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Use the Cash Flow planner to predict future income and expenses

Learn how to use the Cash Flow planner in QuickBooks Online to forecast your cash flow.

The Cash Flow planner is an interactive tool that forecasts your cash flow, or money going in and out of your business. It looks at your financial history to predict future money in and money out events. You can also add and adjust future events to see how certain changes affect your cash flow.

Changing events won’t affect your books. This helps you make informed decisions about when to save, spend, borrow, and transfer money. Here’s how to set up the planner, and create, edit or delete events.

Note: The Cash Flow planner is not available for QuickBooks Online Accountant.

Note: The Cash Flow planner is not available for QuickBooks companies that have Multicurrency enabled.

Step 1: Set up your Cash Flow planner

The Cash Flow planner pulls information from your connected bank and credit card accounts and QuickBooks Cash accounts. It also uses any transactions you’ve entered in QuickBooks with a future due date. From this data, QuickBooks automatically analyzes transactions to predict future money in and out events.

To set up your planner, connect your bank and credit card accounts so QuickBooks can predict your cash flow. You can see which accounts are connected in the Linked Accounts section of the Cash Flow menu.

Step 2: Add a new event

QuickBooks uses your transactions with future due dates and your bank transactions to predict cash flow. You can also manually add events for potential income and expenses. For example, if you have a big sale coming up, add it as an event so it's part of the forecast. You can also create repeating events to make planning even easier. Here’s how to create an event.

Important: Remember, events aren't actual transactions. QuickBooks won't add them to your books.

  1. Go to the Cash Flow menu, and select Planner.
  2. Select Add event.
  3. Select Money in if the event is income, or Money out if it's an expense.
  4. Give the event a name and enter an amount. Then select Continue.
  5. Select the date when the event will occur.
  6. If it’s a recurring event, select the toggle switch to Repeating.
  7. Select how often the event repeats. Then, enter any details such as day of the week and end dates.
  8. When you're done, select Save.

    Note: The user can click Export as PDF link near Add User to export the Cash Flow details in PDF format.

Step 3: Edit or delete an event

You can easily edit or delete events to see how that changes your projected cash flow. To edit or delete events:

  1. Go to the Cash Flow menu, and select Planner.
  2. Select and open the event you want to edit.
  3. To edit the event, change the date, name, amount field, money in or out fields, or edit the repeat details. Select Update to save your changes.
  4. Or to delete the event, select Remove. Then select Only Event to delete that single event in the series, or select Entire Series to delete all repeating events.

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