold Requirement
NA

Electronic Mandate Requirements

Effective Date
Employer Filing Requirements
Employers with 50 or more employees must file electronically.
Employer Payment Requirements
Employers with 50 or more employees must pay electronically.

Electronic Form Requirement Detail

Form ID
K-CNS 100
Effective Date
Filing Enrollment Instructions
You do not need to enroll with Kansas Department of Labor (KDOL) in order to e-file through Quickbooks.
Payment Enrollment Instructions
You do not need to enroll with Kansas Department of Labor (KDOL) in order to e-pay through Quickbooks.
Login Requirements
No User ID, PIN or password required!
Additional Login Requirements
Not applicable.
Change Bank Account Instruction
You can select the bank account and the routing number to use when you make your e-payment. Make sure that the bank account and routing number that you want to use is set up correctly for e-pay.
Penalty & Interest Requirements
Yes. You can combine your penalty and liability payments. If you have a liability balance that is past due, the payment will be applies to the past due balance first, then to the penalty.
Paying Penalty & Interest
1) Open the Payroll Center. 2) In the Pay Scheduled Liabilities section, select the scheduled payment for which you want to make a penalty or interest payment. 3) Click View/Pay. 4) On the Payroll Liabilities tab, verify the liability payroll items and amounts, if you're combining the penalty payment with a liability payment. 5) Click the Expenses tab. 6) In the Account column, select the payroll expense account you want to apply to the penalty amount. 7) In the Amount column, enter the amount of the penalty. 8) Click Recalculate and verify the new amount. 9) Click E-pay and submit the e-payment.
Alternative Submission Process
File directly on the Kansas Department of Labor Online Filing site. Alternatively, you can print and mail your form and check.
K-CNS 101
Effective Date
Filing Enrollment Instructions
You do not need to enroll with Kansas Departement of Labor (KDOL) in order to e-file through Quickbooks.
Payment Enrollment Instructions
Not Applicable
Login Requirements
No User ID, PIN or password required!
Additional Login Requirements
Not applicable.
Change Bank Account Instruction
Not applicable.
Alternative Submission Process
File directly on the Kansas Department of Labor Online Filing site. Alternatively, you can print and mail your form.

Withholding Tax

How does the agency prefer the employer to register?
Online
Where can I find out more about the agency process for registration?
http://www.ksrevenue.org/busregistration.html
Is there a registration fee?
No
What is the name of the form to use for registration?
Kansas Business Center
What is the link to the form for registration?
https://www.accesskansas.org/businesscenter/
Additional information about the registration for this state.
After registering online it will take 48 hours for the application to process and generate an account number that will be sent to the employer in the mail. Fax/Mail a registration will take 3-4 weeks to process and issue an account number.

Unemployment Insurance Tax

How does the agency prefer the employer to register?
Online
Where can I find out more about the agency process for registration?
https://www.kansasemployer.gov/uitax/account/Register.aspx?ReturnUrl
Is there a registration fee?
No
What is the name of the form to use for registration?
KS DOL Employer Registration
What is the link to the form for registration?
https://www.kansasemployer.gov/uitax/account/Register.aspx?ReturnUrl
Additional information about the registration for this state.
Online registration will create an account number immediately and show on the screen. Fax/Mail registration will take 3-4 days once received. Account number will be mailed to employer. ACH payment method can be turned on if we have AID

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