QuickBooksHelpIntuitCreate journal entries in QuickBooks Online and Intuit Enterprise Suite
by Intuit•1930• Updated 6 days ago
Journal entries record a transaction without using a standard form, like an invoice or bill. Each journal entry’s total debits and total credits must be equal. Use a journal entry to track income or expenses, or to move money from another account into an income or expense account.
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Prerequisites
Before creating a journal entry, make sure you understand the basics of debits and credits in accounting. If you're not certain, consult your accountant to avoid errors.
Create a journal entry
Follow these steps to record a new journal entry.
- Select + Create.
- Select Journal entry.
- On the first line, select an account from the Account field.
- Enter the amount in either the Debits or Credits column.
- On the next line, select the other account you're moving money between.
- Enter the same amount in the opposite column to balance the debits and credits.
- Repeat as needed, making sure to balance the debits and credits between accounts.
- Add a description in the Memo section to explain the reason for the journal entry.
- Select Save and new or Save and close.
Result
After you save the journal entry, the transaction is recorded in the accounts you selected. You can view the entry in the account register or run a Journal report to see all journal entries.
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