Set up the cash flow projector in QuickBooks Desktop

Learn how to set up and use the cash flow projector in QuickBooks Desktop.

The cash flow projector in QuickBooks Desktop shows you your current and future cash flow based on different scenarios. The projection uses your data in QuickBooks to look at how your business finances look for the next six weeks, so make sure your data is accurate.

Note: Cash Flow Projector was discontinued in QuickBooks Desktop 2022. You can still use Cash Flow Projector in previous, currently supported versions.

How to set up a cash flow projection

To create your projection, QuickBooks will look at your cash on hand, incoming cash, and expenses.

1. Go to the Company menu, then select Planning & Budgeting.
2. Select Cash Flow Projector.
3. Select Next.
4. Select the cash accounts to use for your projection, then enter any adjustments to the beginning balance.
5. Select Next.
6. Choose a projection method, and make any weekly adjustments to the Cash Receipts Summary, then select Next.
7. Select an existing account or enter an expense description, and enter an amount. Make additional weekly adjustments in the Business Expenses Summary then select Next.
8. Make any adjustments to your accounts payable expenses that need to be cleared in the coming weeks, then select Finish Projection.
9. To share or view the cash flow projection outside of QuickBooks select Print or Save as PDF.