Learn how to add multiple companies to your QuickBooks Online account.
You can have multiple companies under your QuickBooks Online account. Each company you add will be a separate paid subscription, but you’ll access them all with the same login info. This lets you quickly switch between companies so you can manage everything more efficiently.
Move existing companies under that same account
If you already have multiple companies under separate accounts in QuickBooks Online, you can move them all under one account.
Add a new company
To add a new company:
- Go to the QuickBooks pricing page and select the subscription you want. Then, you’ll see one of two sign-in pages:
- If you recently signed in to QuickBooks, you’ll see a page asking you to confirm the account you want to sign in under. If it’s the account you want to manage the new company with, select “Yes, that’s correct.”
- If you haven’t signed in recently, you’ll see a page that asks you to create an Intuit account to buy QuickBooks. Scroll all the way to the bottom and look for the small text that says “Adding a company to an existing account?” Select Sign in next to this. When asked, enter the same ID and password you already use for QuickBooks. Or get help if you can’t remember your user ID or password.
- Fill out all the information about your new company and you’re good to go.
Open your new company
Now that you have multiple companies, you’ll be asked which company you want to open whenever you . To switch between companies any time, select Settings ⚙️ and select Switch company.
Learn about managing multiple companies
While you can quickly switch between multiple companies you’ve set up, they’re still kept entirely separate. Here are some specifics you might want to know about.
Users you set up for one company aren’t granted access to the other company unless you invite them. Similarly, if you add a bank account, for one company it isn’t added or visible from a second company unless you add it there too.
You can move your existing lists (vendors, customers, inventory, and chart of accounts) to your new company. This saves you from having to set up the items from your lists one by one. But remember: since your companies are kept separate, changes you make in the future to a list in one company won’t be updated in another companies' list.
|Important: QuickBooks Desktop migration
Migrating into your new QuickBooks Online company from QuickBooks Desktop? Remember to migrate within 60 days, or you’ll need to delete all the data in the new company before you migrate.