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Intuit
17 helpful votes

Social Security Administration Payroll Tax Compliance

Use this information to ensure compliance with the Social Security Administration. Find details about wage and tax statements (W-2 & W-3), e-file and pay information, and general agency information.

Agency Form Detail

Form ID Tax Code Form Name
Federal W3 WH/SS/Medicare Transmittal of Wage and Tax Statements
Effective Date
Form Name
Transmittal of Wage and Tax Statements
Filing Frequency
Annual
Filing Due Dates
Paper and electronic filings: Must be filed by January 31, 2019.
W2's sent with Annual Filing?
Yes
File Zero Wages Rule
Yes
File Zero Liability Rules
Yes

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail E-file

Send Methods Available in QuickBooks Online Payroll

Filing Methods
None
Payment Methods
None
Federal W2 (Filing) WH/SS/Medicare Wage and Tax Statement
Effective Date
Form Name
Wage and Tax Statement
Filing Frequency
Annual
Filing Due Dates
Paper and electronic filings: Must be filed by January 31, 2019.
W2's sent with Annual Filing?
No
File Zero Wages Rule
No
File Zero Liability Rules
No

Send Methods Available in QuickBooks Desktop Payroll

Effective Date
Filing Methods-DIY
Print and Mail E-file

Send Methods Available in QuickBooks Online Payroll

Filing Methods
Electronic filing submission to the agency. or Signature-ready form to be printed, signed, and mailed to tax agency.
Payment Methods
N/A

Agency contact information

Effective Date
Agency Name
Social Security Administration
Vendor Payable Name
United States Treasury
Phone Numbers
800-772-6270
Support Email
employerinfo@ssa.gov
Agency Website URL
https://www.socialsecurity.gov/employer/

Agency Holidays

Effective Date
Agency Holidays
2019 Federal Holiday Schedule New Year's Day - January 1 Martin Luther King, Jr. - January 21 Presidents Day (Washington's Birthday) - February 18 Memorial Day - May 27 Independence Day - July 4 Labor Day - September 2 Columbus Day - October 14 Veterans Day - November 11 Thanksgiving Day - November 28 Christmas Day - December 25 Other Federal Holiday: Emancipation Day - April 16 (Not a banking Holiday)

Agency Account Number Formats (QuickBooks Desktop Payroll only)

Effective Date
Account Number Name
Federal Employer Identification No. (EIN)
QuickBooks Employer Account Number Format(s)
99-9999999

Electronic Mandate Requirements

Effective Date
Employer Filing Requirements
W-2: Employers with 250 or more Forms W-2 must file electronically.
Employer Payment Requirements
No Mandate

Agency Tax Rate Detail

Effective Date
Fixed Dollar Amount
N/A
Minimum Rate
N/A
Maximum Rate
N/A
New Employer Rate
N/A

Employer Wage Base

Effective Date
Wage Base Amount
$132,900.00

Employee Rates

Effective Date
Fixed Rate
6.2%

Employee Wage Base

Effective Date
Wage Base Amount
$132,900.00

Electronic Form Requirement Detail

Form ID
Annual Form W-2/W-3
Effective Date
Filing Enrollment Instructions
You don't need to enroll with the Social Security Administration (SSA) in order to e-file Forms W-2/W-3 through Quickbooks. If filing outside of QuickBooks, users can enroll as a user and begin using the e-file system immediately.
Payment Enrollment Instructions
Not applicable.
Login Requirements
Not applicable.
Additional Login Requirements
Not applicable.
Change Bank Account Instruction
Not applicable.
Alternative Submission Process
File your W2 / W3 directly online using the Social Security Business Services Online website. Registration can be done online and is immediate. Alternatively, you can print and mail your form.

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