Record an invoice payment in QuickBooks Desktop

From the QuickBooks Home page or the Customers menu, select Receive Payment.

In the Received From dropdown, select the customer's name.

Enter the Amount received.

Make sure the date is correct, then choose the Payment method.

Select the invoice or invoices you'd like to pay.

To add a discount or credit, select Discounts and Credits.

Select Save & Close.

From the Customers menu, select Receive Payments.

Select Create a Payment.

Fill out the fields.

Select the outstanding invoices and charges you're receiving the payment for. A check appears next to the invoice or charge.

Choose how you want to deposit the payment: Select Group with other undeposited funds to hold the payment in your undeposited funds account, or select Deposit to, then enter a specific bank account.

Select Save.

Go To Customers, then select Receive payments.

Enter the customer's payment in the Receive Payments window.

Select Discount Info.

(Optional) Change the amount of the discount.
QuickBooks calculates a suggested discount amount based on your payment terms with the customer and the payment date.

Enter the name of the account you use to track the discounts you give to customers.

Select Save.