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Intuit

Set up Health Savings Account (HSA) plans

Learn how to set up contributions to HSA plans.

Determine contributions

Employers are responsible for determining an employee's eligibility and annual maximum for HSA contributions. Intuit does not automatically limit HSA annual maximum amounts, because HSA plans vary widely. Both the employer and the employee can contribute to the HSA. The contribution limits for 2019 are as follows:

  • The maximum annual HSA contribution for an eligible individual with self-only coverage is $3,500 for 2019.
  • For family coverage, the maximum annual HSA contribution is $7,000 for 2019.
  • The catch-up contribution for individuals who are 55 or older is $1,000 for 2009 and all years going forward.
  • Individuals eligible on the first day of the last month of the taxable year (December for most taxpayers) are allowed the full annual contribution (plus catch-up contribution, if 55 or older by year end). That's regardless of the number of months they were eligible during the year. For individuals not eligible on that date, both the HSA contribution and catch-up contribution apply pro rata based on the number of months the taxpayer was eligible during the year.

Set up employee HSA contributions

  1. Go to Workers or Payroll menu and select Employees.
  2. Select the employee's name.
  3. Select editbeside Pay.
  4. In section 4, select +Add deductions.
  5. Select Deductions and Contributions , then New deductions/contribution, then HSA plans.
  6. Select either Pretax HSA or Taxable HSA.
  7. Add a Description and Amount per pay period.
  8. Select OK.

You are able to select from pre-existing deductions only. To setup a new deduction, contact a payroll support. Go to the Help section in your payroll account to contact us.

  1. Go to Employees and select the employee's name.
  2. In the the Deductions and Contributions section, select Edit ✎.
  3. Select Add a Deduction.
  4. Choose the existing Pretax/Taxable HSA from the Deduction drop-down.
  5. Within the Amount per period, enter the amount (specified by percentage of gross pay or dollar amount) to be deducted from the employee's pay with the option of an annual maximum amount.
  6. Select Save.

  1. Go to Employees and select the employee's name.
  2. In the Deductions and Contributions section, select Edit ✎.
  3. Enter in Add a Deduction in Deductions for Benefits,
  4. Select New Deduction.
  5. In the Category drop-down, select HSA plans.
  6. In the Type drop-down, select either Pretax HSA or Taxable HSA.
  7. Add a Description and Amount per period.
  8. Select Save then OK.

Setup employer HSA contributions

  1. Go to Workers or Payroll menu and select Employees.
  2. Select the employee's name.
  3. Select edit  ✎ icon beside Pay.
  4. In section 3, select edit ✎.
  5. Expand the section that says Even more ways to pay.
  6. Select Company HSA Contribution.
  7. Select Done.

  1. Go to Employees and select the employee's name.
  2. In the Pay section, select Edit ✎.
  3. In the Additional Pay section, select Show all pay types.
  4. Select Company HSA Contribution. If the company contribution will be the same every pay period, enter the dollar amount in the recurring amount field.
  5. Select Save.

  1. Select Employees. Then select the employee's name.
  2. In the Pay section, select Edit ✎.
  3. Under What additional ways do you pay the employee?, select Show all pay types.
  4. Select Company HSA Contribution. Then enter an amount. (If the amount varies, leave the box blank. You'll enter it when running payroll.)
  5. Select OK.

HSA contributions and W-2 forms

  • If the employee has both an employee-deducted and company-contributed HSA, Box 12 on Form W-2 shows the total of the two amounts.
  • On W-2 forms, your contributions to an employee's HSA are reported in Box 12. But excluded from federal wages and most state wages. The total company HSA contribution for the year is reported in box 12 of the employee's W-2 with code W.
  • If your contributions are taxable at the state or local level, we include the amount in taxable state wages or local wages.
  • The company HSA contribution amount isn't added to the employee's net pay. Employers are responsible for depositing the contribution with the HSA provider.

Does Intuit send payments to plan providers?

Intuit payroll services do not send employee withdrawn funds or company contributions to plan providers. This must be handled by the employer.

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