Record a purchase, payment or bill using a cashier's check in QuickBooks Online
by Intuit•8• Updated 3 months ago
A cashier's check, bank check, official check, teller's check, bank draft or treasurer's check is a check that is purchased from a financial institution guaranteed by the bank. They're usually treated as cash since most banks clear them instantly for the funds are drawn out of the financial institution's account.
Record a payment or purchase
To record a payment or purchase made with a cashier's check, you will want to use the Expense feature.
- Select + New.
- Select Expense.
- Choose the appropriate Payee.
- Select the Account the purchase of the cashier's check was made from.
- Fill in the following fields:
- Ref number: Cashier's check number. Ex: Cashier Ck #00000001
- Date: The date the cashier's check was given to the payee.
- Amount: The amount of the cashier's check.
- Memo: Enter the name of the Bank the cashier's check was purchased from and any other important information.
- Under Account Details, select the expense account associated with the reason the cashier's check was purchased.
- Select Save and New or Save and Close.
Record a Bill Payment
To record a Bill Payment using a cashier's check you purchased with funds drawn from your bank account:
Note: To record this check as a bill payment, the bill needs to be entered into the system prior to entering the bill payment. See Enter and pay bills for more information.
- Select + New.
- Select Check.
- Choose the appropriate Payee.
- Choose the Payment account the purchase of the cashier's check was made from.
- Fill in the following fields:
- Check number: Cashier's check number. Ex: Cashier Ck# 000000001
Note: Change the check number when entering in a new check manually, so it won't take on the sequence of the cashier's check number. - Date: Date cashier's check was given to payee for payment.
- Amount: Enter amount paid to payee via the cashier's check.
- Memo: Enter name of Bank cashier's check was purchased from and any other important information.
- Check number: Cashier's check number. Ex: Cashier Ck# 000000001
- Under Outstanding Transactions, check the bills that you want the cashier's check to apply to.
- Select Save and close or Save and new to write a new check.
Record the fee for purchasing a cashier's check
To record the bank fee for purchasing a cashier's check:
- Select + New.
- Select Expense.
- Leave the Payee blank, or you can enter the Bank name.
- Choose the Account affected by the fee.
- Fill in the following fields:
- Ref number: Cashier's check fee.
- Date: Date the bank charged the fee.
- Memo: Reference for purchase of cashier's check and the check number, if desired.
- Amount: Fee Amount
- Account: Set this to the account that is normally used to track bank fee's (if you're not sure you'll probably want to consult your accountant).
- Select Save.
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