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Intuit

Year-end checklist for QuickBooks Online Payroll

Learn how you can wrap up this year’s payroll and prepare for the next with QuickBooks Online Payroll.

December and January are important months for every business. Whether it’s filing your taxes or sending out your employees’ W-2s, there are several things you need to get done.

Use this guide if you use one of the following payroll products:

  • QuickBooks Online Payroll Full Service
  • QuickBooks Online Payroll Core
  • QuickBooks Online Payroll Premium
  • QuickBooks Online Payroll Elite

Note: QuickBooks Online Payroll Full Service, Core, Premium, or Elite will automatically generate and process your Employer and Employee W-2s. If you are in need of 1099s for contractors, please select Workers or Payroll menu, then Contractors and Prepare 1099s for the required steps.

Go over these important dates and tasks as you plan your year-end payroll work. And you can use the links to get steps or more info on anything you're wondering about.

December 30 & 31, 2019

Run final payroll for 2019

Payroll product Last date and time to run payroll
QuickBooks Online Payroll Core December 30th at 5:00 PM PT
QuickBooks Online Payroll Full Service QuickBooks Online Payroll Premium QuickBooks Online Payroll Elite December 31th at 7:00 AM PT

Order year-end supplies

Before the first payroll of 2020

Review and update employee information

Review and update company information

Keep an eye out for federal and state tax changes

January 10, 2020

  • W-2 forms become available in your product.

January 21, 2020

  • W-2 forms are mailed to employees by USPS from January 20 through January 31, 2020.

January 28, 2020

  • E-file your 1099 forms on or before January 28, 2020 at 5:00 PM PT so they can be processed and postmarked to your contractors by January 31, 2020.

January 31, 2020

Prepare and file payroll tax forms and payments

  • If you use our e-file service by January 28, 2020, 1099 forms will be mailed to your contractors to the addresses indicated in the contractors' profile by January 31, 2020.  If you don't use e-file, 1099s must be mailed by this date to contractors.
  • If you haven't already filed, e-file your 1099-MISC forms before 5:00 PM PT for timely submission to the IRS.
  • W-2 forms will be mailed to your employees to the addresses indicated in the employee profile by January 31, 2020.
  • Invite employees to access pay stubs, W-2s and timesheets.
  • Review your tax forms within QuickBooks Online.

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