Create journal entries in QuickBooks Online and Intuit Enterprise Suite

A journal entry is a manual accounting transaction used to adjust balances or move money between accounts without using standard forms like invoices or bills. You can use journal entries to track depreciation, correct errors, or transfer funds between income and expense accounts.

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Prerequisites

Before creating a journal entry, review these requirements to ensure accuracy:

• Accounting knowledge: You should understand the basics of debits and credits.
• Balanced transaction: The total of the Debits column must equal the total of the Credits column.
• Consultation: If you are unsure about which accounts to debit or credit, consult your accountant to avoid errors in your financial records.

Create a journal entry

Follow these steps to record a standard journal entry.

1. Select + Create., then select Journal entry.
2. On the first line, select an account from the Account field.
3. Enter the transaction amount in either the Debits or Credits column.
4. In the next line, select the other account involved in the transaction.
5. Enter the same amount in the opposite column (for example, if the first line was a Debit, this line must be a Credit).
6. (Optional) Enter information in the Memo section to describe the reason for the entry.
7. Check that the totals for the Debit and Credit columns are equal.
8. Select Save and new or Save and close.

Review your journal entries

You can view a history of your recorded journal entries to verify their details.

1. Go to the Reports menu.
2. Search for and run a Journal report.
3. Review the list to see all journal entries posted to your accounts.

Related links

• Debit vs. credit in accounting: The ultimate guide and examples
• Reverse or delete a journal entry
• Print a journal entry report
• Make adjusting journal entries in QuickBooks Online Accountant