Use the cash flow planner

Learn how to use the cash flow planner in QuickBooks Online.

Track your income and expenses with the cash flow planner. Manage transactions within the planner without affecting your books.

Note: The cash flow planner isn’t available in QuickBooks Online Accountant and in all other versions if Multicurrency is on.

Chapters:

0:00 - How to use the cash flow planner

0:22 - what the cash flow planner does

0:51 - using the cash flow planner to plan for your business

To watch more how-to videos, visit our video section.

Set up your account

To set up your planner, connect your bank and credit card accounts. This way, you can use the data from your chart of accounts.

Manage items

Add, edit, or delete items in the planner for potential income and expenses. You can also create repeating items to make planning even easier. Here’s how.

Note: Items in the planner aren't actual transactions. They won’t appear in your books.

Add an item

1. Go to Dashboards and select Planner (Take me there).
   Note: If it’s your first time, select Start planning, then select Let’s go.
2. Select Add item.
3. Select Money in if the item is income, or Money out if it's an expense.
4. Enter a name in the DESCRIPTION field and enter an amount in the AMOUNT field.
   Note: If it’s a recurring item, select Repeating. Then select how often the item repeats.
5. Select Save.

Note: To export your cash flow details, select the Download Report ▼ dropdown. You can export the report as a CSV, PDF, or XLS file.

Edit an item

1. Go to Dashboards and select Planner (Take me there).
2. Select the item you want to edit.
3. Edit the info.
4. Select Update.

Delete an item

1. Go to Dashboards and select Planner (Take me there).
2. Select the item you want to delete.
3. Select Remove, then select Confirm.

Note: If you want to delete an entire series, select an item in the series, turn off the Repeating switch, select Remove, then select Remove again.

Customize your planner

Select the data you want to see in your planner. Here’s how:

1. Go to Dashboards, then select Planner (Take me there).
2. On the planner page, select the gear ⚙ icon.
3. Select your preference.
   1. In the Linked accounts section, select the accounts that you want to show in the Cash flow planner.
      Note: Select Link bank account to link another bank account.
   2. In the Threshold section, set an amount you don’t want to go under.
4. Select Save.