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Run and use the payroll report in QuickBooks Time

SOLVEDby QuickBooks11Updated April 22, 2021

How to Run and Print a Payroll Report

Note: If you want to change the total hours worked format from Decimal to HH:MM, before you select Run Report, next to "Show hour totals in", select "HH:MM".

  1. Go to Reports Payroll Report.
  2. Select the report dates and other filters as needed, and select Run Report.
  3. To view details: Select Expand All or select the expand icon (+) next to each name.
  4. To print the report: On the report itself, at the top, select the printer icon. Note: this prints what your current report view looks like.
  5. Right-click the report, and select Print ().

How to Create a PDF of the Report

  1. Go to Reports Payroll Report.
  2. Select the report dates and other filters as needed, and select Run Report.
  3. At the top, select Open as PDF.

How to Download and Print a Payroll Spreadsheet

  1. Run the report, and toward the top left, select Download.
  2. Select the spreadsheet format: Payroll totals (CSV, excel, PDF), Payroll by Day (CSV), and Individual timesheets (CSV). The report downloads or opens.
  3. Optional: Print the spreadsheet from within the selected application.

How to Add a Timesheet using the Payroll Report

  1. Run the report, and at the left of a name, select the expand icon (+).
  2. Scroll down, and select Add timesheet.
  3. In the Timesheet Editor, enter the information, and select Save.

How to Edit or Delete a Timesheet using the Payroll Report

  1. Run the report, and at the left of a timesheet, hover over the date.
  2. Do one of the following:
    • To edit: Select the edit icon (), make the changes, and select Save.
    • To delete: Select the delete icon () > Delete.

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