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Run payroll reports

SOLVEDby QuickBooksQuickBooks Online Payroll164Updated April 05, 2022

Learn how to run payroll reports.

Do you want to get a closer look at your business's finances? There are several payroll reports you can use to view useful information about your business and employees. We'll tell you about these reports and how to access them.

List of payroll reports

Here are the reports available in QuickBooks Online Payroll.

These reports contain employee data such as employment info, pay info, payroll details, and more.

Use this report to verify employee's personal, work, pay, and tax info.

This report shows the number of employees by month and total wages by quarter for the selected quarter. This helps you complete your

Multiple Worksites Report

(if required by your state).

This report shows a list of your paychecks created. In this page, you can enter or modify check numbers, print pay stubs, and more.

This report has all the charges billed to your online payroll account.

This report shows employees' total deductions and company contributions, as well as the plan total.

This report gives you a detailed info of your employee's payroll.

It's a comprehensive report of wages, deductions, and tax info, totaled by employee or period.

This report shows your employee's total wages, deductions, contributions, and taxes.

This report shows your state and federal taxes withheld, paid, and owed for the selected time range.

This report shows you the tax payments you have made electronically, or tax payments you have recorded manually in your online payroll account.

This report shows total subject wages, excess wages, and taxable wages by tax type.

Any recently entered or edited time activities will show in this report.

Employee and company contributions to your retirement plans.

This report includes the products and services (time activities) each employee provided, including hourly rate and duration.

This report shows you the employee 's total pay by pay type.

All costs associated with paying your employees, including total pay, net pay, deductions, and taxes.

This is a detailed report of employees'  time off accrual and usage info, which includes the hours used and current balance of their time off policies.

This report displays wages paid for each Workers Comp class. You can calculate state or private workers' compensation premiums with this information.

You can also view the description of each report in your online payroll. Just hover the cursor to any report name, and select the Help (?) icon.

Access payroll reports

Now that you've learned the different types of payroll reports available in your online payroll account, here's how you can access them.

  1. Go to Reports and find the name of the report.
  2. Enter the report name on the search field.
  3. Search results appear when you enter a report name. Select the report you want to view.
  4. Filter your report by employee, date range, and work location, and then select Run report.


Additional features

Mark as Favorite

You can now mark reports as your favorite. With this, you can easily access these reports as it will show up in the Favorites section.

  1. Go to Reports, then Standard.
  2. Scroll down to the Payroll section.
  3. Next to the report name, select Favorites .

Customize report

To customize your report

  1. Go to Reports then select Standard.
  2. Scroll down to the Payroll section.
  3. Next to the report name, select Customize .

Print reports

After running a report, you can go ahead and print it:

  1. From the Reports page, select Share ▼.
  2. Choose how you want to print your report:
    • Export To Excel: If you want to print your report in an excel file, select this option. An excel file gets downloaded. Open and print the report.
    • Printer Friendly: If you choose to print your report exactly how it looks in your payroll account, select this option, then Print.

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