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Add and manage groups, crews, and their managers in TSheets

A group is a set of team members who share certain characteristics such as geographical location, job function, or who work on the same job or for the same customer. Some examples: West Coast and East Coast; HR, Engineering, and Sales; or customers: John Smith, Sally Michaels, Erik Lopez, etc. An administrator can assign a team member to be the manager of a select set of team members (a group).


  • Timesheet reports can include all team members or just the team members of a select group.
  • Each team member can be a member of only one group. A manager can manage multiple groups.
  • If a manager is also in the group they are managing, they will have managerial permissions over themselves.
  • Managers of a group will have a "Crew" option in their TSheets mobile app to manage their group on the go.

Manager permissions:

The following permissions are automatically assigned to a user when they are set as a manager over a group:

  • Manage user accounts for users in their group
  • Manage timesheets for users in their group
  • Approve timesheets for users in their group
  • Run reports for the users in their group
  • Manage schedules for the users in their group

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