Enter paycheck totals for your W-2 employees

Learn how to enter paycheck totals for W-2 employees.

When we calculate your payroll taxes, we are required by the government to factor in all the payrolls that you ran earlier in the year. For each employee, you’ll enter totals for each pay type, deduction, and taxes they are set up for.

Adding prior payroll totals for your employees

Depending on the time of the year and when you paid your employee in the current year, you may be asked for their totals as of the last paycheck date (totals as of today) and their totals as of the most recent quarter ending day in the calendar year (totals as of Mar 31 for first quarter, totals as of June 30 for second quarter, or totals as of Sept 30 for third quarter).

For more information about entering prior payroll in QuickBooks Online Payroll see Prior payroll overview in Online Payroll.