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Intuit

Create a payroll summary report

Learn how to create a payroll summary report to see what you've paid out.

Want a quick view of your payroll totals, including employee taxes and contributions? Run the Payroll Summary report for any date range or group of employees.

Create a payroll summary report

Here's how to run a payroll summary report. Note that the dates in this report are by paycheck dates only, not pay period dates.

Note: If you don't see this report, it's because you have DIY payroll. If you'd like it, here's how to upgrade so you can get this report.

  1. Go to the Reports menu.
  2. Find the Payroll section, then Payroll Summary.
  3. Set a date range from the drop-down.
  4. Select a single employee or group of employees.
  5. Lastly, select Run Report.

  1. Go to the Reports tab.
  2. Click Payroll Summary.
  3. Set a date range from the dropdown.
  4. Select a single employee or group of employees.
  5. Select Run Report.

  1. Select Reports, then Employees and Payroll.
  2. Select Payroll Summary.
  3. Adjust the date range appropriately.

Create a payroll summary report by employee

Want to view this report in more employee detail? Running just the Payroll Summary report provides totals by all employees. But here's how to go a step further and see info by each employee and their totals. Then, you can sort by employee, weekly, bi-weekly, or monthly.

  1. Go to the Reports menu.
  2. Find the Payroll section, then Payroll Summary by Employee.
  3. Set a date range from the dropdown.
  4. Select the single employee or group of employees.
  5. Choose how you’d like your columns to be viewed by (by employee, weekly, bi-weekly, etc).
  6. Check the corresponding boxes if you’d like total Hours or Rates to be shown.
  7. Lastly, select Run Report.

  1. Go to the Reports tab.
  2. Click Payroll Summary by Employee.
  3. Set a date range from the drop down.
  4. Select the employee (individual or employee groups).
  5. Choose how you’d like your columns to be viewed by (by employee, weekly, bi-weekly, etc).
  6. Check the corresponding boxes if you’d like total Hours or Rates to be shown.
  7. Lastly, select Run Report.

Learn about the report

Here's what different parts of the report mean

  • Gross Pay: The amount an employee receives before any taxes or deductions.
  • Adjusted Gross Pay: Gross pay minus any pretax deductions, such as an employee contribution to a 401(k) plan.
  • Net Pay: The amount an employee receives after taxes and deductions are taken out. This is the number written on the check or sent through direct deposit.
  • Employer Taxes and Contributions: The section of the report shows the amount accrued during the period covered by the report. Regardless of whether your company paid them or not.

To export this report, see: Export reports from QuickBooks Desktop to Microsoft Excel.

To run more reports in QuickBooks Desktop, see: Customize payroll and employee reports.

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