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10 helpful votes

Create a purchase order

Learn how to enter a purchase order in QuickBooks Desktop.

Use purchase orders to tell vendors what you want to order. Track the items you order and receive, and know what expenses are coming up.

Create a purchase order in QuickBooks

  1. If you haven't already, turn on purchase orders.
  1. Go to the Edit menu and select Preferences.
  2. Select Items & Inventory and then the Company Preferences tab.
  3. Select the Inventory and purchase orders are active checkbox.
  4. Select OK.
  1. Go to the Vendors menu and select Create Purchase Orders.
  2. In the Vendor drop-down, select the vendor you'd like to create a purchase order for. You can also select Add New to add a new vendor.
  3. Fill out the rest of the fields, and add the items you'd like to order.
  4. Select Save & Close.

Tip: Purchase orders are a part of the Accounts Payable (A/P) workflow. Learn more about the A/P workflow in QuickBooks Desktop.

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