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How to report and print form W-3

Learn how to print and gather information reported on form W-3 in Intuit and QuickBooks Online Payroll.

If you’re filing W-2s electronically with Intuit Online Payroll, you won’t need to send a W-3, because the Social Security administration creates one automatically. If you need to know how to get tax and wage information from the W-3, we’ll show you how.

What is the W-3?

Form W-3 (Transmittal of Wage and Tax Statements) summarizes W-2 employee information about:

  • Total W-2 earnings
  • FICA wages and tax amount withheld
  • Federal income wages and tax amount withheld

Do I need to file a W-3 form?

W-3 form filing is based on how your W-2s are filed with the Social Security Administration(SSA). When filing W-2s online with Intuit, the SSA does not require an actual W-3 to be filed, because their website generates one automatically based on cumulative W-2 totals.

  • When you electronically submit the W-2s through our Online Payroll service, you do not need to send a separate W-3

Why? We automatically send your W-3 information to the appropriate government agency, so that you do not need to file a separate printed form W-3. Although we don't send the actual form, we provide the necessary information that is acceptable to the agency.

  • If you choose to mail the W-2 copy A to the Social Security Administration(SSA), mail the W-3 copy along with the W-2 copy A.We can only provide you an employer copy of W-3, but you can use it as a reference in filling out the official  W-3 for submission.

Can I get a copy of my W-3 information for my own records?

For prior years, you can run and print a tax and wage summary report. This report has the same information that you'll find on Form W-3.

How do I view and print a report that shows my W-3 information?

Select your product below to learn about printing a W-3 equivalent report from your payroll software.

  1. Select Reports, Standard and then Payroll.
  2. Select Payroll Tax and Wage Summary.
  3. Make sure the date range spans an entire calendar year.
  4. Select Run Report.
  5. Select the drop down box titled Share, and select Printer Friendly.
  6. Select Print.

  1. Select Reports, and then Tax and Wage Summary.
  2. Make sure the date range spans an entire calendar year.
  3. Select Run Report.
  4. Select the Printer-Friendly Version link at the top of the table.
  5. Select Print in the pop-up window that displays your report.
  6. From the Share drop-down, select Printer Friendly.
  7. Select Print in the pop-up window that displays your report.

  1. Select Reports
  2. Select Employees & Payroll
  3. Select Payroll Summary
  4. Make sure your date range spans an entire calendar year.
    Note: Reference the Total column on the far right for W-3 totals.
  5. Select Print.

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